Mail Services

Providing More than Just Mail Service

mailserviceMail Services exists primarily for the distribution, collection, and processing of the University Inter-campus, USPS mail, and United Parcel Service. The contents of these are related to the official business of the University. Official University business is defined as being essential to the activities of the institution. Thus, the campus mail system, as part of the University’s facilities, is a restricted service. It is not available for the personal use of University employees or for the personal use, private gain, or use by non-University groups for the advertisement of programs or political endorsements not sponsored by the University.

mailaddressMail Services at the University of Illinois Springfield is located in room 114 of the Business Services Building (BSB 114). Mail Services processes all incoming, United States Postal Service (USPS) Mail, United Parcel Service (UPS), Federal Express/Ground (FedEx), DHL, Airborne, intercampus and outbound USPS Mail as well as all outbound packages via UPS.

Mail Slips

Departments must submit a bar coded mail authorization slip (signed by the account representative) with each bundle of letters or flats.

United States Post Office

All outgoing United States Post Office (USPS) mail must be received by UIS Mail Services no later than 3:30 p.m. to be processed on that day. This allows Mail Services to process the daily mail to meet USPS requirements for pickup.

United Parcel Service

United Parcel Service (UPS) shipments must be accompanied with a completed UPS form by the requesting department in conjunction with a signed bar coded mail authorization slip. All UPS packages must be received by UIS Mail Services no later than 3:30 p.m. for shipping that day.

Standard Mail

Contact Mail Services at 206-6588 for instructions on standard mail preparation.

Departments who do not wish to sort and bundle their outbound Standard Mail may contact Campus Services to provide this service.

Instructions for Mail List Preparation and Submission