Civil Service Advisory Council
MINUTES
Wednesday December 2, 2015
10:00 a.m. – PAC 4E
Present:  Kelly Walraven, Brian Moore, Toni Langdon, Kara Lawyer, Eric Needham, Jeff Sudduth, Joanne Hoagland, Caitlin Perry, Amber Pyle, Denise Rothenbach, Bobbie Fults-Babbs

Excused Absences: CJ Castelletti; Jo Barnard; Janice Marvel 

Guests: 	Laura Alexander (HR) & Jennifer Schaffer/HR
	  Ryan Croke  (Chancellor’s office)

I.  Call to Order:  10:07 AM

       No additions to agenda.
       
II.  Approve Agenda for this meeting:  Yes.  Motion by Jamie Voyles, second by Jeff Sudduth.   
       Motion carried.
III. Approve Minutes from last meeting after two changes noted.  Caitlyn is spelled wrong—should be Caitlin.  And there were changes in the Treasurer’s report, no more funds available until budgets are approved.  Yes.  Motion by Kelly Walraven, second by Jamie Voyles.        Motion carried.
IV. Announcements: SUCSS has new Director, Jeff Brownfield & has approved a new “Rules of 3” procedure which will become effective on January 1, 2016.  This was explained by Jennifer Schaefer of HR.  Handout given.  This will potentially give more applicants to be interviewed for a position---top three scores, not top three candidates.  She also explained the UIS process for getting jobs filled for CS.  
V.  New Business:
a. Professional Development Employment Specifications – will vote next meeting that employee must be at least 50% employee—Status employee.
b. APAC Holiday Party Cancelled due to budget not being passed as of yet-they did not get any Professional Development Funds either as of yet.
c. January CSAC meeting cancelled.
VI.   Old Business-none.

VII.  Chancellor’s report – Ryan Croke
a. Chancellor will be meeting with group and Gov. about impact of budget stalemate.  At this point looks not to be resolved soon.
b. Would like feedback on Veteran’s Day Ceremony.
c. Received a $1.5million gift for Union, bids for Union due in about a week. Ground breaking is expected in Spring 2016 and is expected to be finished beginning of 2017.  It does not rely upon state funding.
d. Construction of site on campus for new Lincoln statue—which will be life-size.  Private donations received for this endeavor.  
e. Holiday party is scheduled for 12/18/15.
f. Still working on places for security cameras on campus, if you have suggestions please forward to Ryan for the Chancellor. 
VIII.  Human Resources report – Laura Alexander
a. Background check drama continued… made some wording changes and will check each three years to see how doing to satisfy Urbana faculty.  UIS started this policy on 11/5/15. 
b. Faculty union active in information requests, informal negotiations.
c. APAC did survey in March 2015.  Working with Deanne Brown/ Natalie Taylor of process flow of time is takes to fill positions.  
d. Grievance Policy—Ombudsperson is Laurel Newman.
e. Changes is salary FSLA-Exempt coming in early 2016, right now cap is $50,400—lots to discuss review before this will be implemented.

IX.   Treasurer’s Report – Denise Rothenbach – all monies we have are spent until we receive the $250  yearly CSAD Funds—budget needs to be resolved.
X.    Committee Reports
 	
APAC – Kim Beeson Gonzales – APAC is looking to help with staff scholarship fundraising & she reported APAC is asking HR for information on the timeline of filling positions.
		
CARE/CSAD –  no reports.

Campus Senate – Kurt Piskin – No report

Campus Technology – Jeff Sudduth – Meet November 5 discussed Project Control System & Adaptive Learning Technology Grants by COLRS; Syllabus Repository system; Security email about videos that are available for review—not mandatory.  
	 
SURS – Janice Marvel – No report

SUCSAC – Jamie Voyles – January meeting in Urbana – HR Directors invited to meeting 
		                -  All IL universities have representatives

UIEAC – Bobbie Fults-Babbs (President), Janice Marvel (SURSMAC), Jamie Voyles (SUCSAC) – Meeting set for 12/11/15
  
Parking Appeals and Advisory Board – Amber Pyle and Joanne Hoagland    Alternates: Eric Needham & CJ Castelletti –  Meeting was held on 11/13/15 & next meeting set for 12/5/15.

ROAD – Brian Moore & Kelly Walraven – met in Oct/Nov – Special Attention for Students of Color discussed.  

Sustainability – CJ Castelletti – no report.
 
Student Discipline – Caitlin Perry & Kara Lawyer – nothing to report.

Webmaster – Toni Langdon  - attended Content Session—bring any changes you would like to next meeting.
Fundraising – Bobbie Fults-Babbs, Denise Rothenbach, Janice Marvel, Kelly Walraven, Joanne     Hoagland– Volunteers: CJ Castelletti, Eric Needham, Kara Lawyer  
Campus Planning and Budget – Jamie Voyles – Developing another survey.
Professional Development – CJ Castelletti, Janice Marvel, Denise Rothenbach, Jo Barnard, 
	Bobbie Fults-Babbs – Covered in beginning of meeting.
Community Awareness Committee – Jo Barnard (chair), Amber Pyle, Kelly Walraven, Kara 
	Lawyer, Caitlin Perry, Janice Marvel, Bobbie Fults-Babbs, CJ Castelletti  
-   Named EARS:  all inclusive, newsletters & health & life style challenges discussed.
Motion to adjourn – 1st  Jeff Sudduth     2nd – Jaime Voyles
Meeting adjourned at 11:56 a.m. 
Minutes submitted by Denise Rothenbach – CSAC Treasurer (why do I get the long meetings)