Move-In Guide

The Department of Residence Life strives to provide a seamless and pain-free move-in process for students and their families during Move-In time.

Residency requirement: All single freshmen and sophomore students under 21, not residing with parent(s) or legal guardian(s), and having earned fewer than 60 credit hours in two (2) full years after completing High School are required to live in UIS Housing.

Please be sure to review the following information to prepare for your arrival on-campus and view or download our Living on Campus Kickstart Presentation (PDF).


When Should I Arrive?

Getting to Campus

When You Arrive

  • Checking In
    • While cars are being unloaded, students checking in to their rooms should report to their designated buildings to check-in and receive their keys.  All students must present their i-Card and/or a photo identification when checking in.
      • The i-Card Center is located in the lower level of the Student Affairs Building Room 30 (#11 on the Campus Map) should you need to obtain your i-Card.
  • Parking & Staging (Fall Semester ONLY)
  • Inventories & Keys – At check-in, students will receive a Room Inventory and Keys for their spaces.
    • The Room Inventory is a standardized form that denotes the current state of the room. All students are required to complete an inventory of their space within 72 hours of checking in. Students will keep the pink copy of the inventory for their own records. They will be expected to return the white and yellow copy of the inventory to their respective Resident Director within the 72 hours deadline. After the 72 hours period residents may be held responsible for any discrepancies during check-out.
    • In the Residence Halls, students will typically receive a room key and a mailbox key.  In the Apartments and Townhouses, residents receive a third key that opens the front door of their unit.
    • Residents are responsible for their keys at all times, and may be asked to produce these keys by Residence Life Staff at any time.

Loft Kits

What is a Loft Kit? Loft Kits are extra bed parts which allow you to raise your bed several feet for additional floor space underneath. Once a Loft Kit is placed in your room, it must stay there for the remainder of the year.

If you are interested in having a Loft Kit placed in your room (Lincoln or Founders Residence Halls ONLY), please fill out this form.  Once you fill out the form, our staff will deliver the Loft Kit to your room so that it will be there prior to Move In Day. YOU will be responsible for assembling the bed parts and putting the Loft Kit in place. To have your Loft Kit in place before Move In Day (8/20/19), you will need to complete this form by Friday, August 9th, 2019. While you can still complete the form after that date (while supplies last), we cannot guarantee that you will have it prior to Move In Day.

Please Note: Loft Kits are available while supplies last, so this will be on a first-come, first-serve basis and we cannot guarantee the availability of a Loft Kit. We encourage you to sign up early. In addition, Loft Kits will be placed prior to Move In Day, August 20th, 2019; however, if you been approved as an Early Arrival, we cannot guarantee that the Loft Kit will be in place before you arrive on campus.


People You’ll Meet – Residence Life Staff

  • Desk Assistants – student staff members who serve as security monitors, customer service assistants, and reception staff at each Residence Hall and Homer Butler Commons Reception Desks.
  • Resident Assistants – full-time students who serve as community builders, first responders, role models, mediators, and so much more! These staff members reside in the same area/floor that you do, and work to foster a safe and secure living & learning environment.
  • Resident Directors – full-time professional, live-in Academic Professional staff members that provide day-to-day administration, management, and staff supervision of the RA staff and Desk Assistant
    • East Campus Apartments – 217.206.6190
    • Founders Residence Hall – 217.206.8474
    • Lincoln Residence Hall – 217.206.6200
    • West Campus Townhouses – 217.206.6190

Reassignment Requests (Room Changes)

  • In order to adequately prepare for the semester, a freeze is in effect for all reassignment/room change requests until the third Monday after the first day of classes.  No room reassignment requests will be honored until this freeze ends.
  • Reassignment requests are based on occupancy and spaces that are available at the time of request, and are subject to approval.  Reassignment requests based on conflict typically will not be approved until the formal mediation process has been followed.
    • This process requires drafting of a Roommate Agreement, and reviewing of this agreement at subsequent mediation meetings if necessary.
    • All parties are expected to be engaged and active participants in this conflict mediation process.
  • Reassignment Request Form – this is a Google Form, so please be logged into your UIS Google Account

Meal Plan:

  • First Year Students who live in the Residence Halls AND Second Year (Sophomore) returning students are required to purchase a full meal plan (Signature, Gold, or Silver Plan) regardless of housing assignment (including townhouses and/or apartments) as offered through Dining Services.
  • Non-Second Year Students who live in the townhouses and apartments may choose any plan including the smallest option designed with your needs in mind.
    • “Bronze Plan” is the most popular for our Juniors, Seniors, and Graduate Students and is designed for students who have a kitchen.

Submit a Work Order:

Work Order Button 1-01
Link to submit maintenance and repair based work orders
Work Order Button 2
Link to submit internet and cable TV related work orders