Civil Service Advisory Council
MINUTES
Thursday, July 2, 2014
10:00 a.m. – PAC Conference Room E
Present:  Jo Barnard, CJ Castelletti, Bobbie Fults, Joanne Hoagland, Janice Marvel, Lindsay Meece, Eric Needham, Dawn Orlove, Kurt Piskin, Amber Pyle, Tracy Rakes, Denise Rothenbach, Jamie Voyles, Kelly Walraven

Absent:  Toni Langdon
Guests: 	Ed Wojcicki

Call to Order:  10:05 a.m.

Approve Agenda for this meeting:  Yes.  Motion by Tracy, second by Kurt.  Motion carried.
Approve Minutes from last meeting:  Yes.  Motion by CJ, second by Janice.  Motion carried.

Announcements:  
1. Welcome new members!!

New Business:  
1. Welcomed the new members and held group introductions
2. 2014-15 CSAC meetings will be held on the 1st Wednesday of the month at 10:00 a.m., location TBD.  The January meeting will be cancelled.
3. Overview of Constitution and Bylaws.  The bylaws will be edited to reflect no on campus voting for the elections; voting will continue to be online only.
4. Officer nominees:  President – Bobbie (nominated by Jamie; accepted); Vice President – Janice (nominated by Bobbie; accepted); Secretary – CJ (nominated by Janice; accepted); Treasurer – Denise (nominated by Tracy; accepted).  Nominations can be sent to Bobbie until the next meeting date.  Voting will take place during the August meeting.
5. Vacant committee seats were filled.  (See committee reports.)

Old Business:    
1. End of year spending.  We spent the remaining funds on giveaway items for fundraising and various other campus events.
2. EAC Meeting Hosting.  Representatives from every state university (a council of 20).  UIS is hosting the July quarterly meeting on July 16 & 17, 2014.  Chancellor will provide funding for the food during the meeting.  
3. CARE/CSAD.  CARE/CSAD is scheduled for September 24th.  There will be a committee meeting in approximately 2 weeks to begin preparation.  The committee consists of 5 CSAC members and last year’s CARE winner.  
4. Professional Development Fund.  This has been approved as a 1 year pilot by the Chancellor.  Chancellor will want a report from CSAC by June 30, 2015 with specific details how funds were distributed, interest level from civil service staff, etc.  There are still many things to get done but the goal is to announce to campus in August.  (If funds are still available, we will announce a 2nd round in January.)  A 5 person committee will determine recipients; the committee will be elected every year.  The campus announcement will include FAQ and a campus forum.  Ed will send the announcement when everything is finalized.

Chancellor’s Report – Ed Wojcicki 
1. Raises.  Raises were made available this year due to internal reallocations.
2. Leadership Lived polo shirts are still available.  You can pick them up at the Chancellor’s office.
3. Smoking ban passed and will begin July, 2015.  There will be campus conversations held as this gets closer.
4. There are 2 building in design phase.  The Public Safety Building could break ground next spring.  This will be located on University Drive across from TRAC.  The Student Union groundbreaking will be summer 2015 with a projected opening date in 2016.
5. New legal counsel.  Mark Henss has left UIS.  Rhonda Perry is our new legal.  Rhonda is coming from the UIUC campus.

HR Report – Laura Alexander 
1. Performance management (evaluations) are keeping HR very busy.
2. There are several job vacancies due to retirements. 

Treasurer’s Report – Denise Rothenbach – No report

Committee Reports:

APAC – Jo Barnard – No report

CARE/CSAD – Bobbie Fults  -- No report 
1. The new CARE committee will be: Bobbie (chair), Jamie, Jo, Janice, Tracy, and Denise
2. The new CSAD committee will be: Bobbie (chair), Lindsay, CJ, Jo, Eric, and Kelly

Campus Senate – Kurt Piskin – No report

Campus Technology – Janice Marvel – No report 

SURS – Janice Marvel – No report 

SUCSAC – Denise Rothenbach – No report

UIEAC – Bobbie Fults (President), Janice Marvel (SURSMAC), Denise Rothenbach (SUSAC) – No report
  
Parking Appeals and Advisory Board – Dawn Orlove & Tracy Rakes – No report

ROAD – Eric Needham & Kelly Walraven – No report 

Sustainability – CJ Castelletti – No report 

Student Discipline – Amber Pyle & Tracy Rakes – No report

Webmaster – Toni Langdon – No report

Fundraising – Bobbie Fults, Denise Rothenbach, Janice Marvel, Kelly Walraven, & Joanne Hoagland – No report

Campus Planning and Budget – Jamie Voyles – No report

Meeting adjourned at 12:00 p.m. 
Minutes submitted by Dawn Orlove – CSAC Secretary
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