HR Guidance During COVID-19

The health and safety of the UIS community is our top priority

On-Site Work

As of June 11, 2021, on-site work capacity is allowed up to 60% office capacity. Office capacity should be determined based on a defined work area (i.e., the Chancellor’s Suite) where employees share common breakrooms, conference rooms and bathrooms. Remote work remains an option to ensure compliance with the 60% capacity limits, and supervisors are encouraged to allow flexibility for employees with special circumstances as is feasible.

If an area has an operational need for greater than 60% office capacity to be on-site at the same time and does not already have an on-site work plan for that arrangement approved by the COVID Rapid Response Team (CRRT), an on-site work plan must be submitted. The plan will be reviewed by the CRRT to ensure consistency with campus guidance and safety measures.

Additional information about activities on campus during the summer of 2021 can be found at the UIS Summer 2021 Operational Matrix.

Face Coverings and Physical Distancing

Effective June 16, 2021, UIS students, faculty and staff who are fully vaccinated and upload documentation verifying their vaccination status to their Medicat account are not required to wear a face covering or social distance indoors or outdoors on UIS property or as part of university-sanctioned events except in certain settings (see below). An individual is considered fully vaccinated with an FDA-authorized vaccination (Pfizer, Moderna, Johnson & Johnson), and it has been two weeks or more since receiving their final dose of vaccine.

Fully vaccinated individuals have the option to continue to wear a face covering and physical distance if they so choose, and their decision will be supported.

Students, faculty and staff who are not fully vaccinated must continue to wear a face covering and social distance in alignment with United in Safety guidelines.

More information can be found at the Policy for Facial Coverings, Social Distancing, and COVID-19 Testing – Summer 2021.

Testing & Contact Tracing

UIS students, faculty and staff who are fully vaccinated are not required to participate in COVID-19 testing as long as they have uploaded a copy of their vaccination card to their Medicat record confirming they are fully vaccinated.

Students, faculty and staff who are not fully vaccinated must continue to wear a face covering, social distance and participate in weekly COVID-19 testing in alignment with United in Safety guidelines and cooperate with contact tracing and directives to isolate or quarantine.

Employees who have been directed to quarantine or isolate should immediately inform their supervisor about their absence and contact Human Resources.

More information about COVID-19 saliva testing for UIS students, faculty and staff, including testing site hours, can be found United in Safety – COVID 19 saliva testing website.

Employee Travel

University-sponsored travel will align with current UI System directives and comply with Illinois Department of Public Health and CDC guidelines.

University-sponsored travel must serve the best interest of the University of the Illinois System, have a legitimate business purpose, and be related to the employee’s job duties. Employees who have concerns about traveling should discuss these concerns with their supervisor.

Protocol for Employees with COVID-19 Symptoms

Employees should continue to monitor themselves for the presence of COVID-19 symptoms, stay home or leave the workplace if symptoms develop, and notify their supervisor if they are unable to work.

Employees should not visit the UIS on-campus saliva testing site if they have symptoms of COVID-19.

Protocol for Employees Who Test Positive for COVID-19

Employees (faculty, staff and student workers) who test positive for COVID-19:

·        are not to report to the workplace and should immediately notify their supervisor regarding their absence.

·        should immediately contact Human Resources for information on available leave options and instructions for returning to work.

·        must follow the most recent public health and CDC guidelines available at the time. Medical certification may be required before an employee can return to work.

The UIS Testing Team will conduct contact tracing and alert individual employees if anyone on campus is considered a close contact of the affected individual. Directives to quarantine or isolate will come from the UIS Testing Team.

If a supervisor becomes aware that an employee has tested positive for COVID-19, they should immediately alert Human Resources ( For privacy reasons, the identity of an employee who has tested positive for COVID-19 must remain confidential.

Employees who need to isolate or quarantine but feel well enough to work remotely, and are able to do so, can do so.

All employees must cooperate with contact tracing efforts by the UIS Testing Team and public health officials.

Employees should not break quarantine or isolation to visit the UIS campus, including for testing.

Leave Options for COVID-19 Related Absences

The Families First Coronavirus Response Act (FFCRA) provides up to two weeks of Emergency Paid Sick Leave and expands the Family Medical Leave Act for COVID-19 related absences.

The American Rescue Plan Act extended this leave through September 30, 2021.

Additional information, forms applicable to these specific leave types, and additional guidance are offered on the University of Illinois System Human Resources website.

UIS employees seeking to take one of these leaves can call UIS HR at 217.206.6652 or email


Updated June 29, 2021