Forms & Policies

RSO COVID-19 Guidelines:

Below are the available drafts of the COVID-19 guidelines to guide RSOs in programming for the 2020/2021 academic year. Any questions relating to programming can be directed to the RSOs Student Life liaison. If you are unaware who your liaison is, feel free to email studentlife@uis.edu.

Please note that changes may continually be made to the documents below. If any changes are made, Student Life staff will work to communicate those changes with RSOs as well as update the resources as soon as possible. Any temporary changes in the ability for RSOs to host on-ground or hybrid programs will be communicated via email and the RSO Newsletter.

RSO COVID 19 Event Guideline – Updated 11/2020

RSO Phase 4 Event Locations & Capacities

RSO COVID-19 Event Request Timeline

RSO Fall 2020 Catering Menu

Space Requests:

Registered Student Organizations can request space through UISConnection. This is done by “Creating Event”. Campus departments with UISConnection pages, as well as Resident Assistants can do so in the same way. If your campus department does not have a UISConnection page, Student Union spaces can be requested through this online form. SLB Gym can be requested via email to studentlife@uis.edu
New forming organizations needing space to meet prior to completing registration should contact our office at studentlife@uis.edu for assistance

For Registering a Student Organization:

Registration is on UISConnection, you must have 4 students and 1 faculty/staff advisor, once registration form is submitted, the President and Treasurer of the organization will be enrolled in a Path on UISConnection for training and resources. Registration for the academic year opens 1 week prior to the start of the Fall Semester classes. Priority Registration deadline is September 15th, registration for the academic year closes March 15th.
Student Organization Model Constitution (doc x) You can use this model to as a guide to develop your organization’s constitution.
Student Organization Constitution Template (docx) This is another model you can use to design your constitution.
RSO Handbook 2020-21 (pdf) This outline the policies and procedures for running an RSO. The information in this document should answer most of your questions. If you have any others, stop by the Student Life Office in the Student Union.
Student Organization Storage Locker Applications (UISConnection) . Fill this out if your organization would like to reserve lockers in the Student Leadership Center.
RSO Facility Use Agreement (pdf) Contains the policies pertaining to campus facility usage at UIS.

For Events and Activities:

Student Organization Program Planner (docx) Planning an event? Use this guide to aid you in planning your event!
UIS Student Life Equipment Request Form (webtools). The SOC has equipment that you can use for your organization’s events.
Agreement and Acknowledgement of Risks (pdf) Fill out this form for each participant if your organization is planning an event off-campus or if you organization is hosting a higher risk level activity. See your Student Life Liaison for assistance in determining if this is required for your event.
Travel Itinerary (pdf) Fill out this form and submit it with the Agreement and Acknowledgement of each participant traveling.
Button Template (docx) There is a button machine in the Student Leadership Center that can be used for promotions (or just for fun). This link helps you design your button. Buttons are only 10 cents each.
Campus Services Request Form (pdf) If you would like to use the services of Printing and Duplicating, use this form to specify your needs.
Student Life Sound Crew Request Form (UISConnection) Complete this form if your organization would like to reserve the Student Life large sound system.
Food Sale Process for Registered Student Organizations (pdf) This document outlines the policy for RSOs hosting events/fundraisers involving food.

For Funding Purposes:

Organization Disbursement Voucher (pdf) For Reimbursements or payments from the RSO Fundraising Account.
Request for Cash Box (webtools) For requesting a cashbox and/or petty cash for events/fundraisers involving money.
Restrictions on the use of Student Activity Fee Funds (docx). This link takes you to the guidelines of funding organization events.
RSO Donation Solicitation Form (pdf) For requesting donations from outside of the University.
SOFA Request (UISConnection) RSOs must complete this form in order to request funding from SOFA.
SOFA Program Report (UISConnection) RSOs who have received funding from SOFA must complete this form within 2 weeks of event.
SOFA Expenditure Form (pdf) RSOs who have received funding from SOFA must complete this form when purchases have been made.

For any questions relating to the information above, contact Mary Umbarger or your RSO Liaison.