Approved August 5, 2015
Amended and Approved June 3, 2009
The name of the organization shall be the Civil Service Advisory Council of the University of Illinois at Springfield.
To provide a medium for the passing of ideas and information between employees, and employee groups to the Director of Human Resources and to the Chancellor;
To represent the civil service employees to campus administration and to advise the Chancellor in the formation and implementation of policies and procedures relating to civil service employees;
To study and make recommendations regarding campus conditions of employment, problems, and needs either at the request of the campus administration, at the request of civil service employees, or upon its own initiative.
To study and make recommendations regarding pertinent topics, upon request or upon its own initiative, to the campus Director of Human Resources, the Chancellor, the University Civil Service Advisory Committee to the Merit Board, and the Advisory Committee to the State University Retirement System.
Membership and Qualifications
Any status civil service employee shall be eligible for membership on the Staff Advisory Council following the initial hiring probationary period.
Membership of the full Council shall be composed of fifteen (15) representatives elected by the staff, plus special group representatives.
Council members shall be elected for two-year terms, eight representatives will be elected in even years, and seven representatives will be elected in odd years.
Any elected member who is absent from three regularly scheduled meetings of the Council without notifying, in advance, one of the Officers and without having a valid excuse, as determined by the Officers, is automatically dropped from membership on the Council. A replacement will be appointed according to the Bylaws.
Special Group Representatives to the Council
There shall be non-voting representatives from special groups as determined by the Officers. Each year the Officers shall review the special groups to be represented on the Council for the next council year. Decisions about additions and deletions may be made at any time.
The Officers of the Council shall be: President, Vice President, Secretary, and Treasurer.
The Officers of the Council shall be elected from the fifteen elected employee representatives.
Election of Officers
Names shall be placed in nomination by the voting members at the July Council meeting. A ballot shall be prepared by the Officers prior to the July Council meeting. Officers shall be elected by secret ballot at the August Council meeting. The Director of Human Resources (or his/her designee) shall preside at the election and all elected members present shall cast a ballot. In the case of a tie, another vote will be taken after discussion. Should a tie still exist, the Director of Human Resources will draw to break the tie.
Term of office shall be one (1) year.
In case of a vacancy of office, the full Council shall elect a replacement from the current members of the Council. The presiding officer shall notify the Council of the reason for the vacancy in office and shall cause the position to be filled by election at the next scheduled Council meeting. Election shall be by secret ballot as outlined in Article VI, Section 1 above. The person elected to office will serve until the annual election of Officers is held at the August Council meeting.
Any member of the Council may propose an amendment to the Constitution and Bylaws of the Council by presenting it in writing at any regular meeting. The proposed amendment shall be submitted to the President who shall assume the responsibility of informing all members of the Council of the proposed change. The amendment shall be placed upon the agenda of the next regular meeting for discussion. It will then be voted on at the following meeting, and shall be adopted, if approved by a majority of the Council members.