Request a New Website

To begin your new website:

Contact the Web Liaison for your new website, based on the division you are in.

If the Web Liaison approves your new website:

  1. Meet with the Web Services team. We will be happy to meet with you to explain the process and help you get started. Please use our Help Request Form to arrange a meeting.
  2. Gather the content (See below for Guidelines and Structure for your new website. Download the Academic or Support Unit Website Guidelines and Structure documents based on the type of website you have and fill it out to share with us.).
  3. Web Services will build the website and place content for you. We will add you to the website to review and approve before we deploy the website.
  4. Your department or unit should contact the Web Liaison with the names of individual(s) who will be Editors or Authors for your website. Each department must assign personnel to maintain the department website. Each website may have as many Editors and Authors as they desire.
  5. The Web Liaison will inform Web Services that individuals should be added to your website.
  6. We will invite approved Editors and Authors to WordPress Training. (Note: These sessions are open by invitation only.)
  7. We train your Editors and Authors.
  8. They maintain content on the new website.

What you need to know:

  1. Information to Download
  2. Steps in the Process
  3. Scheduling Production of Your Website
  4. About WordPress Training
  5. Responsible Web Development

A. Information to Download

The Structure document for academic and support units outlines the content categories* for official unit websites.

The Guidelines document for academic and support units suggests a process for organizing website content and images.


  • The Best Practices document (PDF) will help you understand general principles about good website design and maintenance.
  • UIS Words and Phrases includes words and phrases used to recruit prospective students. You may use these in your website content.
  • Follow the UIS Web Style Guide as you maintain your new website.

* The content categories are based on the Official UIS Web Policy.

B. Steps in the Process

Step One:
Based on the Guidelines and the categories in the Website Structure, the content point-person from the unit gathers all content for the site and creates Plain Text files. If you have photographs, please include the original, high-quality copies. Do not edit the photographs.

Step Two:
Web Services determines the site’s navigation based on the structure provided and creates the basic website and basic pages.

Step Three:
Menus, content, and photos are added to the website.

Step Four:
Department personnel review the website and suggest changes and additions.

Step Five:
Final changes are made by Web Services personnel.

Step Six:
Department personnel approve the website via email. The website is then made public by Web Services.

Step Seven:
Department personnel are trained to maintain the website.

C. Scheduling

The Office of Web Services schedules production after we receive the complete content from a department or individual. After reviewing the content, Web Services will inform you of a tentative timeline for the completion of the project.

D. About WordPress Training

Training sessions are by invitation only. Website Editors and Authors will be invited to training when their new website is complete or almost ready. Training session lasts for approximately 1 1/2 hours. You must attend the entire session to be given website access.

Once you complete training, in most cases we can connect you to your website on the same day.

(Hard-won experience has led us to not send a person to training before their new website is ready, no matter what the person’s previous experience. You may have already had some web experience in the past, but you have never worked with our themes, our content management system, our login system, and our servers. And in most cases, you may never have worked with WordPress.)

E. Responsible Web Development

For UIS Department and Unit Pages:

1) Adhere to web standards.

2) Attend our workshops.

  • Web Services offers several workshops and walk-ins during the semester. Past sessions have covered topics such as Best Practices for the Web, Web Accessibility, Social Media, etc.

3) What you can do:

  • Most users aren’t reading online. They are scanning text. Make good use of lists.
  • If a link takes the user to a PDF document, add “(PDF)” next to the link.
  • Avoid listing URLs on your web pages. Choose a line of text or a phrase that can contain the link.
  • Heading styles are only used for the title of a page, section headings, etc., and should be used in order. Don’t convert an entire paragraph into a heading style.

4) Request for Help

  • Please use our Help Request Form should you need any assistance with regards to your website, the Webtools Toolbox, social media, and more.

Note:

  • There is no need to add bold or italics to heading styles. This causes extra code on your web page that is not needed. Additionally, UIS heading styles are standardized for UIS websites.
  • In most cases, images do not need to be linked to anything. Remember to choose “None” in your Attachment Display Settings.