Zoom

Zoom video conferencing is now available for Faculty and Staff at UIS.



Starting a Meeting with Zoom

Signing In

  1. Go to http://uis.zoom.us and click on Sign In.
  2. You can use your “NetID” and “password” to login.

Note: Users who have setup a Zoom account prior to the UIS licenses with their UIS email and would like to take advantage of the UIS License will need to choose to switch their account upon login to the address above.

Hosting a Meeting

Download the Zoom Client for Meetings from Zoom Download page. Once the installer has been downloaded install the application following the installation wizard. After the Zoom Client for Meetings has been installed move forward with the following directions.

  1. Open your Zoom app on your desktop and click Sign In.
    Zoom Client Logon
  2. Now Click the option on the right for Sign in with SSO [Single-Sign-On].
    Zoom Sign In Options
  3. Type in UIS in the box for Your company domain, and click Continue.
    Zoom Domain entry for UIS
  4. Login with your NetID and Password then open allow the browser to open the application on your computer.
  5. Click the downward arrow and select Start with video, then click New Meeting to start an instant meeting.
    Zoom Controls to start a meeting


Using the Free Zoom App on Mobile Devices

  1. Go to your device’s App Store or Play Store.
  2. Search for Zoom.
  3. Download the free Zoom app.
  4. For meeting hosts, when you open the app, choose to Sign In with SSO. Enter ‘uis’ for the domain (so that it reads uis.zoom.us). Then enter your UIS NetID and password.
  5. For students, you do not need to sign in. You may simply tap ‘Join a Meeting’ and then enter the meeting ID provided by your instructor.
  6. The Zoom app allows users to share audio, video, and screen sharing.


Using Zoom as a Conference Call Service

Zoom can also be used as a conference call service. This is helpful for users who do not have smart phones or in situations where Internet access is weak but there is phone coverage.

Each Zoom meeting can be dialed into by calling 312-626-6799 and then entering the Meeting ID (which can be provided by the meeting host). Users who call in via phone can hear everyone else and can speak and everyone will hear them.  The only limitations is that they will not see screens that are being shared, video, or the chat.


Zoom and Blackboard Integration

Faculty can create, schedule, and launch Zoom sessions from within Blackboard, and students can easily join those sessions.

Here is a quick video showing how to add the Zoom integration into Blackboard courses.


How to protect your Zoom sessions

Added April 4, 2020:

News outlets and blogs are reporting that on April 5 Zoom will enforce password protection and waiting rooms by default for basic and pro accounts. The University of Illinois has an Education account, and waiting rooms will not be forced on your account. A reminder that we enabled password protection on accounts by default March 31, but you will need to add passwords to sessions created prior to March 31. You have the option to enable waiting rooms on your individual account, but we do not recommend it for large classes and meetings as they are less effective if you do not know the participants. Someone will also need to monitor the waiting room for late arriving participants if this is enabled. Zoom waiting room information: https://support.zoom.us/hc/en-us/articles/115000332726-Waiting-Room

Added April 3, 2020: Zoom web client maintenance and Zoom file sharing removed

  • Zoom disabled its web client. Customers cannot join a meeting by clicking “Join from a browser”. They must use the desktop or mobile client.
  • Zoom removed file sharing capabilities from all previously-scheduled to-be-scheduled meetings. The feature is removed from host and attendees clients. It is unclear if this is a temporary or permanent change. We recommend using U of I Box or Google Drive to share files.

Added April 1, 2020: A security vulnerability has been discovered in Zoom

  • There are reports of a security vulnerability in Zoom that involves clicking an external link within chat. Reports state that your Windows credentials can be passed along to a malicious actor.
  • Do NOT follow the advice of blogs and websites that suggest you alter Windows settings.
  • To protect yourself, do NOT click a link in a chat window that begins with \\
  • Do NOT click a link in chat unless you absolutely know and trust the sender.
  • DO update Zoom in Windows when asked to do so

Effective Tuesday, March 31, 2020, the campus will enable password protection by default for ALL newly created Zoom sessions.

With increased Zoom usage, new risks have emerged. Institutions have experienced situations where unknown persons are joining unsecured Zoom meetings and causing disruptions.

To help prevent disruptions to meetings and online instruction, it is strongly recommended that meeting organizers password protect their Zoom meetings. Check out these additional settings options to secure your meetings. Please weigh these options carefully to find the right balance between providing access and protection.

For meetings that are schedules before Tuesday, March 31, 2020 they meeting organizer can limit participation in Zoom meetings to their students by adding a meeting password to their scheduled meetings. One way to assist in this is to add a password to a meeting check the next Require meeting password and then enter the desired password while creating the meeting.

If the meeting has already been scheduled

  1. go to the meetings in the Zoom portal
  2. select the meeting to edit by clicking the meeting topic
  3. scroll down to the Edit this Meeting button
  4. next scroll to the Meeting Password section and check the box  next to Require meeting password and then enter the desired password
  5. scroll down to the bottom of the page and click Save

After a password has been set for a meeting, be sure to share the password with the desired participants either by emailing it to them or posting it with the connection information in Blackboard.



Zoom Resources


Zoom Task Cards

Introduction to Zoom Task Cards

[Google Slides]

 



Zoom Use Case Disclaimer

Using Zoom has a wide variety of purposes, but using it to share or discuss certain information with legal compliance issues can put the university at risk of fines, penalties, legal, other large costs, and national reputational damage.

Please remain aware of the types of information being shared when using Zoom. The university wants to make this tool as useful as possible and is working through processes to meet the requirements of its legal obligations.

Below is the current status of some of these data type obligations based on the Data Classification Page:

 

Data Classification Status
Student data (FERPA) APPROVED
Personal Health Information (HIPAA) NOT APPROVED
Credit Card information (PCI) NOT APPROVED
Bank Account information (GLBA) NOT APPROVED
Social Security Numbers (PIPA) NOT APPROVED
Driver’s License Numbers (PIPA) NOT APPROVED
Biometric Data (PIPA) NOT APPROVED
Export Control (EAR/ITAR) NOT APPROVED
Government Classified NOT APPROVED