Final grade entry

Final grade submission deadlines are listed on the academic calendar for each term.

  1. Go to the Enterprise Self-Service system.
  2. Click on UIS.
  3. Log in with your UIS NetID and Password with dual authentication. This is the same information that you use to log into UIS Canvas.
  4. Click on the Faculty & Advisor Services tab across the top of the page.
  5. Then click on the Faculty Services link.
  6. Click on Final Grade Entry.
  7. Select the desired semester and class.
  8. Enter your grades.
  9. Click Submit to complete the process.

Submitting a provisional (incomplete) grade

If an incomplete grade is assigned, you must also assign a provisional grade (referred to as an “incomplete final grade” in Faculty Self-Service).  The provisional grade reflects the grade the student will earn in the course if he or she does not complete the requirements for the course after one year.  To enter a provisional grade, please follow the steps below:

  1. If you submit any incomplete grades for a particular course, the “Provisional Grade Entry” page will appear once you have clicked on the “Submit” button.  If you do not submit any incomplete grades, the Provisional Grade Entry page will not appear.
  2. All students who were assigned an incomplete grade will appear on the Provisional Grade Entry page.  The default provisional grade is an F (failing) and can be changed, if needed, to reflect a different provisional grade.  Once each provisional grade has been reviewed/updated, you MUST click the “Submit” button.  If you do not click the “Submit” button on the Provisional Grade Entry page, no incomplete or provisional grades will be saved for the course.
  3. It is highly recommended that all faculty submit a last date of attendance when assigning an “I” grade during grade entry.  This date should be the last day the student attended/participated in class (in person, Canvas, email, etc.), turned in an assignment, or attended a course related activity (excluding final exam week).
  4. If after one year the incomplete grade has not been changed to a letter grade using a Grade Change Form, the provisional grade will replace the incomplete grade.

Last attendance date and attendance hours instructions

All faculty are required to submit a last date of attendance when assigning an “F” grade during grade entry. The following instructions only apply to students that earn a final grade of “F” or “U” at the end of the semester:

  • Last Attendance Date must be entered in the format of MM/DD/YYYY. The date entered must fall within the scheduled meeting dates of the term of the course. (Last Attendance Date is not required for any grade entered other than “F” and “U.”)
  • Attendance Hours entry instructions are explained below in the following scenarios:
    • If the student had never attended class – Enter the 1st day of instruction as the Last Date of Attendance and then enter “0” (zero) in the Attendance Hours field.
    • If the student had partially attended class (one or more days of instruction) – Enter the last date of recorded class participation (in person, Canvas, email, etc.) as the Last Date of Attendance and leave the Attendance Hours field blank.
    • If the student attended class for the entire semester and earned a failing grade – Enter the last date of attendance as the Friday prior to final exam week.

Do not enter a Last Attendance Date for students that earn an “ABS” final grade. An ABS grade is defined as “absent from the final exam,” not absent from the course.

Last Attendance Date is required during final grade submission for all students that earn a grade of “F” or “U.” Failure to indicate the Last Attendance Date will prevent all submitted grades from being saved and subsequently uploaded to Banner during final grade processing.

Additional points

  • If a student has completed a course but does not appear on the screen, please email the student's information (including your name and the correct CRN) to registrar@uis.edu and Records and Registration staff will look into the matter.
  • You will not be able to assign a grade to those students who have withdrawn or audited your courses.  Instead, these students will automatically be assigned an appropriate grade by the system (W, AU).
  • Only regular grades will appear in the pull-down list of choices.  If a course has been set up with a credit/no credit grading mode only or if a student has opted to enroll as credit/no credit, substitution rules have been built behind the scenes to automatically substitute the letter grade assigned (A, B, etc.) with the appropriate credit/no credit option (CR, NC).  
  • Only grades that have been approved for a section of a course will be reflected on a student’s online grade report.  For example, if a DFR (deferred) grade is submitted for a course that is not designated as approved to have DFR assigned as a grade, the grade will be converted to an incomplete (I).

Please contact the Office of Records and Registration with questions at registrar@uis.edu.

To view your course roster

  1. Go to the Enterprise Self-Service system.
  2. Click on UIS.
  3. Log in with your UIS NetID and Password with dual authentication. This is the same information that you use to log into UIS Canvas.
  4. Click on the Faculty & Advisor Services tab across the top of the page.
  5. Then click on the Faculty Services link.
  6. Click on Class List Detail or Class List Summary.
  7. Select the desired semester and class CRN.
  8. Click on Display Email Addresses. Select and copy the email address to send the email to your students in Outlook.
  9. To change classes, click on the Faculty & Advisor Services tab, Faculty Services link, and Choose a Term and CRN.

List of student email addresses

  1. Go to the Enterprise Self-Service system.
  2. Click on UIS.
  3. Log in with your UIS NetID and Password with dual authentication. This is the same information that you use to log into UIS Canvas.
  4. Click on the Faculty & Advisor Services tab across the top of the page.
  5. Then click on the Faculty Services link.
  6. Click on Class List Summary
  7. Select the desired semester and class CRN.
  8. Click on Display Email Addresses. Select and copy the email address to send the email to your students in Outlook.
  9. To change classes, click on the Faculty & Advisor Services tab, Faculty Services link, and Choose a Term and CRN.