Guidelines for On-Site Work
Issued: May 21, 2020
Amended: June 22, 2020
Amended: July 20, 2020, to reflect updated requirements on the use of face coverings as set forth in the Return to the Prairie (pdf) plan and clarify guidelines for employees who test positive for COVID-19.
Amended July 31, 2020
Amended December 14, 2020
Purpose and Implementation
This procedure is intended to give UIS work units direction on how to approach on-site work during Phase 4 of the Restore Illinois (pdf) plan and will remain in effect until further notice.
All faculty and staff working on site are expected to fully comply with these guidelines, which may be updated as additional COVID-19 related information and guidance becomes available.
On-Site Work Directive
The health and safety of the UIS campus community is the primary concern of this directive.
There is a presumption that employees who can work remotely will be allowed to do so. Remote work remains appropriate for employees who can complete the essential functions of their job or effectively perform their job duties while working remotely to the satisfaction of their supervisors. This does not preclude periodic visits to campus, as necessary. Units are encouraged to allow vulnerable populations and employees with dependent-care needs to continue working remotely, if possible. Remote working arrangements due to the COVID-19 pandemic are, by their very nature, temporary and will be reevaluated as the pandemic progresses or is resolved.
Work units will identify positions where essential functions of the job cannot be performed effectively off-site and develop a plan to return those employees to on-site work, as necessary. Units are encouraged to implement strategies to reduce the number of employees in any given workspace. For example:
- Stagger arrival/departure times by 30 minutes.
- Assign employees to reduced and/or staggered shifts.
Units are encouraged to be as creative as possible in determining a work arrangement that accomplishes the work of the unit while promoting the health and safety of employees.
Face-to- face meetings are discouraged. If possible, meetings should be conducted via phone, Skype or Zoom, even for employees who are working on site.
Any employee working on-site must comply with the UIS weekly testing requirement.
Deans and directors must develop and periodically update a plan consistent with this procedure and submit to the COVID-19 Rapid Response Team (firstname.lastname@example.org) for review and approval.
Social Distancing and Personal Protective Equipment (PPE)
Face coverings that cover the nose and mouth are required on campus when six-foot social distancing from others is not possible. When inside university facilities, face coverings are required in common areas and in classrooms.
Employees who are not medically able to tolerate a face covering need to contact Human Resources Officer Tony Lozzi at email@example.com to arrange an appropriate accommodation.
Employees will be provided additional PPE when work circumstances require.
Employee and Labor Relations
UIS will abide by applicable state/university laws, rules and regulations, including collective bargaining agreements.
Employees who refuse to wear face coverings as set forth in these guidelines or refuse to follow other directives may be subject to disciplinary action.
Employees are encouraged to consult the UIS COVID-19 homepage for additional information and the latest developments.
Questions about these guidelines should be directed to Human Resources at firstname.lastname@example.org.