Zoom Webinar Tutorial

Many Office of Advancement events have transitioned to virtual events this fall for the safety of our alumni, friends and staff. The tutorial below was created to help those new to Zoom Webinars. We’ve included steps to register and enter the webinar, as well as details about special features and Zoom etiquette.

You do not need to download Zoom if you are on a computer – instructions below will show you how to watch the webinar through your web browser.

If you are experiencing technical difficulties while in a Zoom Webinar, you can reference Zoom FAQs.


  1. You will receive an email invitation to our virtual events
  2. A registration screen will appear after clicking the link. Fill out the information and click registerStep 2: Registration Information
  3. Registering in Advance
    1. If you are registering in advance, you will receive an email closer to the event with the link to join the webinar.
    2. The email with the link will look like the email information below:Step 3: Registering in Advance
  4. Registering on Event Day
    1. After registering, the below screen will appear:
      Step 4: Registering on Event Day
  5. If you do not have Zoom downloaded on your device, the below screen will appear. You may select to join from your browser.
    Step 5: Zoom Not Downloaded
  6. If you have Zoom on your device, it will appear like the screen below.
    Step 6: Zoom on Your Device
  7. You may see a screen similar to the image below stating that you are waiting for the host to start the webinar. If you see this, the webinar will begin at the start time displayed.
    Step 7: Wait for Host

Special Features & Etiquette

Once you see a screen like the image below that has the “Chat, Raise Hand and Q&A” at the bottom center and “Leave” in the bottom right, you are in the webinar.

Overall Review

General Notes:

  • You will be able to see and hear the panelists, but they cannot see or hear you.
  • At the end of the webinar, the panelists may choose to take questions. At that time, you may click the “Raise Hand” function. The panelists will then unmute you, so you may ask your question aloud.

Chat Function

  • The Chat function is to be used professionally.
  • You may choose to send a message to just the panelist or to the panelist and the attendees by selecting the blue box.

Chat Function

Q&A Function

  • The Q&A function should be used for any questions for the panelists.
  • Note: Everyone can see the question you post in the Q&A section.
  • You may type your question at any point throughout the webinar, the panelists may choose to answer questions at the end of the webinar.
  • When viewing the Q&A function, you have the ability to up-vote questions which means they will move up on the list and be answered sooner. If you see a question that you want to be answered, give it an up-vote.

Q&A Function

Still have questions? Call 217-206-6058.