Civil Service Advisory Council MINUTES Thursday, April 3, 2014 10:00 a.m. – PAC Conference Room E Present: CJ Castelletti, Debbie Dove, Bobbie Fults, Darlene Harris-Kresse, Toni Langdon, Janice Marvel, Dawn Orlove, Tracy Rakes, and Patricia Young Absent: Jo Barnard, Sandra Longen, Keith McMath, Kurt Piskin, Amber Pyle, Denise Rothenbach Guests: Ed Wojcicki Call to Order: 10:07 a.m. Approve Agenda for this meeting: Yes. Motion by CJ, second by Patty. Motion carried. Approve Minutes from last meeting: Yes. Motion by Patty, second by Darlene. Motion carried. Announcements: 1. Debbie is retiring in May or June. Darlene and Sandy may also retire. New Business: 1. Retirees * The upcoming Retirement & Recognition Ceremony has created anger among several people who have recently decided to retire this year. They have been told by HR that they will not be acknowledged at the ceremony because the deadline to notify HR has passed. Why can’t those individuals be listed on a separate piece of paper that gets placed at each table during the ceremony? Ed will contact HR and find out why they are not willing to acknowledge these individuals. * We are speculating that there will be mass retirements at the end of the fiscal year. The concern is whether the vacated positions will be filled or whether we will be even more short-staffed than we currently are. Many civil service staff members have already taken on additional duties and doing the work of 2-3 positions. 2. Leadership Lived Workshops. Bobbie attended one of the workshops yesterday. The workshop lasted 1 hour 40 minutes and consisted of a presentation, a discussion of the 4 catagories of Leadership Lived, and how each persons position applies to each category. The workshops have been made mandatory for staff. Bobbie will send an email to the civil service staff to encourage attendance. Old Business: 1. UI President Search. Civil service names have been submitted to the search committee for their selection. 2. EAC Meeting Hosting. The Chancellor’s office funds the EAC meetings on the other campuses. CSAC has sent a memo to the Chancellor requesting funding. Denise would like UIS to host the July meeting. 3. Professional Development. Language has been added to the original proposal and the new proposal has been sent to the Chancellor’s office for a decision. Chancellor’s Report – Ed Wojcicki 1. Smoking policy. The statehouse is still voting whether to make all state university campuses smoke free. If the bill passes, the smoking ban will take effect July, 2015. 2. Campus police department will have a new officer beginning sometime in April. They are also hoping to hire another 1-2 officers very soon. HR Report – Laura Alexander – Out Treasurer’s Report – Denise Rothenbach – Out Committee Reports: APAC – Toni Langdon – No report CARE/CSAD – Bobbie Fults -- No report Campus Senate – Kurt Piskin – Out Campus Technology – Janice Marvel – No report SURS – Janice Marvel – No report SUCSAC – Denise Rothenbach – Out UIEAC – Bobbie Fults (President), Janice Marvel (SURSMAC), Denise Rothenbach (SUSAC) – No report Parking Appeals and Advisory Board – Darlene Harris-Kresse & Debbie Dove – No report ROAD – Máire Foxx and Dianne Morse – No report Sustainability – CJ Castelletti – No report Student Discipline – Amber Pyle & Tracy Rakes – No report Webmaster – Toni Langdon – No report Fundraising – Bobbie Fults, Darlene Harris-Kresse, Denise Rothenbach, & Janice Marvel – No report Meeting adjourned at 11:03 a.m. Minutes submitted by Dawn Orlove – CSAC Secretary 1