Access Your Degree Audit Report

How to access your audit report

Go the the Records and Registration webpage.  Scroll to the bottom and click on “Enter Degree Audit System”  It may be a good idea to open your audit report now so that you can refer to it as you review this guide.

Webpage image with audit report link

HTML vs PDF audit report

You can view your audit report as either a webpage (html) or a PDF.  The audit report is most readable as a webpage so running the report in HTML format is the default. To run your audit report as a PDF, look for the “Click to view available options” link next to “Advanced Settings”   If you click that link, you will see the expanded options shown below.  Select “PDF” from the format menu. The PDF format is the best option for saving or printing your audit report.Webpage image showing how to request audit

The PDF version of your audit report will appear in a window.  Look in the header of this window for two options.  #1 will download a copy you can save to your hard-drive.  #2 will print your audit report.

 

Audit report in PDF form

Your audit report reflects data from our records system but our record system is run by humans and, no matter how careful and well-meaning they are, they are humans and can make an error when they input data.  When they discover an error, they correct it, which means your audit report can change unexpectedly.  For this reason, it may be in your best interest to save copies of your audit report.

I would recommend saving a copy a) the first week of every semester, and b) whenever you use the audit system to make a decision (this way, you have a record of the information you used to make that decision.)   These copies may be helpful with a student petition.

Audit report in PDF form

The PDF version of your audit report will appear in a window.  Look in the head of this window for two options.  #1 will download a copy you can save to your hard-drive.  #2 will print your audit report.  You could print the html version of your audit report but the PDF version is better formatted for printing.

I don’t want you to be worried about your audit report, but I do want you to encourage you to keep good records.  Think of this like saving a receipt – you probably don’t need it, but it’s good to have it, just in case.

Understanding your Audit Report

The audit report header

  1. Catalog year, typically, reflects a student’s first semester at UIS.  You must follow the policies and complete the requirements described in this catalog, although you do have the right to change your catalog year.  If you change your catalog year, you must abide by all of the policies and requirements in the new catalog, not just the ones you like.
  2. In my experience, the charts can be confusing.  I’d rather students look at the actual data rather than the summary information.
  3. Remember this space. When it is time to graduate, you will need to complete an online graduation application before a posted deadline.  When you do this, your audit report will note “A graduation application has been submitted” in this space.  This is how you can confirm that your graduation application is in place.

  4. The legend describes the codes you may see on your audit report.

audit report header

General Education Requirement Set

  1. A red X means that a requirement set is not complete.  In this case, the student has not finished General Education.
  2. Requirement sets are typically divided into their components so that you can determine which part of the requirement you have completed and which part you have not.  A green check mark means that a component is complete.  In this case, the student has completed the English component.
  3. A blue ellipsis (…) means that a course is in-progress (you enrolled but have not received a final grade.)  The grade for in-progress courses is always noted as IP.  If you look at the other grades in this section, you’ll see some that start with a T.  T means that this is a transfer course: T for transfer followed by the grade.
  4. A red X means that you have not yet completed this requirement.
audit report general education