FERPA Tutorial Suppressed Directory Information More…

Suppressed Directory Information

In carrying out your responsibilities at the University, you may use suppressed directory information only as necessary to meet the direct educational needs of the student. For example, the student’s name and address may be used in a mailing to inform the student of registration deadlines.

Do not reveal suppressed information to anyone who does not need it to complete official University duties directly related to the student’s educational needs. This restriction applies to all forms of communication, both written and verbal.

How to Recognize Suppressed Information

In Banner, the first time you attempt to access a suppressed record, you must respond to the pop-up confidentiality message shown below by clicking on the OK button.

pop-up confidentiality message:  information about this person is confidential

Subsequent forms using that same record show only the Confidential marker in the upper left corner. When working with student data, carefully examine records and computer screens for any indication that the information is suppressed.

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