Website Migration Project 2013

In spring 2012, the Office of Web Services began evaluating content management systems. Our goal was to implement a web content management system at UIS that makes it easy to create and maintain 200+ websites with 300+ contributors, with shared content and templates that supports content workflow, versioning, and rollbacks. We evaluated these systems across 40+ features. In fall 2012, we shortlisted WordPress Multisite as one of the key contenders.

A planning document created by the Office of Web Services outlined several parameters – server requirements, migration parameters and processes, user roles, required plugins, workflows, training, etc. The Office of Web Services collaborated with ITS for a production server setup. ITS created and now maintains a test and production environment for WordPress CMS.

In 2013, the Office of Web Services migrated UIS websites from a web publishing system to WordPress CMS. In addition, starting in spring 2013, Web Services implemented Responsive Web Design on the official UIS websites. This technology allows our websites to automatically respond to a user’s browsing environment: desktops, tablets, and mobile devices. Responsive Web Design eliminates the need for developing a different design for each browsing environment but use the same content for delivery.


In 2013, Web Services migrated UIS websites from a Web Publishing System to WordPress CMS. The implementation of a CMS at a university takes careful planning. Project management demonstrates how to separate this into manageable steps. One of the main advantages of a project management approach is the opportunity to use scarce resources and allocate them effectively. This video is a visualization of the migration workflow [Kanban methodology] used to remove inefficiencies.


Migration Timeline

Fall 2012

  • Sandbox and performance scaling
  • Website migration tests
  • Planning [process, procedures, training, support] and initial website migration

Spring 2013

  • Content migration to CMS
  • Streamline migrated websites
  • Train campus Editors and Authors

Summer 2013

  • Content migration to CMS
  • Streamline migrated websites
  • Launch new homepage
  • Launch and apply new theme to migrated websites
  • Train campus Editors and Authors

Fall 2013

  • Content migration to CMS
  • Streamline migrated websites
  • Launch and apply new theme to migrated websites
  • Train campus Editors and Authors

Spring & Summer 2014

  • Complete content migration to CMS
  • Launch and apply new theme to migrated websites
  • Refresh top-level and enrollment management theme
  • Train campus Editors and Authors