Maintaining the buildings which lodge students can present some interesting challenges.  The majority of students living on campus maintain a good home.  However, there are times when a few may contribute to excessive wear and tear, vandalism and at times even theft.  All of these behaviors contribute to higher maintenance costs and take away from the ability to invest and improve in our buildings.  When you witness a problem caused by another student, you are encouraged to inform Residence Life staff.  Keep in mind, without your assistance, the cost of living on campus rises significantly.  Under reporting or the lack of reporting of problems within the residency contribute to rising costs as well.

When you are experiencing a mechanical problem in your residency, the first line of communication to Residence Life is speaking with your RA, RD or a work order.  The work order link can be found on the department website.  From there your request is reviewed and assigned to the appropriate labor personnel to handle the problem.  Many of the work orders received are items in which the individual is in a position to address the problem on their own as quickly as they like.  In these situations, an email may be sent to the student explaining what they can do to solve their own problem.  For work orders where unnecessary labor is used to resolve a student caused and student self correcting matter, there may be a charge associated with the work order.

Throughout the year, and during check-out, some common charges apply for issues that arise that are not considered normal wear and tear, or for those times when those vacating fail to maintain and/or clean the space prior to vacating.

The charge list is updated yearly.

Information Regarding Damages & Charges:

When a resident checks in to campus housing, they will be given their keys and room inventory. Each resident is responsible for making sure that all damages and deficiencies are noted on room inventory. They will be provided a deadline to turn in the completed form. When the resident checks out of campus housing, all damages and deficiencies not listed on the inventory check-in form will be charged to the resident(s) of the living unit. If we must paint, fix, repair or replace our property because of a resident’s negligence or intention, then we will charge that resident for our time, materials and labor to bring our property back to good condition. The University pays for damages that occur through normal wear and tear; you are charged for any additional damages. Financial assessments for replacement or repair of items damaged are based on repair and replacement costs (including labor costs) plus administrative fees. Residents may forfeit deposits and incur additional charges based on damages incurred through their contract period. Maintenance and repairs will be completed based on the Housing schedule and occupancy of the apartment, this may occur at a future time when deferred maintenance can be completed.

Residents are asked to help preserve their buildings by reporting incidents of damage or vandalism to their RA in all cases, Residence Life staff members will work to identify the responsible party. Any damages to your personal space will result in you being financial responsible for those damages unless there is a known party. In the case of loss or damage to a common area of the building (defined as being an area not assigned to an individual), the cost of repair and/or replacement may be assessed to each resident (divided among all in the area). Resident Directors investigate vandalism situations and, if unable to determine the individuals responsible, decide whether the charges should be assessed to the individuals living on a particular wing, floor, building or the community.

Damage Summary

After a student has moved out of their assigned unit, a damage summary is sent to the student’s UIS email account via their Resident Director. The summary includes information about the student’s checkout, including type of checkout, list of damages and charges (if applicable), information relating to the appeal process, deposit processing, etc. If a student has not received a damage summary within 10 business days after their checkout, they are to contact their designated Resident Director.

Damage Summary Example (pdf)Download