Civil Service Advisory Council
MINUTES
Wednesday February 3, 2016
10:00 a.m. – PAC 4E
Present: Bobbie Fults-Babbs, Janice Marvel, Jamie Voyles, CJ Castelletti, Joanne Hoagland, Kelly Walraven, Jo Barnard, Brian Moore, Toni Langdon, Kara Lawyer, Caitlin Perry, Eric Needham, Amber Pyle

Absent:  Jeff Sudduth, Denise Rothenbach
Guests: 	Laura Alexander (HR)
	  Joan Sestak (sitting for Ryan Croke)  (Chancellor’s office)
	  Clayton Bellot 
I. Call to Order:  10:04 AM

       No additions to agenda.
II. Approve Agenda for this meeting:  Yes.  Motion by Jamie Voyles, second by Amber Pyle.    Motion carried.
III. Approve Revised Minutes from last meeting:  Yes.  Motion by Jamie Voyles, second by Kara Lawyer.   Motion carried.

IV. Announcements:  Janice Marvel has officially resigned from CSAC.  Kurt Piskin will fulfill her remaining term in accordance to by-laws.  Janice, thank you for your years of hard work and we will miss you.  
V. New Business:  
A. Clayton Bellot (Information Security Specialist) – Data Privacy Month
1. Create awareness to keep your data private.
2. Check out the data security blog.
3. ITS will be hosting a data security brown bag on March 1st.
4. Security events all month (February) check campus announcements for details.
B. Chancellor’s Provost Questionaire – CSAC response
1. Administrative experience
2. Ability for making tough decisions (strong fortitude).
3. Address budget allocation issues (and cuts).
4. Expand new program offerings.
5. Must be a UIS dean, a current administrative role, or full professor qualified.
C. Executive Board Meeting w/ Chancellor
1. Early retirement incentives?
2. 2nd round of professional development.
3. Student union progress and financials update.
4. SGA investigation into parking fees.
5. Temperature of the community toward UIS.
6. Food trucks on campus?
D. Professional Development Criteria Wording Revision
1. Define status in criteria for new employees.
2. Distinction between probationary new hire/promotion.
3. Vote occurred requiring 51% or more employment status.  Results (Yea’s were unanimous).

 	
VI. Old Business:  Fundraising Progress
VII. Chancellor’s Report – Joan Sestak (Director of Community Relations)
A. Budget – Student Jamie Anderson spoke in front of IL Legislature about the importance of MAP grants.  She performed admirably.
B. Tentative ground breaking for student union May 4. 
C. Enrollment up for both credit hours and on campus students.
D. Commencement is coming soon (very large numbers are expected to graduation).  Many faculty/staff volunteers are needed May 14, 4 p.m. at PCCC.

VIII.  HR Report – Laura Alexander 
A. Faculty negotiations are progressing slowly. 
B. International student enrollment is up, however, this is causing complications regarding mandatory health insurance.
C. Salary adjustment challenges for certain job titles.

IX.  Treasurer’s Report – Denise Rothenbach –None
X. Committee Reports:

A. APAC – Brian Moore – none
       
B. CARE/CSAD - none
C. Campus Senate – Kurt Piskin – none

D. Campus Technology – none
       
E. SURS – Janice Marvel – none

F. SUCSAC – Jamie Voyles – Very productive meeting.  Discussing hiring/firing procedures.

G. UIEAC – Bobbie Fults-Babbs (President), Janice Marvel (SURSMAC), Jamie Voyles (SUCSAC) – video conference  (technology cooperated)
 
H. Parking Appeals and Advisory Board – Amber Pyle and Joanne Hoagland    Alternates: Eric Needham & CJ Castelletti – Dec. meeting had many cases.

I. ROAD – Brian Moore & Kelly Walraven -  none

J. Sustainability – CJ Castelletti –
1. Campus garden established.
2. Earth week April 25-30.
3. SGA green fee is likely to approved. 

K. Student Discipline – Caitlin Perry & Kara Lawyer – No report

L. Webmaster – Toni Langdon – meeting regarding “great webpages” this month.


M. Fundraising  - none

N. Campus Planning and Budget – Jamie Voyles – Survey available to campus.
O. Professional Development – 
1. Will ask for 2nd round funding.
2. There will be a 2nd round regardless with the remaining funds from 1st round.
P. Employee Activities Resource – Amber leading with health and activity ideas.
 
***NOTE: University Calendar is the Master Calendar****
Motion to adjourn – 1st  Jamie Voyles     2nd – Eric Needham
Meeting adjourned at 11:29  a.m. 
Minutes submitted by CJ Castelletti – CSAC Secretary