UIS Institutional Review Board

UIS is a member of the SMART IRB

The UIS Institutional Review Board (IRB) invites UIS faculty, students, and staff interested in conducting research involving humans or using their data or biospecimens to review this site. The UIS IRB strives to help you make sure your research complies with applicable regulations, relevant ethical standards, and any legal and institutional requirements. Review the UIS Institutional Review Board Policies for answers to additional questions.

The use of human subjects in research is extremely important to the development of new knowledge in many areas. However, careful attention must be given to questions of ethics and human dignity whenever human subjects participate in research. All research involving human subjects must be formally reviewed and approved before any data are collected or human subjects are contacted.


Policy

The UIS IRB is authorized by a Federal-wide Assurance for the Protection of Human Subjects, #FWA00013968, through 12/13/2021.  UIS participates in the SMART IRB. Our Human Research Protections Policy is available on our Policy page.


IRB Application

Research involves a ‘systematic investigation’ which generally refers to a methodical approach designed to answer a hypothesis and/or research question with a plan to systematically collect and analyze data. Formal IRB review requires the PI to include a Protocol describing the research design and methodological approach to the proposed activity. The revised IRB Human Subjects Study Application (PDF) includes a Protocol section asking for research details including, but not limited to:

  • what the researchers want to do,
  • why the research is necessary,
  • who is in the target recruitment population and how will they be contacted,
  • how the project will be completed, including methods for data collection, management, and analysis, and
  • where results will be disseminated; e.g., publication, presentation, data sharing, etc.

The following e-presentation provides the basics for preparing a successful human subjects research application for UIS IRB review: IRB Application Video


Is your project ‘Human Subjects Research’?

The Human Subjects Review Officer (HSRO) or designee will make the determination of whether or not your project meets the federal definition of ‘human subjects research’. Review the webpage, About Research and Human Subjects,  for further clarification on the definition of human subjects research.


Required Training

All investigators involved with the collection and/or analysis of human subjects research must complete training before the project can begin.  The training is free for members of the UIS community and can be completed online, following the instructions on our Required Training page.


Students and Research

Go to UIS Classroom Projects and IRB Review for additional information on IRB review for student research including course projects, capstone projects, master’s theses, and independent student research. Contact the HSRO for official IRB determination.


Types of Applications

Human Subject Research Applications should be submitted to Mail Stop PAC 525, Attention: Office of Research & Sponsored Programs or ora@uis.edu. The level of IRB review required for each application (exempt, expedited, or full board review) will be determined by the UIS Human Subjects Review Officer.

Exempt

Review the OHRP Decision Charts to assess if your study might meet one of the eight Exempt criteria.  If it does, submit only the following items from Forms, Templates, and Checklists. The IRB will contact you if more information is required for review.

  • a signed, completed IRB Application Form with the appropriate exemption checked in Section 12,
  • an informed consent document OR Waiver or Alteration of Informed Consent Form, as applicable, and
  • data collection points; e.g., questionnaire, personally identifiable information, etc.

Collaborative researchinternational research, and research involving vulnerable populations require extra information.


Forms, Templates, and Checklists

Be sure to use the CURRENT forms, templates, and checklists.

Please use the Informed Consent Template. Unless a waiver is requested, subjects must be informed before they can consent to participate in the research.

Please plan for 2-4 weeks for HSRO review, and 4-6 weeks for full board review.

Check the status of your IRB application review in the IRB Application Status Board spreadsheet (UIS community only).


Deadlines

Please be advised that we accept applications on a rolling basis, but the deadline date for application submissions that may require full Board approval is two weeks prior to the scheduled IRB monthly meeting.

The Fall 2021 meeting schedule and application submission deadlines are below  All meetings will be held on Zoom.

 Fall 2021 Meeting Dates* Time Application Deadline for Full Board Review 
 September 7 10:15 – 11:00 AM August 24
October 5 10:15 – 11:00 AM September 21
November 2 10:15 – 11:00 AM October 19

* Summer IRB Meetings can be scheduled.


Changes to the UIS IRB 2018 (PDF)

In response to the newly revised federal Common Rule, the UIS policies and procedures on Human Research Protection changed.  These PowerPoint slides provide an overview of those changes.

New EU General Data Protection Regulations may apply to your research. Please consult the University of Illinois system supplemental privacy notice for more information. This article describes the GDPR implications for secondary research, such as public clinical trial data.


External IRB Resources

Office for Human Research Protections

Belmont Report

Declaration of Helsinki

Chastain, G., & Landrum, R.E. (1999). Protecting Human Subjects.  Washington, DC:  American Psychological Association.

Sales, B.D., & Folkman, S.  (2000).  Ethics in Research with Human Participants. Washington, DC:  American Psychological Association.


 Resources

IRB Did You Know…?

  • how to conduct remote human subjects research – Due to the COVID-19 pandemic, researchers need to limit their face-to-face interactions. The UIS IRB has developed guidelines for using technology for human subjects research. Online Surveys UIS subscribes to Qualtrics, a powerful tool for conducting online surveys. ITS has instructions for how to use Qualtrics. Read our blog for how to conduct an online […]
  • how the UIS IRB reviews protocols – The UIS IRB has developed procedures and handouts to assist faculty in incorporating human subjects research into their class assignments. Part of the training materials for students includes a new video, “Introduction to the UIS IRB,” which gives an overview of how the UIS IRB reviews protocols. The video is also appropriate for any investigator […]

For additional explanation and instructions please view the Introduction to the IRB Presentation (PDF).  Further training materials are available in the IRB section of the Resources page.

Please contact us with your questions about the application process or the definitions of human subjects research: ora@uis.edu 217-206-7409.


IRB Members

Chair, Human Subjects Review Officer

Lucía Vazquez, PhD

Associate Vice Chancellor for Research and Innovation
MS PAC 525
University of Illinois at Springfield
217-206-8112

lvaz1@uis.edu

Staff to the Board (Indefinite)

Susan Ryherd (ex officio)
Director of Research Administration
MS PAC 525
University of Illinois at Springfield
217-206-7409
ora@uis.edu

Nick Dabbs (Staff)
Program Coordinator

MS PAC 525
University of Illinois at Springfield
217-206-8578
ora@uis.edu


Faculty Members

John Barker (expires 12/31/2021)
Associate Professor, Philosophy
MS UHB 4037
University of Illinois at Springfield
217-206-8244

Elizabeth Ribarsky (expires 12/31/2022)
Associate Professor, Communication
MS UHB 3010
University of Illinois at Springfield
217-206-8416

Tih-Fen Ting (expires 12/31/2021)
Associate Professor, Environmental Studies
MS PAC 309
University of Illinois Springfield
217-206-7876

John Transue (expires 12/31/2021)
Associate Professor, Political Science
MS PAC 451
University of Illinois at Springfield
217-206-8383

Frances Shen (expires 12/31/2022)
Associate Professor, Psychology
MS UHB 3144
University of Illinois at Springfield
217-206-7270

Alternate Members

Beverly Bunch (expires 12/31/2021)
Professor, Public Administration
MS PAC 420
University of Illinois at Springfield
217-206-6080

Brandon Derman (expires 12/31/2021)
Assistant Professor, Environmental Studies
MS PAC 309
University of Illinois at Springfield
217-206-8581

Tiffany Nielson (expires 03/31/2023)
Assistant Professor, Human Development Counseling
MS BRK 358
University of Illinois at Springfield
217-206-8521


Community Representative (Term)

 Amy Rasing  (expires 12/31/2023)

The UIS Institutional Review Board (IRB) invites UIS faculty, students, and staff interested in conducting research involving humans or using their data or biospecimens to review this site. The UIS IRB strives to help you make sure your research complies with applicable regulations, relevant ethical standards, and any legal and institutional requirements. Review the UIS Institutional Review Board Policies for answers to additional questions.

The use of human subjects in research is extremely important to the development of new knowledge in many areas. However, careful attention must be given to questions of ethics and human dignity whenever human subjects participate in research. All research involving human subjects must be formally reviewed and approved before any data are collected or human subjects are contacted.


Research Protocol

Research involves a ‘systematic investigation’ which generally refers to a methodical approach designed to answer a hypothesis and/or research question with a plan to systematically collect and analyze data. Formal IRB review requires the PI to include a Protocol describing the research design and methodological approach to the proposed activity. The revised IRB Human Subjects Application includes a Protocol section asking for research details including, but not limited to:

  • what the researchers want to do,
  • why the research is necessary,
  • who is in the target recruitment population and how will they be contacted,
  • how the project will be completed, including methods for data collection, management, and analysis, and
  • where results will be disseminated; e.g., publication, presentation, data sharing, etc.

Is your project ‘Human Subjects Research’?

The Human Subjects Review Officer (HSRO) or designee will make the determination of whether or not your project meets the federal definition of ‘human subjects research’. Review the webpage, About Research and Human Subjects, for further clarification on the definition of human subjects research.

Go to UIS Classroom Projects and IRB Review for additional information on IRB review for student research including course projects, capstone projects, master’s theses, and independent student research. Contact the HSRO for official IRB determination.


Required Training

All investigators involved with the collection and/or analysis of human subjects research must complete training before the project can begin.  The training is free for members of the UIS community and can be completed online, following the instructions on our Required Training page.


Types of Applications

Human Subject Research Applications should be submitted to Mail Stop PAC 525, Attention: Office of Research & Sponsored Programs or ora@uis.edu. The level of IRB review required for each application (exempt, expedited, or full board review) will be determined by the UIS Human Subjects Review Officer.

Exempt

Review the OHRP Decision Charts to assess if your study might meet one of the eight Exempt criteria.  If it does, submit only the following items from Forms, Templates, and Checklists. The IRB will contact you if more information is required for review.

  • a signed, completed IRB Application Form with the appropriate exemption checked in Section 12,
  • an informed consent document OR Waiver or Alteration of Informed Consent Form, as applicable, and
  • data collection points; e.g., questionnaire, personally identifiable information, etc.

Collaborative researchinternational research, and research involving vulnerable populations require extra information.


Forms, Templates, and Checklists

Be sure to use the CURRENT forms, templates, and checklists.

Please use the Informed Consent Template. Unless a waiver is requested, subjects must be informed before they can consent to participate in the research.

Please plan for 2-4 weeks for HSRO review, and 4-6 weeks for full board review.

Check the status of your IRB application review in the IRB Application Status Board spreadsheet (UIS community only).


Deadlines

Please be advised that we accept applications on a rolling basis, but the deadline date for application submissions that may require full Board approval is two weeks prior to the scheduled IRB monthly meeting.

The Fall 2021 meeting schedule and application submission deadlines will be set at the beginning of the Fall semester.  All meetings will be held on Zoom.

 Fall 2021 Meeting Dates* Time Application Deadline for Full Board Review 
 September 7 10:15 – 11:00 AM TBD
October 5
10:15 – 11:00 AM
10:15 – 11:00 AM TBD

 

* Summer IRB Meetings can be scheduled.


Human Subjects Research

The following e-presentation provides the basics for preparing a successful human subjects research application for UIS IRB review:

  • [under construction]

In response to the newly revised federal Common Rule, the UIS policies and procedures on Human Research Protection are changing.  These PowerPoint slides on the overview of those changes are for the UIS Faculty Development Workshop held on Oct. 22, 2018.

YouTube lecture

New EU General Data Protection Regulations may apply to your research. Please consult the University of Illinois system supplemental privacy notice for more information. This article describes the GDPR implications for secondary research, such as public clinical trial data.


External IRB Resources

Office for Human Research Protections

Belmont Report

Declaration of Helsinki

Chastain, G., & Landrum, R.E. (1999). Protecting Human Subjects.  Washington, DC:  American Psychological Association.

Sales, B.D., & Folkman, S.  (2000).  Ethics in Research with Human Participants. Washington, DC:  American Psychological Association.


 

Resources

IRB Did You Know…?

  • how to conduct remote human subjects researchDue to the COVID-19 pandemic, researchers need to limit their face-to-face interactions. The UIS IRB has developed guidelines for using technology for human subjects research. Online Surveys UIS subscribes to Qualtrics, a powerful tool for conducting online surveys. ITS has instructions for how to use Qualtrics. Read our blog for how to conduct an online […]
  • how the UIS IRB reviews protocolsThe UIS IRB has developed procedures and handouts to assist faculty in incorporating human subjects research into their class assignments. Part of the training materials for students includes a new video, “Introduction to the UIS IRB,” which gives an overview of how the UIS IRB reviews protocols. The video is also appropriate for any investigator […]

For additional explanation and instructions please view the Introduction to the IRB Presentation (PDF).  Further training materials are available in the IRB section of the Resources page. Note that the new EU General Data Protection Regulation may apply to your research.  Please consult the University of Illinois system GDPR Information page, which contains a section for Researchers.

Please contact us with your questions about the application process or the definitions of human subjects research: ora@uis.edu 217-206-7409.


Policy

The UIS IRB is authorized by a Federal-wide Assurance for the Protection of Human Subjects, #FWA00013968, through 12/13/2021.  UIS participates in the SMART IRB. Our Human Research Protections Policy is available on our Policy page.


IRB Members

Chair, Human Subjects Review Officer

Lucía Vazquez, PhD

Associate Vice Chancellor for Research and Innovation
MS PAC 525
University of Illinois at Springfield
217-206-8112

lvaz1@uis.edu

Staff to the Board (Indefinite)

Susan Ryherd (ex officio)
Director of Research Administration
MS PAC 525
University of Illinois at Springfield
217-206-7409
ora@uis.edu

Nick Dabbs (Staff)
Program Coordinator

MS PAC 525
University of Illinois at Springfield
217-206-8578
ora@uis.edu


Faculty Members

John Barker (expires 12/31/2021)
Associate Professor, Philosophy
MS UHB 4037
University of Illinois at Springfield
217-206-8244

Elizabeth Ribarsky (expires 12/31/2022)
Associate Professor, Communication
MS UHB 3010
University of Illinois at Springfield
217-206-8416

Tih-Fen Ting (expires 12/31/2021)
Associate Professor, Environmental Studies
MS PAC 309
University of Illinois Springfield
217-206-7876

John Transue (expires 12/31/2021)
Associate Professor, Political Science
MS PAC 451
University of Illinois at Springfield
217-206-8383

Frances Shen (expires 12/31/2022)
Associate Professor, Psychology
MS UHB 3144
University of Illinois at Springfield
217-206-7270

Alternate Members

Beverly Bunch (expires 12/31/2021)
Professor, Public Administration
MS PAC 420
University of Illinois at Springfield
217-206-6080

Brandon Derman (expires 12/31/2021)
Assistant Professor, Environmental Studies
MS PAC 309
University of Illinois at Springfield
217-206-8581

Tiffany Nielson (expires 03/31/2023)
Assistant Professor, Human Development Counseling
MS BRK 358
University of Illinois at Springfield
217-206-8521


Community Representative (Term)

 Amy Rasing  (expires 12/31/2023)