Information Technology Services offers equipment loans for academic projects and initiatives. With laptops, MiFis, digital cameras, camcorders, tablet PCs, and video projectors, the UIS community has technology resources available to check out and use for their academic needs.

Included below is a list of the equipment that members of the University community [with approval] may check out from ITS Client Services [lower level of Brookens Library, BRK 180].

Equipment Available to UIS Students/Staff/Faculty

  • Digital Cameras
  • Digital Video Camcorders
  • Microphones
  • Tripods
  • Windows Laptops
  • MiFis
  • Voice Recorders

Checkout Procedure

Faculty, staff, and students may come to ITS Client Services [BRK 180] to checkout equipment. Off-campus networking arrangements and special requests must be arranged by Jason Noyes [206-7837] or prior to checkout. Depending on availability, arrangements can be made to reserve the equipment.

When checking out equipment, users will be asked to provide a valid I-Card. During the first time checking out equipment, users will be asked to acknowledge and agree to these policies and the UIS Acceptable Use Policy, and sign an electronic form before any equipment will be loaned.

The maximum checkout period is 7 days for all devices except for laptops and projectors. Laptops are checked out for up to 14 days and users must wait one week before checking out another laptop. Projectors are checked out for up to 3 days and cannot be checked back out until the following day. Users must also wait at least one day before requesting to check out a projector after returning one. If you have reserved equipment and do not pick it up by the originally scheduled time, the equipment will become available for other users on an as-needed basis.

Replacement fees will be incurred if the equipment is not returned.  If you are unable to return the equipment on the due date, immediately contact ITS at

Replacement fees for non-returned equipment

Laptop $1200
Mifi $250
Projector $1000
Still Camera $250
Video Camera $500

Students will have charges added to their student account and will be removed when equipment is returned or paid off.

Staff will have their department billed for lost equipment.

User Responsibilities

  • You are responsible for all of the equipment in the case [including the manual]. The equipment is inspected when returned.
  • You are responsible for providing your own recording media such as an SD Card.
  • Loss or damage to the equipment during checkout is the financial responsibility of the person in whose name it is checked out.
  • Equipment should not be exposed to adverse conditions.
  • If you have not received training by class instruction, and have no prior experience with the equipment, you must receive training from a Media Lab employee before leaving the Media Lab with the equipment. Training may be done either in groups for campus classes with specific assignment needs, or individually by appointment.

Student Laptop Checkout

Students may check out a Windows laptop from ITS Client Services [BRK 180]. Patrons will need to provide a valid I-Card upon checkout and return and assume the following responsibilities:

  • I agree to assume full responsibility for equipment and peripherals and must comply with the Acceptable Use of Information Technology Resources policies.
  • I understand equipment can only be checked out by currently enrolled UIS students, faculty, and staff. Patrons who have fines or suspended borrowing privileges are ineligible to use this service.
  • I agree that the equipment will be used for University of Illinois academic purposes only. If evidence suggests that equipment is being improperly used, penalties (including suspension of privileges or contacting the Dean of Students) will be invoked.
  • I agree to sign the initial Equipment Borrower’s Agreement and present a valid I-Card during the equipment borrowing process.
  • I understand equipment will be available on a first-come, first-serve basis. They cannot be reserved ahead of time.
  • I am responsible for making sure that the equipment is in working order and without physical damage when it is checked out.
  • I will under no circumstances leave equipment unattended.
  • I understand ITS will not be responsible for lost or stolen equipment even when it is used in the Computer Lab(s).
  • I agree that I assume full responsibility and fiscal liability for all costs associated with damage to the equipment or its associated peripherals during the period it is checked out or its replacement costs should it be lost or stolen.
  • I am aware that it is my responsibility to return the equipment on or prior to the assigned day and time. If equipment is due on a day where the campus is closed (i.e. holiday, inclement weather, etc.), it will be due the following day of business. If equipment will be returned late, I will contact ITS Client Services (217-206-6000) to make arrangements to avoid penalties.
  • I understand that my privilege to check out equipment may be taken away for the whole semester after three late returns. In addition if the equipment is over 2 weeks late I may be permanently blocked from equipment checkout.
  • I understand that if equipment has not been returned 15 days after the designated return time (with no prior communication or arrangements with ITS Lab Supervisors), the equipment will be considered stolen or lost. Replacement fees for equipment will be issued.
  • I will allow at least ten minutes for an ITS staff member or a student worker to check the equipment.