Hiring Procedures / How to Post a Student Employment Job

All departments wishing to hire student employees will need to register with CareerConnect powered by Handshake to post your position.

Using CareerConnect, departments will post all student employment positions for at least 3 days and at least 3 candidates must be interviewed before anyone can be hired. This allows everyone an equal opportunity to apply for positions. CareerConnect will collect all resumes for student positions.

Steps for Hiring Undergraduate Student Employees

  1. Register as an employer in CareerConnect (Requests reviewed by Student Employment)
  2. After you have received your CareerConnect Logon ID and password, log in to CareerConnect and post your position.
  3. Sort through the collected résumés and contact the students whom you have selected to interview.
  4. After you have selected your student(s) to hire, complete an Employment Checklist with the student(s) and send it via PEAR to jgree6@uis.edu. Once the Checklist is approved, the departmental HR Front End processor will be notified to Initiate a New Hire or Add a Job (for students currently employed) in HR Front End.
  5. During their first week, please assist your new hires with the completion of their forms. Payroll cannot be processed until all new hire forms are completed.
  6. If you are hiring a student who is currently employed on campus, please contact the other employer(s) and coordinate with them to ensure student does not exceed weekly hour limit.
  7. Federal regulations state that students cannot work until their I-9 process is completed. This includes volunteering or observing/training.

Steps for Hiring Graduate Hourly Student Employees

  1. Register as an employer in CareerConnect (Requests reviewed by Student Employment)
  2. After you have received your CareerConnect Logon ID and password, log in to CareerConnect and post your position.
  3. Sort through the collected résumés and contact the students whom you have selected to interview.
  4. After you have selected your student(s) to hire, complete an Graduate Hourly Application with the student(s) and send it via PEAR to jgree6@uis.edu. Once the Checklist is approved, the departmental HR Front End processor will be notified to Initiate a New Hire or Add a Job (for students currently employed) in HR Front End.
  5. During their first week, please assist your new hires with the completion of their forms. Payroll cannot be processed until all new hire forms are completed.
  6. If you are hiring a student who is currently employed on campus, please contact the other employer(s) and coordinate with them to ensure student does not exceed weekly hour limit.
  7. Federal regulations state that students cannot work until their I-9 process is completed. This includes volunteering or observing/training.

Additional Steps for Hiring International Student Employees

  • Must have a physical social security card in order to complete an I-9
  • Instructions on obtaining a social security card and the requirements can be found on the International Student Services website: https://www.uis.edu/iss/employment-training/social-security-number
  • International students are permitted to work a maximum of 2o hours while school is in session.
  • If they are taking courses during the summer, the maximum remains at 20 hours/week.
  • If the student was registered for at least 6 credit hours in the spring and are registered for at least 6 credit hours for the upcoming fall, they can work up to 37.5 hours during the summer.
  • International Students are only permitted to work until the last day of the semester or the date on their I-20, whichever comes first.

Contact Information

Student Employment is located in the Human Resources Building, Room 30.

For questions regarding Student Employment, please email StudentEmployment@uis.edu, jgree6@uis.edu or call 217-206-6652.