State Universities Civil Service System

The State Universities Civil Service System was created in January, 1952. The Statute states “The purpose of the University System is to establish a sound program of personnel administration for the Illinois Community College Board, Southern Illinois University, Chicago State University, Eastern Illinois University, Governors State University, Illinois State University, Northeastern Illinois University, Northern Illinois University, Western Illinois University, University of Illinois, State Universities Civil Service System, State Universities Retirement System, the Illinois Student Assistance Commission, and the Board of Higher Education. All certificates, appointments and promotions to positions in these agencies and universities/institutions shall be made solely on the basis of merit and fitness, to be ascertained by examination, except as specified in Section 36e”.

In addition, this Statute states that all examinations given under the University System shall be open to all applicants who are citizens of or residents in the State of Illinois and who can qualify by training and experience (Minimum Acceptable Qualifications as listed in our class specifications) for employment.

A civil service examination in our System may consist of a written examination, oral test, physical test, aptitude test, or other appropriate tests and/or a rating of experience and training or a combination of any of these examination aspects. The civil service examinations are used to determine the rank of all applicants seeking a civil service position.

All State Universities Civil Service System employers use civil service examinations to help determine if applicants possess the basic knowledge, skills and ability to perform the functions of the position. Written (Knowledge and Understanding and Following Directions) and oral tests (Oral Boards) present questions and problems that test candidates for the critical knowledge, skills, and abilities needed in the position. Training and Experience (or Credential Assessments) examinations are used to evaluate the candidate’s work experience and education background for determining requisite knowledge, skills, and abilities to perform in a position. Performance tests (Physical Fitness, Typing, Transcription) measure candidates’ ability to perform job-related tasks, such as being physically fit for police work, typing or entering computer data.

Examinations provide a system that is fair and objective for all applicants. For a particular examination, applicants answer similar questions or are asked to submit information. Applicants receive a score or scores based on the same examination components. This gives all candidates an equal opportunity to be placed on an employment register, the possibility for an interview and the potential to be selected.

After you have completed an examination, you will receive a score. Veteran’s Preference points for those who qualify may be added to your final score. (For more information on Veteran’s Preference, visit our website link Examination Procedures Manual Section 3, Veterans Preference).

Finally upon examination, a “Register” is composed of one or more names of candidates who can potentially be referred for a job interview. Each employer (university/agency) uses a register for their specific employment location to certify (refer) candidates for position interviews. Scores are ranked on the register in numerical order. So a rank of “1” is better than “40”. The employer shall certify the three names of the candidates standing (ranked) highest on the register(s) at the time a vacancy is declared. Please note all applicants receiving the same score will be given the same ranking. From these employment registers you may be referred for an interview.

More About Civil Service at UIS:

Civil Service employees support many activities at UIS with jobs in clerical, crafts and trades, managerial, paraprofessional, professional, service, and technical areas.  A few of the many Civil Service titles are:

  • Building Service Worker
  • Culinary Worker
  • Office Support Specialist
  • Admissions and Records Officer
  • Child Development Associate
  • Police Telecommunicator

Police Officer Testing

This position requires a supplemental form to be filled out and submitted along with the application. Please click here to access the form: Police Officer Supplement. Successful completion of the Police Officer examination is dependent upon passing a three‐stage examination.

The content of these stage are outlined below:

  • PHYSICAL FITNESS TEST (PFT) Pass-Fail. Must pass all 4 components.
    • (60% of total examination score)
    • (40% of total examination score)

All three stages (PFT, Cognitive Test, and Structured Oral Interview) must be passed. Failure to pass any stage will disqualify you from moving on through the examination process and will result in failure of the exam. Once you have successfully completed the PFT and the Cognitive Test, you will be scheduled for the Structured Oral Interview. The total exam score will range from 0 to 100, with a minimum score of 70 required to pass the exam. Veterans Preference points will be added to a passing score of 70, if applicable. For more information on the Police Series, please visit the SUCSS website at

For a complete list of civil service classifications please visit the State University Civil Service System website.  On their website, you will also find the following helpful information: