- Student Handbook
- Drug and Alcohol Policies – Policies and resource guide for students and employees at UIS.
- Student Conduct Code (pdf)
- Student Emergency and Referral Procedures (pdf) – Guidelines regarding students who threaten or attempt suicide, engage in efforts to prepare to commit suicide, or express a preoccupation with suicide.
- Peer to Peer File Sharing – Acceptable use of Information Technology Resources
- Off Campus Trips (pdf)
- Parental Notification Policy
- Animals in Buildings and on Grounds (pdf) – Campus policy for pets and comfort animals on campus grounds and buildings
- Campus Safety Overview and Resource Guide (pdf) – information about campus security including University security policies and campus crime statistics.
- Campus Safety Policy For Students with Disabilities (pdf) – A plan to plan to assist students with disabilities in knowing what to do in an emergency
- Jeanne Clery Disclosure of Campus Security Policy and Campus Crimes Statistics Act Report (pdf)– Annual Security and Fire Safety Report Published in the year 2018 – This information is provided in compliance with federal law, known as the Clery Act, and the Illinois Campus Security Enhancement Act.
- Title IX Complaint Procedures
- Training and Prevention
- Crisis and Advocacy Resources
- Violence Prevention Plan – The University of Illinois at Springfield’s Campus Violence Prevention Plan is designed to comply with applicable federal and state regulations and to provide the policies and procedures to be followed in dealing with issues related to violence on campus.
- Peer-to-Peer File Sharing Compliance Plan – UIS’ Plan for Combating the unauthorized distribution of copyrighted materials by users of UIS networks
- California Distance Learning students – CA Department of Consumer Affairs
- University of Illinois Nondiscrimination Statement – The commitment of the University of Illinois to the most fundamental principles of academic freedom, equality of opportunity, and human dignity requires that decisions involving students and employees be based on individual merit and be free from invidious discrimination in all its forms. UIS NONDISCRIMINATION POLICIES 2017 (pdf)
- Affirmative Action Statement – UIS is an affirmative action/equal opportunity employer with a strong institutional commitment to recruitment and retention of a diverse and inclusive campus community.
- Human Rights Policy – As an institution dedicated to the improvement of the human condition collectively and individually through higher education, the University of Illinois at Springfield is fully committed to human rights in all of their various forms. This policy of human rights is adopted in pursuit of the realization of this commitment.
Please visit our Title IX Website, for additional information, including Policies and procedures. Please note: confidential and anonymous reporting options are for non-R.A. students and campus visitors only.
The Title IX Coordinator:
- Fosters RESPECTFUL campus climates based on affirmative consent and safe bystander intervention
- Explains the on- and off-campus RESOURCES available to you!
- Receives REPORTS and appropriately follows up, or maintains appropriate records
- Coordinates timely, appropriate, and compassionate RESPONSE
- COLLABORATES with campus and community partners to review and update Title IX and Sexual Misconduct policies, practices, and procedures, based on state and federal law and guidelines
Other resources available:
2017 Search Manual for Faculty and Academic Professionals Position, including important sections on diversity outreach, overcoming unconscious bias in the candidate assessment process, and adhering to process requirements in exceptional circumstances.Issues or concerns may arise or be reported by the Complainant or others that, in the judgement of the Title IX Coordinator, do not rise to the level of a policy violation. In such situations, the Complainant may prefer to seek an informal resolution of the issues or concerns.
- Rights and Options
UIS maintains a comprehensive Title IX and Sexual Misconduct Policy and Complaint Procedures in compliance with applicable law, designed to prioritize safety and well-being while promptly, fairly, impartially, and thoroughly investigating complaints.
- Sexual Harassment Policy
The University of Illinois at Springfield will not tolerate sexual harassment and is committed to providing and preserving an atmosphere free from harassment in any form. All employees and students have the right to work and study in an environment free from sexual harassment. Sexual harassment is a violation of professional ethics and impedes the primary function of a university.
- Intercultural Competency (pdf)– context can elevate our interactions from a place of judgment to a place of understanding. It immerses us in the experience of others from their perspective and enhances our critical thinking skills. It takes us beyond sampling food, music, attire, language, art and architecture, towards a shared appreciation for the humanity of all.
Get in touch with Title IX:
Responsible employees must immediately report allegations or disclosures of sexual misconduct involving students to the Title IX Office, including identification of persons reporting as victims and persons accused, along with other relevant information. All employees who are not certified Counselors in the UIS Counseling Center in Student Affairs are responsible employees. This includes student Resident Assistants, who are Responsible Employees. Other undergraduate student employees or student Graduate Assistants (G.A.s) or Teaching Assistants (T.A.s) are not Responsible Employees.
UIS Student Handbook (pdf)
This online handbook includes information and links to academic and student affairs programs, arts and entertainment at UIS, athletics, food and dining, university policies and procedures, and campus safety, among many other topics.
The Student Handbook is not an all-inclusive resource meant to take the place of the university catalog or other publication, but is rather one of many guides for students as they progress toward graduation.
While the handbook is online-only, it is designed to allow printing of any or all of the pages of the handbook.
- UIS is committed to maintaining a drug- and alcohol-free environment for its students and employees, in compliance with applicable federal, state and local laws. Students or employees who violate federal, state or local laws concerning drugs or alcohol are subject to criminal prosecution; those who violate the Policy and Program for Drug Prevention may also be subject to institutional sanctions.
- No one under the age of 21 may store, possess or consume alcoholic beverages on any property under the control of the university, including campus housing. Persons of legal drinking age – age 21 years or older – may possess or consume alcoholic beverages only in areas or at functions specifically designated or approved for such use.
- The unlawful possession, use, distribution dispensation, sale or manufacture of controlled substances or alcohol is prohibited on university property or as part of any university activity. Employees and students who violate this policy may be disciplined in accordance with university policies, statues, rules, regulations, employment contracts and labor agreements, up to and including discharge and referral for prosecution.
- View below or download a complete copy of UIS’ Alcohol and Other Drugs Policy (pdf). You may also obtain a printed copy from either the Office of the Vice Chancellor for Student Affairs or the Office of Human Resources.
- The University of Illinois at Springfield will not tolerate sexual harassment and is committed to providing and preserving an atmosphere free from harassment in any form.
- All employees and students have the right to work and study in an environment free from sexual harassment. Sexual harassment is a violation of professional ethics and impedes the primary function of a university.
- The purpose of the University of Illinois at Springfield’s Sexual Harassment Policy is threefold – to foster an environment free from sexual harassment, to encourage victims to come forward, and to provide for corrective action to be taken when necessary.
- To help prevent harassment, the policy is to be clearly and regularly communicated to the entire University community and an educational program is to be implemented. When corrective action is necessary, the policy creates a mechanism for the documentation of complaints of sexual harassment and it outlines the grievance resolution mechanisms available, both informal and formal. The victim is encouraged to come forward to report incidents of harassment, and confidentiality is fostered to the fullest extent possible. All grievances are to be investigated promptly. When sexual harassment has occurred, appropriate remedial action is to be taken.
- The grievance mechanisms outlined in the UIS Sexual Harassment Policy are identical to those of the UIS Human Rights Policy except for the exchange of the term discrimination for harassment. Copies of the full policy are available at the Office of Affirmative Action.
- As an institution dedicated to the improvement of the human condition collectively and individually through higher education, the University of Illinois at Springfield is fully committed to human rights in allof their various forms. This policy of human rights is adopted in pursuit of the realization of this commitment.
- It is the policy of the university to maintain an educational and work environment in which each member of the community may enjoy his or her rights as a human being free of discrimination or harassment. It is the policy of the university to provide equal opportunity and to promote affirmative action.
- The chancellor of the university is responsible for ensuring the implementation of these nondiscrimination, equal opportunity, and affirmative action policies and programs. The university community is responsible for developing and maintaining attitudes, values, and actions that lead to community understanding of the value and importance of these policies and their effective implementation.
- This document sets forth the university’s basic commitment to the right of the members of its community to nondiscrimination, to equal opportunity, and to affirmative action.
- The University of Illinois at Springfield is committed to providing a safe campus environment that enhances student learning and development.
- The campus acknowledges the important role of parents in supporting and facilitating their son’s or daughter’s success in college.
- In accordance with federal law, the UIS administration may notify a student’s parents of the student’s violation of federal, state, or local law, or of any rule or policy of the University regarding the use or possession of alcohol or a controlled substance, if the student is under age 21 at the time of the notification and if UIS has determined that the student has committed a disciplinary violation.
- The decision to give parental notification will be based on factors such as the student’s prior judicial history, the severity of the alleged incident, and other relevant circumstances.
Plan for Combatting the Unauthorized Distribution of Copyrighted Material by Users of UIS Network
The Higher Education Opportunity Act (HEOA) is a reauthorization of the Higher Education Act. It includes provisions that are designed to reduce the illegal uploading and downloading of copyrighted works through peer-to-peer (P2P) file sharing.
UIS takes the following measures to comply with the requirements:
- Annual Disclosure
UIS uses a variety of methods to inform the campus community about the copyright infringement laws:
- “Acceptable Use of Information Technology Resources” policy includes statements about copyright laws. The policy is posted in all computer labs and distributed via email to all students and employees annually.
- The “Policy for Acceptable Use of Network Resources for Residential Students” is included in the packet of information residential students receive.
- The U.S. Copyright Office “Summary of Civil and Criminal Penalties for Violation of Federal Copyright Laws” statement is posted on ITS website
- UIS’s plan for complying with the HEOA P2P requirements is included in the Student handbook.
- UIS’s policies and procedures concerning the Digital Millennium Copyright Act are posted on the ITS and the Library websites.
- Investigation of copyright violators
UIS accepts and responds to Digital Millennium Copyright Act (DMCA) notices. When UIS receives a copyright infringement claim involving music, video, software, or other digital materials, the following steps are taken:
- Check network usage logs and registration information to examine the system alleged to be involved in copyright infringement and identify the person using it. ITS will not disclose the user’s identity.
- Notify the alleged violator and the Vice Chancellor for the Student Affairs of the infringement claim.
- If the user does not dispute the claim, require the user to submit a statement (a) confirming the copyright infringement, (b) acknowledging violation of the Acceptable User Policies, and (c) removing copyrighted materials and promising not to repeat the behavior. Shutdown user’s network port and/or wireless access until the statement is received.
- If the user denies using copyrighted materials, he/she must make a statement denying the copyright infringement. ITS will inform the claimant that the user has denied the claim. Under the DMCA, the claimant may pursue a subpoena to obtain the identity of the system user and may file a lawsuit against the user.
- For repeat violators, ITS suspends the user’s access to the campus network for five days and informs the Vice Chancellor for the Student Affairs of the action taken.
- During the suspension period students still have access to the network using lab and checkout laptops.
- Inform the claimant that the matter has been resolved.
- Offering of Legal Alternative
A current listing of legal alternatives for downloading are posted on the ITS website.
- Review the plan annually to determine the effectiveness
The UIS IT Management Team will periodically review the copyright education efforts at the University. Reviews of these coordinated education efforts will also take place when considerable changes to the law, regulations or other events require.