Damage Charge List

Throughout the year, and during check-out, some common charges apply for issues that arise that are not considered normal wear and tear, or for those times when those vacating fail to maintain and/or clean the space prior to vacating.

The charge list is updated yearly.

Current Damage/ Cleaning Charge List for Academic Year 2017-2018 (pdf)


Information Regarding Damages & Charges:

When a resident checks in to campus housing, the R.A. will complete an inventory check-in form for the living space. Each resident is responsible for making sure that all damages and deficiencies are noted on this form. When the resident checks out of campus housing, all damages and deficiencies not listed on the inventory check-in form will be charged to the resident(s) of the living unit. If we must paint, fix, repair or replace our property because of a resident’s negligence or intention, then we will charge that resident for our time, materials and labor to bring our property back to good condition. The University pays for damages that occur through normal wear and tear; you are charged for any additional damages.  Financial assessments for replacement or repair of items damaged are based on repair and replacement costs (including labor costs) plus administrative fees. Residents may forfeit deposits and incur additional charges based on damages incurred through their contract period.  Maintenance and repairs will be completed based on the Housing schedule and occupancy of the apartment, this may occur at a future time when deferred maintenance can be completed.

Residents are asked to help preserve their buildings by reporting incidents of damage or vandalism to their R.A. In all cases, housing staff members will work to identify the responsible party. Any damages to your personal space will result in you being financial responsible for those damages unless there is a known party. In the case of loss or damage to a common area of the building (defined as being an area not assigned to an individual), the cost of repair and/or replacement may be assessed to each resident (divided among all in the area).  Resident Directors investigate vandalism situations and, if unable to determine the individuals responsible, decide whether the charges should be assessed to the individuals living on a particular wing, floor, building or the community.

Damage Summary:

After a student has moved out of their assigned unit, a damage summary is sent to the student’s UIS email account via their Resident Director. The summary includes information about the student’s checkout, including type of checkout, list of damages and charges (if applicable), information relating to the appeal process, deposit processing, etc. If a student has not received a damage summary within 10 business days after their checkout, they are to contact their designated Resident Director.

Damage Summary Example