The Department of Residence Life strives to provide a seamless and pain-free move-in process for students and their families during Move-In time.
Residency requirement: All single freshmen and sophomore students under 21, not residing with parent(s) or legal guardian(s), and having earned fewer than 60 credit hours in two (2) full years after completing High School are required to live in UIS Housing.
Please be sure to review the following information to prepare for your arrival on-campus and view or download our Living on Campus Kickstart Presentation 2020 (PDF).
When Should I Arrive?
- Fall Semester Check-in Schedule
- Spring Semester Check-in Schedule
- Summer Semester Check-in Schedule
- Approved Early Arrivals:
- Those individuals who have received notification that they have been approved to arrive early will be notified directly by the department when and where to report to check-in on their approved check-in day.
Getting to Campus
- Driving Directions to the University of Illinois Springfield
When You Arrive
- Checking In
- Lincoln and Founders Residence Halls will be open for Move In from Monday, Aug. 17 to Thursday, Aug. 20. Check-in timeslots will be offered between 8 a.m. and 3 p.m.
- East Campus Apartments and West Campus Townhouses will be open for Move In from Monday, Aug. 17 to Friday, August 21. Check in timeslots will be offered between 8 a.m. and 3 p.m.
- ALL students are expected to pre-register for a Move In timeslot to allow for a move-in experience that reduces congestion and supports physical distancing for students and their move-in helpers.
- You will receive your room key, parking permit, and other essential move-in resources at a one-stop-shop check-in experience, which will be located indoors at The Recreation and Athletic Center (TRAC).
- Parking & Staging (Fall Semester ONLY)
- All students will be asked to report to the TRAC parking lot (Lot I) during their designated timeslot. Students and their helpers will be asked to park their vehicle and enter the south side (main entrance) of TRAC to proceed to our check-in station (staff will be on hand to provide direction).
- All students and their helpers will be screened for COVID-19 symptoms and have their temperature checked. All students will be tested for COVID-19 via a non-invasive saliva collection test. Students will not receive their keys and move in materials until they have completed the screening and testing process. Once keys are received, students can proceed back to their vehicle.
- Residence Hall Parking
- For students living in one of our Residence Halls (Lincoln or Founders), parking in front of the halls is very limited and only 6 cars will be allowed to park and unload at a time. For students wanting to take advantage of our curbside unloading zones, they will need to get in a holding line, which will be located in the north section of the TRAC parking lot (Lot I). Staff will be on hand to direct traffic.
- Students who do not wish to wait for an opening in the curbside unloading zones are welcome to proceed to a long-term residential parking lot and walk their belongings into the building over multiple trips.
- Apartment and Townhouse parking
- Students living in one of our Apartments or Townhouses can proceed directly to the long-term residential parking lot nearest their building and unload from there. There is no need for them to wait in an additional line after completing the check in process.
- Inventories & Keys – At check-in, students will receive their Keys and instructions on how to complete a Room Inventory.
- The Room Inventory is a standardized form that denotes the current state of the room. All students are required to complete an inventory of their space within 72 hours after checking in. These forms are fillable PDFs that will be emailed to students with the expectation they complete it within 72 hours after checking in. After the 72 hours period residents may be held responsible for any discrepancies during check-out.
- In the Residence Halls, students will typically receive a room key and a mailbox key. In the Apartments and Townhouses, residents receive a third key that opens the front door of their unit.
- Residents are responsible for their keys at all times, and may be asked to produce these keys by Residence Life Staff at any time.
Move In Rules and Regulations – New Due to COVID-19
The Department of Residence Life and UIS seeks to promote a comprehensive and safe learning and living environment for its students. Several changes will be noticed during Fall Move In as UIS implements important new practices and guidelines:
- Students must sign up for a check-in timeslot in advance. This allows us to safely limit the number of people in our buildings so as to comply with CDC recommended physical distancing and occupancy standards.
- Students who arrive outside of their timeslot will be asked to return during the next available timeslot and will be required to find any necessary accommodations at their own expense.
- There will NOT be large groups of volunteers to assist with Move In this year. Students are allowed to bring up to two (2) friends or family members with them to help move in their belongings. All helpers must be 18 and older and must be free of any COVID-19 symptoms.
- All students and helpers will be screened for COVID-19 symptoms and undergo temperature checks upon arrival. Students will be tested for COVID-19 via a non-invasive saliva collection test prior to receiving keys to their room.
- Face coverings that cover the nose and mouth are required while on campus when a 6-foot physical distance from others is not possible and in common areas. Upon arrival, students will be issued a reusable cloth mask along with two disposable masks for their helpers. Please wear your face covering while inside all spaces on campus; you may remove your face covering in your bedroom.
- Helpers will be asked to depart campus after three hours. No guests will be allowed to stay in the residence halls for an overnight period.
- Moving carts will be available on a limited basis to assist with moving belongings into the halls. Residence Life staff will be sanitizing the carts often, but students are encouraged to disinfect before each use (sanitization stations will be available in the lobby of each hall).
- Elevator use is limited to 1 resident and their helper(s) at a time. Face coverings should be worn.
- Violation of these rules and/or behaving in a way that may endanger the safety of others will be taken seriously. Students will be held responsible via the student conduct system and helpers will be asked to leave.
What is a Loft Kit? Loft Kits are extra bed parts which allow you to raise your bed several feet for additional floor space underneath. Once a Loft Kit is placed in your room, it must stay there for the remainder of the year.
If you are interested in having a Loft Kit placed in your room (Lincoln or Founders Residence Halls ONLY), please fill out this form. Once you fill out the form, our staff will deliver the Loft Kit to your room so that it will be there prior to Move In Day. YOU will be responsible for assembling the bed parts and putting the Loft Kit in place. To have your Loft Kit in place before Move In Day (8/17/20), you will need to complete this form by Friday, August 7, 2020. While you can still complete the form after that date (while supplies last), we cannot guarantee that you will have it prior to Move In Day.
Please Note: Loft Kits are available while supplies last, so this will be on a first-come, first-serve basis and we cannot guarantee the availability of a Loft Kit. We encourage you to sign up early. In addition, Loft Kits will be placed prior to Move In Day, August 17, 2020; however, if you have been approved as an Early Arrival, we cannot guarantee that the Loft Kit will be in place before you arrive on campus.
- Loft Kit Request Form – this is a Google Form, so please be logged into your UIS Google Account
People You’ll Meet – Residence Life Staff
- Desk Assistants – student staff members who serve as security monitors, customer service assistants, and reception staff at each Residence Hall and Homer Butler Commons Reception Desks.
- Resident Assistants – full-time students who serve as community builders, first responders, role models, mediators, and so much more! These staff members reside in the same area/floor that you do, and work to foster a safe and secure living & learning environment.
- Resident Directors – full-time professional, live-in Academic Professional staff members that provide day-to-day administration, management, and staff supervision of the RA staff and Desk Assistant
Reassignment Requests (Room Changes)
- In order to adequately prepare for the semester, a freeze is in effect for all reassignment/room change requests until the third Monday after the first day of classes. No room reassignment requests will be honored until this freeze ends.
- Reassignment requests are based on occupancy and spaces that are available at the time of request, and are subject to approval. Reassignment requests based on conflict typically will not be approved until the formal mediation process has been followed.
- Reassignment Request Form – this is a Google Form, so please be logged into your UIS Google Account
- First Year Students who live in the Residence Halls AND Second Year (Sophomore) returning students are required to purchase a full meal plan (Signature, Gold, or Silver Plan) regardless of housing assignment (including townhouses and/or apartments) as offered through Dining Services.
- Non-Second Year Students who live in the townhouses and apartments may choose any plan including the smallest option designed with your needs in mind.
- “Bronze Plan” is the most popular for our Juniors, Seniors, and Graduate Students and is designed for students who have a kitchen.