Human Resources Newsletter - August 2025 | University of Illinois Springfield

Publish Date

2025-08-01

Training Opportunities

Employee Development Series: Leaves of Absence

We are thrilled to introduce the August installment of the Employee Development Series: Leaves of Absence. This session will be presented by Heather Moore from the Office of Human Resources. Get ready to take a comprehensive dive into Leave Types/Benefits, how/when to apply to a Leave of Absence with HR, and how/when to report Leave in our Timekeeping Systems. With this session, we hope to demystify Leaves of Absence and foster a better understanding among our campus community.Do you have questions related to Leaves of Absences? We want to ensure we have answers! Please use this form to submit questions prior to the session.

This session will be held virtually on August 26, 2025 from 9:00-10:00am.

Join our session!

Reminders

Protection of Minors

Are you hosting an event this Fall? If you have an event on campus that involves minors, please submit the electronic Protection of Minors event form for HR review! The Protection of Minors webpage has detailed information on planning and hosting an event for young visitors. We recommend that you plan on submitting information to Human Resources at least 30 days prior to the event. Please contact uishr@uis.edu if you have any questions about your upcoming event.

Remote Work Agreements

We wanted to give a friendly reminder that Remote Work Agreements are good for up to one (1) year. Remote work can be a viable option for employees in jobs that are suited for such an arrangement. Civil Service and Academic Professional employees working a remote work schedule must keep a current Remote Work Agreement on file with Human Resources. Please use the electronic Remote Work Agreement form to submit your request. You can review the UIS Remote Work Policy for more information, or contact Kenzie Westlake at mwest22@uis.edu if you are unsure if you have a current agreement on file.

Employment Verification

As hiring season is in full swing for the university as well as outside entities, we have also seen a large influx of employment verification requests. We encourage all active employees to utilize the Employment Verification System (EVS). This system allows you access to your own employment verification as well as the option to send your vendor a link to access the EVS and retrieve the information you have allowed. Outside of the EVS, all employment verifications should be directed to HR. Supervisors should not be verifying any factual employment details, including Public Service Loan Forgiveness (PSLF) forms. If your department receives an electronic request for PSLF certification, please forward it to [uishr@uis.edu]uishr@uis.edu. However, supervisors are welcome to provide professional references for employees, if requested.

Workers' Compensation Injury Reporting

Promptly reporting workplace injuries is critical for the health and safety of our employees and for maintaining an efficient Workers’ Compensation process. If an injury occurs on the job, it should be reported as soon as possible, even if it seems minor at the time. Early reporting helps ensure timely medical care, proper documentation, and a smoother claims process. Delays in reporting can lead to complications with treatment, missed benefits, and difficulties in the claims process. If you are injured or witness an incident, notify your supervisor right away and follow the proper reporting procedures. Your quick action protects your well-being and supports a safe workplace for everyone.

Please complete the First Report of Injury form (pdf) as soon as possible following an injury and forward it to our campus Workers’ Compensation liaison, Heather Moore, at hkimb2@uis.edu. For more information on Workers’ Compensation reporting requirements, visit the U of I System website on Reporting Procedures and Responsibilities.

Student Employment Reminder

Check out the newest guidelines for hiring students. Hire a Student | University of Illinois Springfield
Hiring for Fall? Register for the Foot in the Door Fair!
Please send all employment checklists via PEAR to akess@uis.edu
Federal Work Study eligibility begins on 8/17/2025.
If you have new incoming student employee supervisors or if your department would like direct training on student employment, please reach out to StudentEmployment@uis.edu.

Upcoming Events

Employee Development Series: Planning Events on Campus

We are excited to announce that our September session of the Employee Development Series will be Planning Events on Campus. Many events and activities are happening on our campus at any given time and there are important components to consider and procedures to follow leading up to a successful event. This session will cover a range of topics that will include but are not limited to: Reservation Processes/Procedures for Spaces on Campus, Facility Use Agreements, Timelines and Processes, Safety and Security at Events, and Risk Management.Details on date and location coming soon!

Supervisor Development Day

Please mark your calendars for our Supervisor Development Day event from 9:00am-5:00pm on October 30, 2025 in the Student Union Ballroom. This will be an in-person event exclusively for supervisors. Topics to be discussed will be announced next month. Want to register now? Sign up for Supervisor Development Day today!