Under certain unusual circumstances, residents may terminate their contracts before the end of the Academic Year.

The request form is only an application for release from your Academic Year Housing Contract, to be reviewed by the Director of Residence Life and/or Placements Coordinator. The decision notification/email message will be sent to you via email once your application for release has been reviewed. A resident is not officially released from their contract until they have received WRITTEN notification/email from the Department of Residence Life (DRL). A resident should never enter into any additional off campus lease agreements until they have been officially notified of their release by DRL.

In order to be released from the legally binding housing contract, a resident MUST fill out the Contract Cancellation Request Form and provide documentation of the reason for the release. A resident must meet one of the reasons for release to be considered for contract cancellation, even if the Contract Cancellation Request Form is submitted before the listed deadlines. A resident is not officially released from their contract until they have received written notification/email from DRL. If the resident is released, he or she may be charged for placement in housing plus additional charges and may forfeit the entirety of their housing deposit.

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Housing Contract

Students who submitted an application/contract during the Academic Year (this includes the Summer semester) are bound by the Terms and Conditions.

Please note, the following are established contract cancellation deadlines:

• Fall Semester - April 30
• Spring Semester - November 30
• Summer Semester - April 15

Contract Cancellations Requests for your current Housing Contracts received after these dates are subject to late cancellation fees.

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Request for Cancellation

Residents may request to cancel their Housing Contract by submitting a written Contract Cancellation Request Form to DRL via fax, mail, or email. Understand that only written notification/email from DRL of a cancellation approval will terminate their Housing Contract.

Grounds for Consideration

Requests for cancellation will only be granted for the following reasons:

• Graduation at the end of the current term;
• Total academic withdrawal/non-registration from all UIS classes (including online courses) for the remainder of the contract period;
• Serious illness, medical or mental health condition which prevents me from attending class in-person;
• Participation in academic-related experiences/internships off-campus and further than 40 miles outside the greater Springfield area;
• Death in the immediate family;
• Call-up or induction into active military service;
• Academic suspension; or
• Marriage.

Understand that it is the residents sole responsibility to provide all necessary supporting documentation and sufficient verification of the respective rationale and circumstances to the satisfaction of DRL.

Effective Date

If cancellation is approved, the effective date is the date the Request for Cancellation is approved by DRL. Residents must promptly and properly vacate the premises within forty-eight (48) hours of this date.

Fees & Charges

Residents are responsible for the following fees & charges schedule in the event: that 1) their Request for Cancellation is received by the date noted below and approved in writing/email by DRL, or 2) if the University terminates the resident’s contract.

For Academic Year Contracts

Cancellation Date	Fee or Charge
On or before April 30th	No fees or charges
Between May 1 and May 31	$100 cancellation fee
Between June 1 and Aug. 1	$250 cancellation fee
Between Aug. 2 and the first day of fall semester classes	$350 cancellation fee
Between the 1st day and the 10th day of class of the fall semester	$350 cancellation fee, Prorate for time occupied, 50% of remaining contract cost
After the 10th day of class of the Fall Semester through the end of the contract term in May	$350 cancellation fee, Prorate for time occupied, 75% of remaining contract cost

For Spring Only Contracts

Cancellation Date	Fee or charge
On or Before November 30	No fees or charges
Between December 1st and December 15th	$100 cancellation fee
Between December 15th and January 7th	$250 cancellation fee
Between January 8th and the first day of class of the Spring Semester	$350 cancellation fee
Between the 1st day and the 10th day of class of the Spring Semester	$350 cancellation fee, Prorate for time occupied, 50% of remaining contract cost
After the 10th day of class of the Spring Semester through the end of the contract in May	$350 cancellation fee, Prorate for time occupied, 75% of remaining contract cost