End of Semester Check-Out

The Department of Residence Life provides the following information to allow all residents to plan appropriately for departing on-campus residences.

This information is updated three times per year for check-outs that occur in May (those students without Summer Contracts),  July (Summer departing students), and December (only those students NOT returning for Spring Semester).


Spring 2017 Department of Residence Life

Closing Information

University Housing officially closes at 12 pm on Sunday, May 14, 2017 for Spring Residents who do not have a Summer Housing Contract.  Your Housing Contract officially ends at the time of closing.

Residents checking out of their spring space are encouraged to complete an Express check-out, however, Traditional check-outs will be available upon request.

  • Residence Halls officially close Saturday, May 13, 2017 at 12pm:
    • Traditional check-outs will be available between 10 am-8:45pm beginning Saturday, May 6, 2017 through Friday, May 12, 2017.
    • Saturday, May 13, 2017 traditional check-outs will be available from 8am-11:45am.
  • Apartments/Townhouses officially close Sunday, May 14, 2017 at 12pm:
    • Traditional check-outs will be available between 10am-8:30pm beginning Saturday, May 6, 2017 through Saturday, May 13, 2017.
    • Sunday, May 14, 2017 traditional check-outs will be available from 8am-11:30am.

For instructions on how to schedule a check-out, click on the following link:

How to Schedule a Checkout Walkthrough

To Schedule a Traditional or Express Check-Out for Spring 2017 Closing, click the button below:


Traditional Check-out

Traditional Check-out allows you to discuss discrepancies with staff during the room inspection. Notations regarding damage or missing items will be listed on the inventory and charges will be assessed upon a final walk-through.  The student checking out will sign their inventory with the Resident Assistant acknowledging the student was present for a Traditional Check-out.  With Traditional Check-out, you must sign up for a check-out appointment at least 24 hours in advance of your planned departure.

Students must schedule a check-out appointment at least 24 hours in advance. You are strongly encouraged to schedule a check-out appointment with your community Resident Assistant, but you are able to schedule an appointment with any Resident Assistant on your side of campus if a specific time is not available with your designated RA.


2016 – 2017 Damage Charge List


Express Check-out

Express Check-out allows residents to check-out without signing up for an appointment with an RA.  You must have your room clean and clear of personal belongings and return your room/apt/mail key(s) for your records to be properly cleared.

Residents must indicate when they plan to depart via an express check-out via the online appointment system at the links located above.

Express Check-Out is the only available option for residents that need to depart outside of established check-out hours, or when staff is unavailable.  Express check-out envelopes can be picked up from and returned to Homer Butler Commons (HCOM) during business hours or in the designated drop box at the entrance of HCOM.

Express Check-out allows residents to check-out without signing up for an appointment with their RA. You must have your room clean and clear of personal belongings and return your room/apt/mail key(s) for your records to be properly cleared. A note of caution—with ease and convenience comes the responsibility of making sure the room is absolutely clean to ensure proper check-out.

By choosing Express Check-out, you understand and agree that you are waiving your opportunity to be present at the time the room will be checked and inspected for damages. Furthermore, you are deemed to agree with subsequent housing staff condition assessment and any resulting charges which may be assessed in your absence during later inspection.  You agree to pay or share costs as billed with your roommate(s) and/or suitemates for assessed damages, cleaning charges, and/or missing furniture within the unit.


Damage Charges List


Damage Summary:

After a student has moved out of their assigned unit, a damage summary is sent to the student’s UIS email account via their Resident Director. The summary includes information about the student’s checkout, including type of checkout, list of damages and charges (if applicable), information relating to the appeal process, deposit processing, etc. If a student has not received a damage summary within 10 business days after their checkout, they are to contact their designated Resident Director.


Damage Summary Example


Packing and Cleaning Tips

When you check-out of your room, it should be returned to the way you found it at the beginning of the year.  Residence Hall students must turn in loft kits by the last day of classes (prior to the beginning of Finals Week). The RA will be checking to make sure your space is clean and identify any damages.  The Resident Director (RD) and/or Maintenance Staff will assess all cleaning and damages for appropriate charges.  Resident Assistants are NOT able to evaluate items for charges. Residents should plan with roommate(s) who is responsible for what cleaning and/or common area damage charges prior to departing. Here are some helpful hints to make the process easier (and to help you avoid check-out charges).

  • Start early: Begin taking or sending items home that you will not need for the rest of the year.
  • Boxes: Find boxes to pack your belongings to make the move easier and faster.
  • Trash: Trash should be thrown away in the trash room/dumpster. Charges will be assessed for trash left behind.
  • Personal Items: Any personal items left behind will be stored for up to 10 days.  Charges will be assessed per the damage charges list posted on the Department of Residence Life Website.
  • Donations: Consider donating your unwanted, usable items to Goodwill.
  • Sink and/or bathroom: All bathrooms should be clean at the time of checkout. Remove all shower curtains and rings. Use non-abrasive cleaners such as Soft-Scrub or 409. Do not use abrasive cleaners such as Comet or Ajax on your sink/shower.
  • Mail Forwarding: Please change your mail forwarding address with USPS as part of the check-out process.  First-class mail will be forwarded to the address specified for 30 days. All other mail (including magazines and newspapers) will be returned to the Post Office. You need to contact newspaper and magazine publishers to get your subscriptions sent to your new address.  Address changes can be done via cards available at all Residential Service Desks, or online via the USPS website.

Parking While Moving Out

  • No parking is permitted on sidewalks, grass, or near any dumpsters/roll-a-ways on campus.
  • Residents at LRH are encouraged to park perpendicular to the building (the “wrong way” from the normal school year) to allow for more cars.
  • When moving out of any area, please limit your time to a maximum of 20 minutes to load your vehicle.

FAQs

Q: Are there any exceptions for students who need to stay past May 14?

A: Current housing residents must obtain approval from their respective Residence Director to remain in housing past the above mentioned closing dates and times.  Failure to obtain approval will result in a $50 improper check-out/failure to comply charge, plus an additional $30/day (those who remain for 3 additional days or more will be charged the weekly summer rate $185).

Q: How do I avoid check-out charges?

A: Here are some handy tips to avoid any check-out charges.

  1. Don’t be late: Being late for your check-out appointment will result in a $50 improper check-out charge. Failure to check-out by noon on Sunday, May 14, 2017 will result in a $50 improper check-out/failure to comply charge.
  2. Clean it up: Have your room clean and free of all trash and belongings. Remove tape and stickers, dust surfaces, empty your trash cans, clean your sink or bathroom, etc. Failure to leave your room clean (as you found it when you moved in) will result in cleaning charges ranging from $30 to $125+.
  3. Turn in your key(s): Turn in your key(s) at the time of check-out to avoid a $125 (per key, $75 for mailbox key) lost key charge.

 

Q: How can I avoid paying for damages caused by my roommate?

A: To ensure that this doesn’t happen, you will need to communicate with your roommate(s) in advance to divide check-out and cleaning responsibilities equitably.  Sign up for a Traditional Check-out appointment accordingly. During check-out, you will need to discuss any damage concerns with the Resident Assistant. Additionally, all residents are encouraged to establish set responsibilities for cleaning of common areas so that during the appeals process, roommates are able to fully establish who was responsible for what if a discrepancy arises.

 

Q: How do you determine if there is a charge in my room?

A: Staff rely on the room condition inventory that you completed during check-in for assessing damages and charges at check-out. Students were given 24 hours after check-in to notify of any additional damage.   Resident Assistants report the condition of the room during check-out and charges, if any, are determined by the Residence Directors or Maintenance Staff after final walk-throughs. Please keep in mind that Resident Assistants simply assess the status of the room at check-out, but are not the final decision makers regarding whether charges are assessed. Again, that administrative responsibility and function belongs to the Residence Director and/or Maintenance Staff.