Application Process & Deadlines

In order to be eligible for study abroad scholarships, the UIS EngageU Application to study away in the summer, fall and spring needs to be submitted by Feb. 15th.

Deadline for exchange programs through UIS partners are:

• Spring programs – October 1st
• Fall programs – March 1st

Application Procedures

1. Schedule an appointment with Study Away staff to review your proposed study away program and to go over the application procedures.
2. Schedule an appointment to meet with your academic advisor to review your progress towards your degree and your proposed study abroad program.  Should you wish to transfer coursework to your major, it is necessary to submit your proposed courses for your department's review.
3. Fill out the Study Away Application in EngageU 
   • Must secure a faculty member or a past/present employer to complete a recommendation for you before submitting the application.
4. Apply for UIS Donor Funded Global Experience. The deadline is Feb. 15th (Note: Subject to availability. Please confirm with the OEL Office.)
5. As part of your EngageU application you will be asked to submit the following forms:
   • Acknowledgment-of-risks (Adobe Sign) 
   • Students applying for UIS-Led Short-Term Programs will also need to complete the
     • A Financial Agreement Form - will be shared with the student directly.
     • Conditions of Participation Form (Adobe Sign)
6. Application Approval Workflow:
   1. OEL Pre-Approval
   2. Recommender (make sure you type the email accurately)
   3. Academic Advisor (make sure to select the correct advisor)
   4. The Dean of Students
   5. Financial assistance
   6. OEL Final Approval
7. If you’re applying for a UIS-Independent Program, collaboration with the Study Away Office is necessary to submit additional documentation for that program's application. The required documents include:
   • The Host University's Application Form: First, choose and complete your application based on your program of choice.
   • Official Transcripts: Submit your official transcripts to the Office of Engaged Learning.
   • Application Fee: Submit proof of payment of the application fee for the program if applicable.
   • Two (2) Recommendation Letters: Submit 2 letters of recommendation in line with the program requirements.

Application Deadlines

Special note on NSE applications – Each March NSE holds a conference of all member institutions where students are placed for the following academic year (Fall Semester, Spring Semester, and Full Year).  For students to be considered for the March placement they must submit to Study Away Programs their UIS Global Experience Program application listing their top 4-5 choices by Feb. 7th.  Placement after the conference is possible.  For more details please contact Study Away Programs.