HR Policies
Find more information about UIS Policies and other guidelines and links to system policies on the Resources & Forms page.
Department URL
Employment Verification
Online Employment Verification System
Are you applying for a mortgage or looking to rent a new apartment? Your lender or housing manager may access your University of Illinois employment verification information using the University of Illinois online Employment Verification System.
Extra Help
Extra Help positions are governed by the State Universities Civil Service System (SUCSS). Extra Help information is provided by the SUCSS office, and can be found on their website.
Extra Help positions are temporary positions in which the work is intermittent, casual or emergent in nature. These positions can be requested by the department submitting a job description and position request form to Human Resources
Retirement & Recognition Program
2025 Retirement and Recognition Ceremony
Length of service awards acknowledge full time service to the University of Illinois Springfield beginning at five years of service, in five year increments. UIS hosts a program each spring to honor retirees and to recognize faculty and staff with service awards. Employees with ten years of service and up are presented with pins and gifts at the event.
Job Audits
Job Audit Forms
Definition
Job audits are requested when the duties and responsibilities of a position need to be changed from those listed on the position description due to major additions of job duties or responsibilities.
Terminal Vacation & Benefits
In the past, some departments allowed terminating employees to extend their date of termination to some point beyond their actual last day of employment by utilizing vacation leave benefits. This was done so that the employee could remain a University employee and could, therefore, continue to receive State of Illinois benefits. It is not an acceptable HR or business practice to retain as active employees with the University any persons who are no longer providing services to the University.
Staff
The Office of Human Resources strives to provide assistance to faculty, staff, students, applicants and visitors of the university in a timely, respectful and professional manner.
We make every effort to provide excellent service to the university community by using sound and effective personnel practices. As an equal employment opportunity employer, we are committed to serving a diverse community of students, staff and faculty.
If you have difficulty finding something, or if we may be of service to you, please contact our staff below.
About
About Human Resources
We make every effort to provide excellent service to the university community by using sound and effective personnel practices. As an equal employment opportunity employer, we are committed to serving a diverse community of students, staff and faculty.
Our Mission
Our mission is to be a dedicated partner with the campus in its goal to become, and remain, one of the top five small public liberal arts universities in the nation.
Guidelines for Approval of Service over 100%
According to University Statute, Article IX, Section 5.a.: No person employed on a full-time basis on the instructional or administrative staffs of the University shall be assigned any other university work which does not naturally come with the scope of that person’s duties and for which additional compensation is to be paid without the prior approval of the chancellor/vice president. Further, Section 5.c.
Guidelines for Academic Staff Salary Increases
Salary increases ordinarily occur at the beginning of the academic year, i.e., August 16th, as part of the annual appointment and budget cycle. Annual increases should consider issues of merit, equity, and the assumption of additional responsibilities. For staff supported by external funds, units should plan to make salary increases that correspond to the UIS salary increase schedule regardless of the fiscal year of the funding body.