Policy Owner: Office of the Chancellor
Responsible Official: Chancellor’s Chief of Staff
Approved by: Chancellor
Targeted Review Date: 07/1/2022
 

II. Scope

This Policy applies to all UIS faculty, staff, volunteers and long-term guests* who intend to work on-site for Spring 2022, except those who have an approved religious or medical exemption.

This Policy does not apply to individuals who have an approved alternative work arrangement, or have an approved “fully remote” work arrangement pursuant to the UIS Remote Work Policy. New Hires should refer and adhere to the COVID-19 Vaccination Policy for New Hires.

Employees who were granted an alternative work arrangement in Fall 2021 should continue to follow the terms of that alternative work arrangement. Supervisors should periodically review alternative work arrangements to determine whether the arrangement is meeting the operational needs of the university.

III. Definitions

“Fully vaccinated” – Two weeks past the initial series of vaccines (i.e., after the second dose of

Pfizer or Moderna or 3rd dose if immunocompromised) or the single dose of Johnson & Johnson (2nd dose if immunocompromised).

“On-site” includes both workspaces on the UIS campus and in a UIS facility located outside the UIS campus geography.

IV. Purpose

The purpose of this Addendum #2 is to add a requirement to receive a booster shot consistent with University of Illinois System President Killeen’s communication on January 6, 2022. Unless specifically amended in this Addendum, all provisions of previously issued COVID policies remain in effect.

V. Background

The University of Illinois Springfield maintains an unwavering commitment to academic excellence and the health and safety of our students, faculty and staff. Consistent with the UIS Approach to Safety and United in Safety, the Employee Vaccination Policy and the COVID-19 Vaccination Policy for New Hires were extended into Spring 2022.

Due to recent increases in COVID-19 cases and evolving information about the more transmissive Omicron variant, the University of Illinois System is now requiring booster shots as soon as individuals are eligible.

VI. Statement of Policy

For Spring 2022, all applicable (see above) UIS faculty, staff, volunteers and long-term guests who intend to work on site must receive and upload record of a booster shot by Friday, January 21, 2022, or within two weeks of becoming eligible for the booster if their eligibility date is past January 21, 2022.

VII. Procedures

A. Deadline to Upload Proof of Booster Shot

  • If you have received the booster shot, upload your record to the Medicat patient portal as soon as possible, but no later than January 21, 2022.
  • If you have received the initial series of vaccines (two doses of Pfizer or Moderna or the single dose of Johnson & Johnson) and are eligible for the booster shot (see the booster eligibility matrix on the United in Safety vaccination website to determine your eligibility date for receiving the booster), upload proof of your booster shot by Jan. 21, 2022.
  • If you have received the initial series of vaccine (two doses of Pfizer or Moderna or the single dose of Johnson & Johnson) but are not yet eligible for the booster shot, upload proof of the booster shot within two weeks of becoming eligible. If you have not already uploaded proof of completion of the initial series, upload those documents immediately to the Medicat patient portal in order to stay compliant with the Policy.
  • If you have received an extension from AEO that permits you to complete the initial series after Jan. 5, 2022,, upload your partial records to the Medicat patient portal as soon as available. See the booster eligibility matrix online to determine your eligibility date for receiving the booster. Upload proof of your booster shot within two weeks of that date.
  • If you are seeking a religious/medical exemption or extension from the booster requirement, please contact aeo@uis.edu prior to January 21, 2022. · If you are a New Hire, see the COVID-19 Vaccination Policy for New Hires.

B. Mitigation Measures

Employees who are eligible but not in compliance with the booster requirement and have permission to be on campus as part of an extension or exemption must follow directives for testing, quarantine and other mitigations issued by the CRRT.

The trajectory of the pandemic may determine additional restrictions for on-campus activities for individuals who are unvaccinated or have not yet received the booster.

VIII. Noncompliance

Failure to comply with this Policy may result in significant disciplinary action up to and including dismissal.

The UIS Campus Rapid Response Team reserves the right to issue additional mitigations intended to prioritize health and safety for the UIS campus—including requiring testing of both vaccinated and unvaccinated populations based on community and campus health statistics or emerging public health guidance.

*Long-term guests include non-UIS employees assigned to office space on the UIS campus or at a UIS facility and will be expected to comply with this policy. The employer is responsible for ensuring its employees adhere to all UIS policies, including all COVID-19 health and safety policies and guidelines. This includes granting exemptions, overseeing testing compliance and being able to verify an exempted employee’s compliance if asked by a UIS official. The UIS office responsible for the contract with these non-UIS agencies or employees should reach out to covid19@uis.edu to discuss compliance.

Link to a PDF version Employee COVID-19 Vaccination Policy Spring 2022 Addendum 2

Approval Date
01-18-2022
Effective Date
01-18-2022
Responsible Unit
Unit Head
Kelsea Gurski