RSO COVID-19 Guidelines:
Below are the available drafts of the COVID-19 guidelines to guide RSOs in programming for the 2020/2021 academic year. Any questions relating to programming can be directed to the RSOs Student Life liaison. If you are unaware who your liaison is, feel free to email email@example.com.
Please note that changes may continually be made to the documents below. If any changes are made, Student Life staff will work to communicate those changes with RSOs as well as update the resources as soon as possible. Any temporary changes in the ability for RSOs to host on-ground or hybrid programs will be communicated via email and the RSO Newsletter.
- Registered Student Organizations can request space through UISConnection. This is done by “Creating Event”.
- Campus departments with UISConnection pages, as well as Resident Assistants can do so in the same way.
- If your campus department does not have a UISConnection page, Student Union spaces can be requested through this online form. SLB Gym can be requested via email to firstname.lastname@example.org
- New forming organizations needing space to meet prior to completing registration should contact our office at email@example.com for assistance
For Registering a Student Organization
- Registration is on UISConnection, you must have 4 students and 1 faculty/staff advisor, once registration form is submitted, the President and Treasurer of the organization will be enrolled in a Path on UISConnection for training and resources. Registration for the academic year opens 1 week prior to the start of the Fall Semester classes. Priority Registration deadline is September 15th, registration for the academic year closes March 15th.
- Student Organization Model Constitution (doc) You can use this model to as a guide to develop your organization’s constitution.
- Student Organization Constitution Template (doc) This is another model you can use to design your constitution.
- Student Organization Storage Locker Applications (UISConnection) . Fill this out if your organization would like to reserve lockers in the Student Leadership Center.
- RSO Facility Use Agreement (pdf) Contains the policies pertaining to campus facility usage at UIS.
For Events and Activities
- Student Organization Program Planner (doc) Planning an event? Use this guide to aid you in planning your event!
- UIS Student Life Equipment Request Form (webtools). The SOC has equipment that you can use for your organization’s events.
- Agreement and Acknowledgement of Risks (pdf) Fill out this form for each participant if your organization is planning an event off-campus or if you organization is hosting a higher risk level activity. See your Student Life Liaison for assistance in determining if this is required for your event.
- Travel Itinerary (pdf) Fill out this form and submit it with the Agreement and Acknowledgement of each participant traveling.
- Button Template (doc) There is a button machine in the Student Leadership Center that can be used for promotions (or just for fun). This link helps you design your button. Buttons are only 10 cents each.
- Campus Services Request Form (pdf) If you would like to use the services of Printing and Duplicating, use this form to specify your needs.
- Student Life Sound Crew Request Form (UISConnection) Complete this form if your organization would like to reserve the Student Life large sound system.
- Food Sale Process for Registered Student Organizations (pdf) This document outlines the policy for RSOs hosting events/fundraisers involving food.
For Funding Purposes
- Organization Disbursement Voucher (pdf) For Reimbursements or payments from the RSO Fundraising Account.
- Request for Cash Box (webtools) For requesting a cashbox and/or petty cash for events/fundraisers involving money.
- Restrictions on the use of Student Activity Fee Funds (doc). This link takes you to the guidelines of funding organization events.
- RSO Donation Solicitation Form (pdf) For requesting donations from outside of the University.
- SOFA Request (UISConnection) RSOs must complete this form in order to request funding from SOFA.
- SOFA Program Report (UISConnection) RSOs who have received funding from SOFA must complete this form within 2 weeks of event.
- SOFA Expenditure Form (pdf) RSOs who have received funding from SOFA must complete this form when purchases have been made.
For any questions relating to the information above, contact Mary Umbarger or your RSO Liaison.
Online Equipment Check-Out
- Reservations take priority over walk-ins.
- Some equipment requires reservations (Needs Prior Reservation)
- Student Life Grill: 2 Weeks
- Popcorn Machine: 1 week
- Cotton Candy: 1 week
If equipment is reserved within 48 hours, it may not be checked out. All equipment must be checked out at the Student Leadership Center Front Desk in the Student Union.
Equipment is due by the close of business the day of the event (if the event runs past hours of operation, if my be turned in by noon the next day, but renter must request/inform us of this need at the time of rental.)
Equipment not turned in on time will be assessed a fine which the renting student is responsible for.
Equipment must be returned to the Student Leadership Center front desk in the Student Union.
- Student must have valid i-card in order to check equipment out.
- Student checking equipment out is responsible for returning that equipment.
- Button Maker
$0.10 per button (paper/designs not included)
- Cotton Candy Machine
$8.00 per floss carton
$30 cleaning fee if equipment is returned dirty
- PrintingRegistered Student Organizations are allotted 200 free copies
-on white paper
-black and white copies only
- Popcorn Machine$2 per packet of supplies (includes popcorn, salt/ butter, bags)
$30 charge if returned not adequately cleaned
Equipment returned late will be assessed a fine of $10 per day late. Student checking out the equipment will be responsible for the fee.
Payment can be made in a variety of ways, through the Student Orgs Fundraising Account, Department account, Cash, SOFA Funding (must be approved!)
Registered Student Organizations
Registered Student Organizations (RSOs) must renew their registration with the Office of Student Life each academic year. If your organization is not listed and you believe this is in error, please contact the office at (217) 206-4762 to see where your organization stands in the registration process.
You can find the RSO Directory on UISConnection
Procedure for student organizations that wish to create a website
Student organizations are entitled to a website on the student web server. Organizations wishing to establish a website should send the following information to Mary Umbarger and copy your advisor.
- Name of organization
- Name of faculty or staff advisor
- Name and netID of student who will create and maintain the website
- Preferred name for website
Note: website URLs will appear as in this example:
Your facutly/staff advisor should also be copied on your email request. Once approved, the Technology Services department will create the website and notify the organization.
Approval must come from the Student Affairs Division before the Campus Technology Services department will create a website for your organization.
For more information about campus websites, see the Campus Web Policy.