Faculty Files Office


COVID-19 Note – Updated: The Faculty Reading Room and PAC 5A conference room are closed at this time. The Faculty Files Office will open by appointment only to provide portfolio scanning assistance.

The Faculty Files Custodian will continue to add documents to electronic back-up files, and she will grant faculty time-limited access to their (digital) files upon request. Faculty may submit documents electronically: via email to uisfacultyfiles@uis.edu, or via PEAR (the Protected Email Attachment Repository) to Alicia Utterback with cc to Monica Kroft. Paper files will be updated as soon as possible.

Digital files will be made available to personnel committees and other reviewers (Deans, VCAA/Provost, Chancellor) via confidential Box folders, with access logged and granted on a time-limited basis.

See Provost’s Communication 2020-3-18 for additional details.

The Faculty Files Office houses official faculty personnel files, which are used to reach decisions on promotion, tenure, and retention. The Faculty Files Custodian is responsible for maintaining and safeguarding faculty personnel files, and for granting access to authorized individuals charged with reviewing files under the terms of the Faculty Personnel Policy.

Please see the most recent update above for information regarding the current status of the Faculty Files Reading Room and PAC 5A conference room.

The Faculty Files Reading Room adjacent to the Faculty Files Office is available for personnel file review at the times listed below. Personnel committees may inquire about the availability of the PAC 5A conference room for meetings involving personnel files by contacting Patsy Nation (pnati2@uis.edu, 217-206-7022).

Link to more information about faculty personnel files in Article 1 (pp. 6-8) of the Faculty Personnel Policy

Read about how to ensure correspondence intended for inclusion in personnel files is added without delay.

View important information regarding Tenure, Reappointment, and Promotion application materials.

Regular business hours:

COVID-19 Note: The Faculty Files Office is currently closed to walk-in traffic. Please contact Alicia Utterback to arrange for digital file review.

  • 8:30 a.m. to noon
    1:00 to 5:00 p.m.
    Closed noon to 1:00 p.m.

Office location:

  • Public Affairs Center, Room 531
    Enter through Provost’s Suite, Room 525