All individuals who are hired on or after February 4, 2022, must be up-to-date on their COVID-19 vaccines (receive an initial series of vaccines against the COVID-19 virus, plus booster shots when eligible), as set forth in the UIS Vaccination Policy and its Spring 2022 supplements.

Application

Part A of this Policy applies to individuals who have been hired and are scheduled to begin work between January 5, 2022, and February 4, 2022.

Part B of this Policy applies to job offers made after February 4, 2022.

In Fall 2021, the University of Illinois System required that all employees (faculty and staff) be fully vaccinated by the beginning of the Fall 2021 semester as set forth in the UIS Vaccination Policy. The Fall 2021 COVID-19 Vaccination Policy for New Hires was adopted to address individuals hired by UIS on or after July 27, 2021. In Spring 2022, the University of Illinois System began requiring that all employees also receive booster shots when eligible. This Spring 2022 Supplement explains how individuals hired on or after February 4, 2022, can be compliant with the updated vaccination requirements.

PART A

Individuals who have been hired and are scheduled to begin work between January 5, 2022, and February 4, 2022, must show proof that they are up-to-date on their COVID-19 vaccines (have received the initials series of vaccines—two doses of Pfizer or Moderna or the single dose of Johnson & Johnson— and a booster shot, if eligible) by February 18, 2022. Individuals who are not yet eligible for a booster must submit proof within two weeks of becoming eligible. The individual must upload their vaccination record in Medicat by the applicable deadline. Individuals who will not be up-to-date on their COVID-19 vaccines must request an extension and exemption by contacting aeo@uis.edu.  If an extension or exemption is granted, the individual must comply with the mitigation measures set forth below.

PART B

Job offers made on or after February 4, 2022, shall be contingent upon the candidate showing proof they are up-to-date on their COVID-19 vaccines (have received the initial series of vaccines—two doses of Pfizer or Moderna or the single dose of Johnson & Johnson—and a booster shot, if eligible), or that they have begun the vaccination process prior to their first scheduled day of work. Individuals must upload proof of vaccination status in Medicat before their first day or work.  Religious and medical exemptions will be considered as set forth below.  Failure of the individual to comply with the vaccination requirement, absent an approved exemption, will result in withdrawal of the contingent offer of employment.

EXEMPTION REQUESTS

Medical and religious exemptions will be considered. Exemption requests will be processed through the UIS Access & Equity Office (aeo@uis.edu). Undergraduate and graduate student employees should submit an employee exemption request if their student/graduate student employment is on campus and they seek to be exempted from the vaccine requirement for medical or religious reasons.

Individuals subject to Part B (offer made after February 4, 2022) should submit their exemption request as soon as practical after receipt of the offer, but no later than seven calendar days after the offer.

Medical: If a medical exemption is requested, the employee must complete the UIS COVID-19 Vaccination Medical Exemption Request Form and provide documentation of medical reasons, date the circumstances requiring the exemption are expected to end (if applicable) and their physician’s signature. Employees must have their exemption request completed and signed by a primary care provider not associated with UIS.

Religious: If an exemption based on religious grounds is requested, the employee must complete the UIS COVID-19 Vaccination Religious Exemption Request Form.

MITIGATIONS

Individuals who are granted an exemption from taking the COVID-19 vaccination or booster, or who receive an extension, must comply with mitigation measures, which include, but are not limited to, the following:

  1. Required on-campus COVID-19 testing at an interval established by the University, with negative test results;
  2. Wearing face coverings at all times inside university facilities except in personal offices or residences, and when outside on campus if unable to maintain six feet of distance from others;
  3. Maintaining six feet of distance from others at all times, or as otherwise directed by the university;
  4. Following any internal or external site-specific requirements (including but not limited to on-campus housing, classrooms, intercollegiate athletics, internships, clinical sites, etc.) if participating in a university-sponsored activity.

Individuals who are eligible but not in compliance with the booster requirement and have permission to be on campus as part of an extension or exemption must follow directives for testing, quarantine and other mitigations issued by the CRRT.

The number of exemptions granted to UIS employees and/or the trajectory of the pandemic may determine additional restrictions for on-campus activities for unvaccinated individuals with an approved exemption.

Non-Compliance

Failure to adhere to requirements set forth in this policy may result in significant disciplinary action up to and including dismissal, or, if applicable, withdrawal of the contingent offer of employment.

Link to signed  pdf version of the UIS New Hire COVID Policy Supplement policy

Approval Date
08-17-2021
Effective Date
08-23-2021
Last Reviewed
02-04-2022
Amended Date
02-04-2022
Responsible Unit