Space Request Form

IMPORTANT!!!! Space requests are run through UISConnection. If you are a student organization that has not set up your UISConnection page, please contact our office to arrange this. If you are a campus department, please request the space directly through the controller of that space.

Space Requests

Please note that 2 weeks are needed to process most space requests, especially those with room set-up needs. Certain Student Life spaces have a little more scheduling flexibility. These spaces include the Student Leadership Center and Student Leadership Center Conference Room.

As a registered student organization, groups are able to use University facilities at no cost to them (exceptions of UIS Studio Theater and Sangamon Auditorium). The Student Life Office works with other campus departments to coordinate and reserve spaces for Registered Student Organizations. Registered Student Organizations must have a space confirmation from Student Life in order to use any University space. Student Life suggests at least 4 weeks lead time in your request to ensure the requested space can be obtained. Most spaces on campus have a 2 week minimum and any event that requires a set-up must be turned in 1 week in advance so that workers can be scheduled for the set. Space requests submitted less than 7 days in advance must be accepted “as-is” meaning that there can be no set up or tear down completed Students are not allowed to do their own set-ups per University Policy.

Recurring Events Policy

Student Organizations may request one event to occur multiple times (a meeting or practice for example). Student Life reserves the right to evaluate the potential conflicts on high usage spaces and prime times requested and limit approval of those spaces. Various buildings on campus have restrictions on the number of recurring events that can be scheduled at a time. This does not include special events.

  • Residence Life allows for 6 recurrences to be scheduled at a time
  • Student Union allows for no more than 2 per week lasting no longer than 4 hours total
  • Conference Services allows for no more than 2 per week lasting no longer than 4 hours total, able to request 8 weeks at a time
  • Classroom Scheduling allows for no more than 2 per week lasting no longer than 4 hours total
  • Student Life Spaces (SLB Gym & SLC) allows for no more than 16 recurrences to be scheduled at a time

Basic Indoor Set Up Descriptions

Banquet

This type of set up is ideal for food based events. Each round table can seat up to 6-8 people.

A diagram illustrating what banquet set up looks like.

Boardroom Style

This type of set up is ideal for small discussion groups with easy lines of communication between all members.

A diagram illustrating what boardroom style set up looks like.

Classroom Style

The setup works well with formal presentations and still allows for some audience dialogue

A diagram illustrating what classroom style seating looks like.

Hollow Square

This type of set up is ideal for brainstroming sessions or for groups that do not have a designated presenter. Good communication lines are present for each participant.

A diagram illustrating what a hollow square set up looks like.

Presentation/U Shape

This type of set up allows for conversation between the presenter and audience and between the audience members themselves. Typically this type of set works best with no more than twenty people.

A diagram illustrating what a U-shape set up looks like.

Spaces

Brookens Auditorium

Brookens Auditorium has a capacity of 190 and fixed seating with tablet arms, Check-in Tables are available, but no changes can be made to the set up of the room.

Brookens Auditorium

Classrooms

UIS has a number of classrooms that are available for use. Please note that food or drink is not allowed in classrooms and set up stays as is in these spaces.

Classroom

Diversity Center

The Diversity Center is one of the most comfy and relaxing spaces on campus. The Diversity Center offers lounge seating and can accomodate up to 50 people.

Diversity Center

LRH Greatroom

The LRH Greatroom is one of the most popular reservable spaces on campus. This space can accomodate a variety of diverse events from talents shows, group discussions, dances and much more. The Greatroom has movable tables and chairs that allow for groups to set-up the space suitable for their needs.

Lincoln Residence Hall Great Room

LRH Seminar Room II

Need a place for a small group meeting? With a capacity of 8, The LRH Seminar room offers a intimate setting that is often ideal for many students.

LRH Seminar Room II

North/South Quad

The North Quad is one of the most highly travelled areas on campus since is located at the hub of campus between UHB, PAC, Brookens, and the Health Science Building

North Quad

SLB GYM

One of the most popular spaces for student organizations to host activities. On any given day you may find a dodgeball game, basketball game, dance practice, volleyball game, trivia night, and other activities being held in this space.

SLB Gym

Res Hall Quad

The Residence Hall Quad is situated between Lincoln Residence Hall and Founders Residence Hall. This location is perfect for events with a focus on programming for first year and sophomore students.

res hall quad