START myResearch

Since many federal agencies and other sponsors have mandated the electronic submission of proposals, electronic research administration (ERA) has been developed for the University of Illinois system. The number of federal agencies requiring electronic submission through Grants.gov is expected to increase rapidly as a result of a congressional mandate requiring agencies to move from paper to electronic systems. Non-federal organizations also continue to move toward electronic systems in an effort to streamline the proposal process.

Built on Kuali Coeus, the START myResearch portal is the UIS pre-award electronic submission tool. Step-by-step instructions to START myProposals are available for entering a proposal into the system. Links and job aids can be found on the START myResearch webpage. Please contact us for training.

Direct link to the START myProposals online form (login with your UIS NetID). Gather needed information using the MyProposals Checklist before starting the myProposals record.


External Contract or Grant Application Submission Process

  1. Principal Investigator or Project Director (PI/PD) prepares project narrative and budget
  2. Designate a unit fiscal officer who will be responsible for administering any funds received.
  1. PI/PD or fiscal officer initiates application on the myProposals electronic system to route for approvals.
  2. Include approvals from all co-investigators/co-directors so they can certify their participation in response to a myResearch email alert.
  3. Inform ORSP of any special handling instructions desired by attaching a separate note in the myProposals record
  4. The myProposals form will be routed for the following approvals:
    1. For academic departments, first to the Program Chair, then to the Dean
    2. For non-academic departments, first to the Unit Head, then to the Vice Chancellor or Center Director
    3. Office of Research and Sponsored Programs
    4. Proposals involving faculty or staff from multiple units, or faculty with joint appointments, must be routed through all applicable administrative lines.
  5.  ORSP, upon receiving the proposal and completed myProposals record, reviews the documents for accuracy and completeness then obtains final approval from the Provost or his/her designee.