Information Technology Services

The safety and security of our data is a top priority at UIS. In an effort to better protect your files, ITS implemented a computer security policy that will automatically lock office, classroom, and lab computers after 20 minutes of inactivity. This policy is based on a recommendation from The Office of University Audits.

ITS encourages you to lock your computer anytime you walk away from it, even for just a minute. To do so, press Ctrl+Alt+Del and then choose Lock this computer. Or press the Windows key and ‘L’.

Disposals

• Disposals Disposal of Electronic Equipment (desktops & laptops only) will be handled by UIS Information Technology Services. Individual departments will need to complete an Interdepartmental Transfer in FABweb to transfer the equipment to UIS Information Technology Services, who will then complete data wiping, internal redistribution, and disposal. The new responsible COA and Org are 4-305002.

Protection of Information in Electronic Media

Information and data maintained in electronic media on University computer systems are protected by the same laws and policies, and are subject to the same limitations, as information and communications in other media. Before storing or sending confidential or personal information, campus users should understand that most materials on University systems are, by definition, public records. As such, they are subject to laws and policies that may compel the University to disclose them.

The Higher Education Opportunity Act (HEOA) is a reauthorization of the Higher Education Act. It includes provisions that are designed to reduce the illegal uploading and downloading of copyrighted works through peer-to-peer (P2P) file sharing.

UIS takes the following measures to comply with the requirements:

• The Campus Announcement system is automated. Any email sent to campusannouncements@uis.edu will automatically be included.
• Use descriptive subject lines in your announcement emails. The subject line forms the link people will see and base their decision on whether they want to open your message.

Access to the UIS campus network is a privilege granted to employees, students, and guests who agree to comply with the provisions of this policy. Everyone using the campus network is responsible for using it in an appropriate, ethical and lawful manner.

All users must comply with the following:

ITS provides students and employees with a campus user account (NetID) which allows access to campus services such as mail and Canvas, as well as to cloud services such as Box, Google Apps, and Office 365.