I. Policy Information

Policy Owner: Office of the Chancellor
Responsible Official: Chancellor’s Chief of Staff
Approved by: Chancellor
Date Approved: 11/2/2021
Effective Date: 11/2/2021
Targeted Review Date: 07/1/2022
Contact: covid19@uis.edu
Related Policies:
UIS Student COVID-19 Vaccination Policy Fall 2021 https://www.uis.edu/academicstaffhandbook/university-policies/student-covid-19-vaccination-policy/

II. Scope

This Policy applies to all UIS students living, learning, working or training on campus for Spring 2022 and who have not yet uploaded proof of vaccination to Medicat or requested and received a religious or medical exemption.

III. Definitions

“Fully vaccinated” – Two weeks past a complete vaccine regiment (i.e., after the second dose of Pfizer or Moderna or the single dose of Johnson & Johnson). Boosters are not required.

“On-site” includes both workspaces on the UIS campus and in a UIS facility located outside the UIS campus geography.

IV. Purpose

The purpose of this Policy is to extend the UIS Fall 2021 Student COVID-19 Vaccination Policy and detail the UIS-specific expectations for Spring 2022

V. Background

The University of Illinois Springfield maintains an unwavering commitment to academic excellence and the health and safety of our students, faculty and staff. Consistent with the UIS Approach to Safety and United in Safety, the Student Vaccination Policy is being extended into Spring 2022.

VI. Statement of Policy

For Spring 2022, all students living, learning, working or training on campus or on UIS premises and who are able to receive a COVID-19 vaccine must be fully vaccinated with an FDA- or WHO-authorized vaccine on or by Jan. 7, 2022, and confirm their status with the university on or by Dec. 3, 2021.

VII. Procedures

A. Deadline to Upload Proof of Vaccination

Dec. 3, 2021: Any student who has not already confirmed their vaccination status with the university should do so.

  • If you are fully vaccinatedupload your record to Medicat as soon as possible, but no later than Dec. 3.
  • If you are partially vaccinated and will be fully vaccinated on or before Jan. 7, 2022, upload your partial record to Medicat and ALSO email UIS Health Services (uishealthservice@uis.edu) to indicate the date you will be fully vaccinated.
  • If you intend to be vaccinated for the Spring 2022 semester but will not be able to be fully vaccinated by Jan. 7, 2022, you must request an extension by emailing UIS Health Services (uishealthservice@uis.edu). To be considered for an extension, you must be able to demonstrate you have begun the vaccination process in order to be fully vaccinated within an acceptable timeframe of the Spring 2022 deadline (acceptable timeframe to be determined by the university). You should upload proof of full vaccination to Medicat once you have reached that milestone (i.e., two weeks after your second dose of Pfizer or Moderna or your first doze of Johnson & Johnson).
  • If you are an international student and unable to be vaccinated in your home country: International students who cannot get vaccinated in their home country must communicate with UIS Health Services (uishealthservice@uis.edu) by Dec. 3 regarding a plan to be vaccinated as soon as they arrive to Springfield.
  • If you intend to request an exemption, submit your request to UIS Health Services (uishealthservice@uis.edu) by Dec. 3. Any student whose exemption is denied must get their first vaccine dose within one week of being notified.
  • Jan. 7, 2022: All new on-ground students, both residential and commuter, taking at least one course in person during Spring 2022 must be fully vaccinated by this time unless they have an approved exemption or extension from the university.

Students who apply to UIS after Dec. 3, 2021, must come into compliance with this policy within two weeks of acceptance to the university. This includes either (1) uploading proof of full vaccination to Medicat; (2) uploading proof of partial vaccination to Medicat and requesting an extension from UIS Health Services if you won’t be fully vaccinated by Jan. 7, 2022; (3) requesting an extension to become fully vaccinated at an acceptable date (to be agreed upon by the university) past Jan. 7, 2022, if you haven’t yet begun the vaccination process but intend to; or (4) request a medical or religious exemption.

Any student who is not fully vaccinated on campus but has a pending exemption or an extension must follow mitigations for unvaccinated students with an approved exemption (see below)

B. Exemption Requests

Medical and religious exemptions may be requested. Exemption requests will be processed through UIS Health Services. To ensure timely consideration, exemption request forms must be submitted by Dec. 3, 2021, or if applying to UIS after this date, within two weeks of acceptance to the University.

Medical: If a medical exemption is requested, the student must complete the UIS COVID-19 Vaccination Medical Exemption Request Form and provide documentation of medical reasons, date the circumstances requiring the exemption are expected to end (if applicable) and their physician’s signature. Students must have their exemption request completed and signed by a primary care provider not associated with UIS. Students who currently have a medical exemption on file for other vaccinations will need to provide one specifically for COVID-19.

Religious: If an exemption based on religious grounds is requested, the student must complete the UIS COVID-19 Vaccination Religious Exemption Request Form. Students who currently have a religious exemption on file for other vaccinations will need to provide one specifically for COVID-19.

C. Mitigation Measures

Students who are granted an exemption from taking the COVID-19 vaccination must comply with mitigation measures, which include, but may not be limited to the following:

(1) Twice-a-week on-campus COVID-19 testing (every 48 hours), including within 24 hours of moving onto campus if a residential student

(2) Wearing face coverings inside university facilities at all times, or when unable to maintain six feet of distance from others when outside

(3) Adhering to physical distancing requirements as directed by the university; this includes maintaining six feet of distance from others at all times, both indoors and outdoors

(4) Following any internal or external site-specific requirements (including but not limited to on-campus housing, classrooms, intercollegiate athletics, internships, clinical sites, etc.) if participating in a university-sponsored activity

The number of exemptions granted to UIS students and/or the trajectory of the pandemic may determine additional restrictions for on-campus activities for unvaccinated individuals with an approved exemption.

VIII. Noncompliance

Any student who is not compliant with this policy will be administratively withdrawn from on-ground courses on Jan. 12, 2021.

Students granted an exemption or extension may be permitted on campus but must follow all mitigation measures outlined above. Failure to secure exemption approval, upload documents or submit a timely request for an extension may result in the inability to move into housing, attend class or participate in athletics, and/or possible disciplinary action. Registration holds will be placed for the following term and will remain until proof of vaccination is received or exemption is approved.

The UIS Campus Rapid Response Team reserves the right to issue additional mitigations intended to prioritize health and safety for the UIS campus—including requiring testing of both vaccinated and unvaccinated populations based on community and campus health statistics or emerging public health guidance.

Approval Date
Effective Date
Responsible Unit
Unit Head
Kelsea Gurski