Zoom

Zoom is a cloud-based conferencing solution that provides both video conferencing and screen share capabilities. All UIS faculty, students, and staff have access to the university’s licensed account and to Zoom’s great video conferencing features.

Instructors:

  • Real-time online conferencing to support meetings, teaching, and learning.
  • Present synchronous (live) or asynchronous (pre-recorded) lectures.
  • Virtual office hours, online tutoring, and advising of students.
  • Meet with up to 300 students online at the same time.
  • Assign students to collaborate in groups online.
  • Share presentations and demonstrations to a remote audience.
  • Introduce guest speakers from remote locations.

Students:

  • Real-time online conferencing to support student meetings
  • Screenshare, annotate, and record meetings.
  • Collaborate using any device
  • Share presentations to a remote audience.
  • Record your student presentation to the cloud and share the link to your instructor.

Getting Started

Download a copy of the Zoom Desktop Client

Zoom is a software based video conferencing system which runs on Mac, PC, iOS and Android devices. All faculty, staff and students have access to the university’s licensed account. For full functionality and feature access in meetings, it is important to sign into the software through Single Sign On (SSO).

1. Open your Zoom app on your desktop and click Sign In

Zoom Client Logon

2. Now Click the option on the right for Sign in with SSO.

Zoom Sign In Options

3. Type UIS in the field, Your company domain, then Continue.

Zoom Domain entry for UIS


4. Login with your NetID and Password then open allow the browser to open the application on your computer.

Zoom Shibboleth Login Screen

Once you are logged in to the Zoom Desktop Client you can start a new meeting or schedule meetings.

Zoom Desktop Client Screenshot

Access Zoom Settings for the Desktop Client or your Zoom account by clicking the Profile icon in the upper right corner.

Desktop Client Profile and settings

Zoom Account settings and personalization can be accessed through the UIS Zoom Portal


Zoom Mobile App

  1. Go to your device’s App Store or Play Store.
    Download in App Store - iOS Zoom Google Play Store
  2. Search for Zoom.
  3. Download the free Zoom app.
  4. When you open the app, choose to Sign In with SSO. Enter ‘uis’ for the domain (so that it reads uis.zoom.us). Then enter your UIS NetID and password.
  5. To join a meeting click on a meeting link or in the Zoom app type in the meeting id and click join.
  6. The Zoom app allows users to share audio, video, and screen sharing.

Canvas Integration

Faculty can create, schedule, and launch Zoom sessions from within Canvas, and students can easily join those sessions.

Here is a quick video showing how to add the Zoom integration into Canvas courses.

Using Zoom as a Conference Call Service

Zoom can also be used as a conference call service. This is helpful for users who do not have smart phones or in situations where Internet access is weak but there is phone coverage.

Each Zoom meeting can be dialed into by calling 312-626-6799 and then entering the Meeting ID (which can be provided by the meeting host). Users who call in via phone can hear everyone else and can speak and everyone will hear them.  The only limitations is that they will not see screens that are being shared, video, or the chat.

Alternative Hosts & Co-Hosts

Alternative Hosts

  • Alternative Hosts can be listed when scheduling a Zoom meeting.
  • Set back up participants as Alternative Hosts just in case the scheduling Host is unable to attend. This allows others to start meetings if necessary, or if the meeting doesn’t depend on the original Host.
  • IMPORTANT: If the meeting is not dependent on the scheduling Host, it is best practice to designate Alternative Hosts during the scheduling of a meeting or have Join Before Host enabled. Meetings will not begin if the scheduled Host is unable to attend, there are no Alternative Hosts listed, and Join Before Host is disabled.
  • In the case of the scheduling Host being absent, the first Alternative Host to join the meeting will assume the role of Host.
  • The scheduling Host can reclaim host controls by going to the Participants list and select ‘Reclaim Host’. Or, the person with the Host role can assign the Host role back to the intended Host, and revert to a participant. In either scenario, the Host can always assign a Co-Host role to any participant.
  • In a Webinar, if the Host is reclaimed (or reassigned), the person leaving the Host role will become a Panelist. The new Host can assign any Panelist a Co-Host role to facilitate managing the participants and starting the recording.
  • Visit Zoom Support for Alternative Hosts for more information.

 

Promote Co-hosts to help manage large meeting logistics

  • Meetings can have only one Host, but many Co-hosts.
  • Co-host is a role the meeting host can assign to any participant during the meeting.
  • An attendee can be promoted to a Co-host role after the meeting has started.
    • For more information about how to promote meeting participants to Co-host role please visit Using Co-host in a Meeting from Zoom Support.
  • Co-hosts are a good idea for large meetings as they can watch for raised hands, respond to chat messages, and manage breakout rooms.

Zoom Resources


Zoom Security

As UIS classes and much of business operations are being conducted virtually, Zoom has become an important collaboration tool. On occasion, you may encounter uninvited guests attempting to harass other attendees and cause disruption. To better manage your meetings and protect your sessions from these uninvited guests, Zoom has shared some helpful tips: How to Keep the Party Crashers from Crashing Your Zoom Event.

If you need further assistance with Zoom, please contact the ITS Help Desk at (217) 206-6000 or techsupport@uis.edu

 


Zoom Use Case Disclaimer

Using Zoom has a wide variety of purposes, but using it to share or discuss certain information with legal compliance issues can put the university at risk of fines, penalties, legal, other large costs, and national reputational damage.

Please remain aware of the types of information being shared when using Zoom. The university wants to make this tool as useful as possible and is working through processes to meet the requirements of its legal obligations.

Below is the current status of some of these data type obligations based on the Data Classification Page:

 

Data Classification Status
Student data (FERPA) APPROVED
Personal Health Information (HIPAA) NOT APPROVED
Credit Card information (PCI) NOT APPROVED
Bank Account information (GLBA) NOT APPROVED
Social Security Numbers (PIPA) NOT APPROVED
Driver’s License Numbers (PIPA) NOT APPROVED
Biometric Data (PIPA) NOT APPROVED
Export Control (EAR/ITAR) NOT APPROVED
Government Classified NOT APPROVED