Hiring Procedures / How to Post a Student Employment Job 

All departments wishing to hire student employees will need to register with CareerConnect powered by Handshake to post your position. 

Positions must be posted for a minimum of 3 days and a minimum of 3 candidates should be interviewed before the position can be filled. This allows everyone an equal opportunity to apply for positions. CareerConnect will collect all resumes for student positions. 

Steps for Hiring Undergraduate Student Employees 

Student Employment Checklist

  1. Register as an employer in CareerConnect (Requests reviewed by Student Employment) 
  1. After you have received your CareerConnect Logon ID and password, log in to CareerConnect and post your position. 
  1. Sort through the collected résumés and contact the students whom you have selected to interview. 
  1. After you have selected your student(s) to hire, complete an Employment Checklist with the student(s) and send it via PEAR to jgree6@uis.edu. Once the Checklist is approved, the departmental HR Front End processor will be notified to Initiate a New Hire or Add a Job (for students that have previously completed the new hire process) in HR Front End. 
  1. During their first week, please assist your new hires with the completion of their New Hire forms. Payroll cannot be processed until all required forms are completed and the position has been applied (activated) in Banner. 
  1. If you are hiring a student who is currently employed on campus, please contact the other employer(s) and coordinate with them to ensure the student does not exceed weekly hour limit. 
  1. Federal regulations state that students cannot work until their I-9 process is completed. This includes volunteering or observing/training. 

Steps for Hiring Graduate Hourly Student Employees 

Graduate Hourly Application

  1. Register as an employer in CareerConnect (Requests reviewed by Student Employment) 
  1. After you have received your CareerConnect Logon ID and password, log in to CareerConnect and post your position. 
  1. Sort through the collected résumés and contact the students whom you have selected to interview. 
  1. After you have selected your student(s) to hire, complete a Graduate Hourly Application with the student(s) and send it via PEAR to jgree6@uis.edu. Once the Checklist is approved, the departmental HR Front End processor will be notified to Initiate a New Hire or Add a Job (for students currently employed) in HR Front End. 
  1. During their first week, please assist your new hires with the completion of their forms. Payroll cannot be processed until all new hire forms are completed and their position is applied (activated) in Banner. 
  1. If you are hiring a student who is currently employed on campus, please contact the other employer(s) and coordinate with them to ensure student does not exceed weekly hour limit. 
  1. Federal regulations state that students cannot work until their I-9 process is completed. This includes volunteering or observing/training. 

Additional Steps for Hiring International Student Employees 

  • Must have a physical social security card in order to complete an I-9 
  • Instructions on obtaining a social security card and the requirements can be found on the International Student Services website: https://www.uis.edu/iss/employment-training/social-security-number  
  • Once you have received your original social security card in the mail, email studentemployment@uis.edu to request an I-9 appointment. Make sure to include times you are available to meet in-person. 
  • Once your I-9 is completed, your approved checklist or grad hourly application is returned to the departmental HR Front End processor to Initiate a New Hire or Add a Job (for students currently employed) in HR Front End. 
  • You will need to take your social security card to Records & Registration in UHB and request that your record be updated so that all of your information matches at the end of the year. 
  • International students are required to complete a Foreign National Tax Review in the Payroll Office (BSB85), using the Foreign National Tax Information form . To schedule an appointment with the Payroll Office, you should call (217) 206-7144. Be sure to have your passport and visa information with you as well as your Social Security Card when you go there.  
  • International students are permitted to work a maximum of 20 hours while school is in session. 
  • If taking courses during the summer, the maximum remains at 20 hours/week. 
  • If the student was registered for at least 6 credit hours in the spring, they can work up to 37.5 hours during the summer. 
  • International Students are only permitted to work until the last day of the semester or the date on their I-20, whichever comes first. 

Contact Information 

Student Employment is located in the Human Resources Building, Room 30. 

For questions regarding Student Employment, please email StudentEmployment@uis.edu, jgree6@uis.edu or call 217-206-6652.