Civil Service Advisory Council MINUTES Thursday, March 6, 2014 10:00 a.m. – PAC Conference Room E Present: CJ Castelletti, Bobbie Fults, Darlene Harris-Kresse, Toni Langdon, Sandra Longen, Janice Marvel, Dawn Orlove, Tracy Rakes, Denise Rothenbach, Absent: Jo Barnard, Debbie Dove, Keith McMath, Kurt Piskin, Amber Pyle, and Patricia Young Guests: Laura Alexander and Ed Wojcicki Call to Order: 10:05 a.m. Approve Agenda for this meeting: Yes. Motion by Darlene, second by Denise. Motion carried. Approve Minutes from last meeting: Yes. Motion by Sandra, second by Janice. Motion carried. Announcements: None New Business: 1. Student Worker FWS. FWS money has been exhausted. Discussion was held about how this happens and the impact on departments. FWS can be exhausted either by the students worked to the allotted amount or the federal government cut the funds. FWS is allotted across the board, not to each student. Some departments may have to cut student hours or positions. 2. UI President Search. The coordinator for the President search is looking for input for profile of search committee members. There will be 2 names of civil service employees submitted from each campus and 1 person will be selected from those to serve on the search committee. Search is expected to being in April and is expected to take 8-9 months. 3. Vacant CSAC position. Ann Cole has stepped down from CSAC. The Executive Board voted to wait until the next election since there are only 3 months of her term remaining. Old Business: 1. SUCCSS/UIEAC Travel. The next meeting will be held in April at UIUC and the next big meeting will be held in Carbondale in October. State stature says the campus is supposed to pay for this, rather than the representative attending, but this has not been happening at UIS. Denise has had to pay out of pocket and is not getting reimbursed. Laura is going to talk to Maureen and find out what the other campuses do to reimburse their reps and to find out why this isn’t consistent across the 3 campuses. 2. SUCSAC Quarterly Meetings. The SUCSAC quarterly meetings are supposed to be held at different campuses each time. UIS has not hosted a quarterly meeting for 8 or 9 years now and as a campus we need to take our turn. There is no cost for the meeting room; costs include snacks/lunch and giveaways displaying the campus logo. These are 2 day meetings (usually Thursday 9:00-5:00 and Friday 9:00-12:00) with approximately 25 people attending. Laura will check with Maureen to find out how the other campuses pay to hold these meetings. If meeting will be held at UIS, CSAC will also ask the Chancellor’s office to help with the cost. 3. Fundraising. The CLAS Trivia Night is in April. Bobbie will attend to see how it operates in order to determine whether this is something CSAC wants to pursue. Bobbie, Denise, Janice, and Darlene volunteered to be members of the new Fundraising Committee. The CSC club is doing an I-pad raffle. Tickets sell for $10.00 each and they have already sold more tickets than what the I-pad cost. CSAC will look into doing something like this as well. Bobbie also asked CSAC members start reminding people that they can donate to the scholarship or CSAC gift account through payroll deduction. The minimum for payroll deduction is $2.50 per pay period. Chancellor’s Report – Ed Wojcicki 1. Smoking policy. The Chancellor received the report from the Smoke Free Task Force but has decided to hold off on any decision until we learn whether the Smoke Free bill (Senate Bill 2202) passes in the statehouse. If this bill passes in the state, it will ban smoking on all campuses. 2. Inclement weather announcements. Since there were a couple issues last winter, Ed asked for feedback for how announcements were handled this year. The feedback was all positive and the use of Facebook was really helpful. HR Report – Laura Alexander 1. SUCCSS audit. The final audit report has been received. UIS only had 21 positions come back misclassified, there were 39 during the last audit. (Of the 21, 3 are UA employees and 3 were on the last report so only 15 were new.) The full report should be available on the SUCCSS website. 2. Leadership Lived Workshops. The Leadership Lived workshops are scheduled. Discussions are taking place to determine whether these workshops will be made mandatory. Mercer will be conducting the workshops. 3. Pension Reform. Laura is working with the other campuses to create a supplemental plan and they are hoping to have options available by the end of summer. Treasurer’s Report – Denise Rothenbach Committee Reports: APAC – Jo Barnard – No report CARE/CSAD – Bobbie Fults -- No report Campus Senate – Kurt Piskin – No report Campus Technology – Janice Marvel 1. UIS now has an Adobe Creative Suite and Cloud license. Both will be installed during desktop refresh. 2. Brookens has the 3M Cloud app available to download books. 3. COLRS is working on an online proctoring program. SURS – Janice Marvel 1. There was an emergency meeting held in January. They have waived the once a year meeting rule. SUCSAC – Denise Rothenbach – No report UIEAC – Bobbie Fults (President), Janice Marvel (SURSMAC), Denise Rothenbach (SUSAC) – No report Parking Appeals and Advisory Board – Darlene Harris-Kresse & Debbie Dove – No report ROAD – Máire Foxx and Dianne Morse 1. The met on February 20th. They will meet twice a month. ROAD is hoping to arrange diversity training for faculty. Sustainability – CJ Castelletti – No report Student Discipline – Amber Pyle & Tracy Rakes – No report Webmaster – Toni Langdon – No report Fundraising – Bobbie Fults, Darlene Harris-Kresse, Denise Rothenbach, & Janice Marvel – No report Meeting adjourned at 11:29 a.m. Minutes submitted by Dawn Orlove – CSAC Secretary 1