Civil Service Advisory Council
MINUTES
Wednesday September 2, 2015
10:00 a.m. – PAC 4E
Present: Bobbie Fults-Babbs, Jamie Voyles, CJ Castelletti, Kelly Walraven, Jo Barnard, Brian Moore, Toni Langdon, Kara Lawyer, Caitlin Perry, Eric Needham, Jeff Sudduth, Amber Pyle

Excused Absences: Joanne Hoagland, Denise Rothenbach, Janice Marvel
Guests: 	Laura Alexander (HR)
	  Ryan Croke  (Chancellor’s office)
I.  Call to Order:  10:03 AM

       No additions to agenda.
II.  Approve Agenda for this meeting:  Yes.  Motion by Kelly Walraven, second by Jamie Voyles.   
       Motion carried.
III. Approve Minutes from last meeting:  Yes.  Motion by Jamie Voyles, second by Kara Lawyer.   
       Motion carried.

IV. Announcements: None
V.  New Business:
a. Exec Board Meeting with Chancellor
i. PDF – Has been approved, however, only a portion will be allotted for round one in lieu of budget concerns. 
ii. BSW understaffing and in general – Chancellor wishes to address some of these concerns with student workers.
iii. Budgetary concerns
iv. Student Union/ Public Safety Building – S.U. anticipated to break ground in Spring. PSB could be a long way off.
v. Non-cohesive units (lack of inter-department cooperation) 
vi. Enrollment down (mainly online) – Overall numbers down slightly, on campus numbers up.
vii. Hiring/position approval issues – Too much lag time.
viii. Infrastructure 
ix. Employee Orientation
b. Council of Councils – October 16, 2015
VI.   Old Business
a. CARE/ Appreciation Day status – Bobbie has addressed the budget reduction with the Chancellor’s Office and costs have been approved.
i. Date set for October 29, 2015
b. Professional Development Status – Overall details still in discussion
c. New Employee Welcome Committee – Email will be sent with notification
VII.  Chancellor’s report – Ryan Croke
a. On campus enrollment is up. 
b. Online and undergraduate enrollment is down slightly.
c. Budget uncertainty 
d. MAAP scholarships being fronted by universities including UIS in anticipation of future state funding.
e. CLERY campus safety training Sept. 9/10. 
VIII.  Human Resources report
a. New Employee Orientation power point is available on HR website.
b. New Background check policies are in place (for security sensitive positions).  Takes effect October 5 for new hires.
c. Collective bargaining has begun with faculty.
d. Interim Director at “System Office” 
i. Attempting more collaboration with rival committees.
ii. More position audits
IX.   Treasurer’s Report – Denise Rothenbach – None
X.    Committee Reports
 	
APAC – Brian Moore – CJ Castelletti (Alternate)
		Job audit concerns.  APAC proposes a joint meeting.
CARE/CSAD – Jo Barnard new CARE chair.  Volunteers: (Bobbie Fults-Babbs, Kara Lawyer, Toni Langdon, Amber Pyle
Campus Senate – Kurt Piskin – No report

Campus Technology – Janice Marvel/ Jeff Sudduth – No report
	 
SURS – Janice Marvel – No report

SUCSAC – Jamie Voyles – 3 candidate interviews

UIEAC – Bobbie Fults-Babbs (President), Janice Marvel (SURSMAC), Jamie Voyles (SUSAC) – 
	Quarterly meeting – scheduled to meet with new UIUC President to discuss strategic plan, specific goals, budget, and areas of opportunity for growth.
  
Parking Appeals and Advisory Board – Amber Pyle and Joanne Hoagland    Alternates: Eric Needham & CJ Castelletti – No report

ROAD – Brian Moore & Kelly Walraven - No

Sustainability – CJ Castelletti – No report
 
Student Discipline – Caitlin Perry & Kara Lawyer – No report

Webmaster – Toni Langdon  - Very nice updates!
Fundraising – Bobbie Fults-Babbs, Denise Rothenbach, Janice Marvel, Kelly Walraven, & Joanne      
      Hoagland – Volunteers: CJ Castelletti, Eric Needham, Kara Lawyer  

Campus Planning and Budget – Jamie Voyles – No report
Professional Development – CJ Castelletti, Janice Marvel, Denise Rothenbach, Jo Barnard, Bobbie 
	Fults-Babbs  - No report
Community Awareness Committee – Jo Barnard (chair), Amber Pyle, Kelly Walraven, Kara Lawyer, Caitlin 
	Perry, Janice Marvel, Bobbie Fults-Babbs, CJ Castelletti  
- Volunteers needed for welcome
Motion to adjourn – 1st  Brian Moore     2nd – Jeff Sudduth
Meeting adjourned at 11:22 a.m. 
Minutes submitted by CJ Castelletti – CSAC Secretary