The content of print and electronic publications produced by the university is created, overseen, and approved by appropriate department personnel, not by the Creative Services team.
However, the Creative Services team maintains the following guidelines related to content of print and electronic publications:
- The university’s name (via text or the wordmark) should appear on the front of all printed materials and electronic documents that will be distributed to external audiences.
- The university’s name should appear on the home page of all official department and program webpages. See the Campus Web Policy for required information.
- Regarding photographs, we do not use photos of under-age children in the university’s print and electronic publications.
- Exceptions may be made for certain uses, such as advertisments for our child care facility or family housing. But even in those cases, we do not show children’s faces, nor do we identify children by name.
Campus Services is responsible for all University-related printing, whether produced on campus or by commercial vendors.
The purchase of printing, whether by Purchase Order or by P-card is a restricted purchase, as detailed in Section 7.2 of the Business and Financial Policies and Procedures manual.
To ensure that the policies set forth by the State of Illinois are adhered to, Campus Services is responsible for all University-related printing, whether produced on campus or by commercial vendors.
Campus Services also offers full-service course packet preparation, including copyright clearance, duplicating, binding, and delivery to the UIS Bookstore for sale to students.
The campus’ copyright policy, established November 1, 1995, states that all course packet materials that are to be sold in the bookstore must have copyright approvals in writing (for the complete policy, see Copyright in the Professional Roles and Responsibilities section of the Academic Staff Handbook).
This service provides a mechanism for faculty to be in full compliance with the policy and copyright laws. The academic department or program must pay for unsold bookstore copies. Please allow 8 to 10 weeks for copyright clearance.
For assistance or additional information, call Campus Services (6-6776).
Specifications for design, printing and usage of standardized printed stationery materials
The University of Illinois adopted a standard design format for all printed stationery materials in 1982. With the approval of the University Policy Council, stationery for the University of Illinois was redesigned in July 1996 and a unified look was adopted for all three campuses. All stationery orders must be filled according to this standard design format.
Printed stationery materials are: letterheads, second sheets, half-sheets, envelopes, memo pads, business cards, and mailing labels.
General guidelines for stationery include the following:
- Paper, inks, and typefaces used will be standard on all printed materials.
- In July 2009, UIS dropped the “at” from its name. However, the original name remains on our official stationery (see the Naming Standards page.)
- In October 2012, the university tagline and brand attributes were added to the back of official business cards.
Unit logos or illustrations are not permitted because the design calls for the inclusion of a campus mark.
- Letterhead is printed on specialty watermarked bond. Because of this, Campus Services is the only source for watermark bond for letterhead and envelopes.
- An individual’s name and title cannot be printed on stationery unless he or she is a University Scholar or a professor holding a named chair. In the latter instance, the professor may use his or her name as well as the name of the endowed chair.
- Memo pads may incorporate an individual’s name and title.
- The policy applies to all campus units regardless of the source of funds used to pay for printed materials and regardless of the vendor.
- The policy applies to all printed stationery materials charged to University funds, including state, institutional, auxiliary enterprise, self-supporting, contract, grant or gift, or personal.
- Campus Services will not supply stationery or business cards differing in design or content from the standard format.
- Units will not be reimbursed for direct expenditures made through personal funds, petty cash, etc., for printed materials that do not meet campus standards.
- To order stationery, letterhead, envelopes, business cards, labels, note pads, please use our Order for Stationery form.