CIVIL SERVICE ADVISORY COUNCIL
 UNIVERSITY OF ILLINOIS AT SPRINGFIELD
 CONSTITUTION AND BYLAWS

 

Amended and Approved  February , 2004

ARTICLE I
NAME

ARTICLE II
PURPOSE

Assistant Vice President  for Human Resources and to the Chancellor;

Section 2.    To represent the civil service employees to campus administration and to advise the Chancellor in the formation and implementation of policies and procedures relating to civil service employees;

Section 3Section 1.    To provide a medium for the passing of ideas and information between employees, and employee groups to the .    To study and make recommendations regarding campus conditions of employment, problems, and needs either at the request of the campus administration, at the request of civil service employees, or upon its own initiative;

Section 4.    To study and make recommendations regarding pertinent topics, upon request or upon its own initiative, to the campus Assistant Vice President  for Human Resources, the Associate Vice President for Administration and Human Resources, the State University Civil Service System Advisory Committee to the Merit Board, and the  State University Retirement Member Advisory Committee.
 

ARTICLE III
MEMBERSHIP AND QUALIFICATIONS

Section 1.    Any status civil service employee shall be eligible for membership on the Civil Service Advisory Council.

Section 2.    Membership of the full Council shall be composed of fifteen (15) representatives elected by the staff, plus special group representatives.

Section 3.    Council members shall be elected for two-year terms, eight representatives will be elected in even years, and seven representatives will be elected in odd years.

Section 4.    Any elected member (this includes officers) who is absent from three regularly scheduled meetings of the Council without notifying, in advance, the President (if he/she is unavailable then one of the other Officers) and without having a valid excuse, as determined by the Officers, is automatically dropped from membership on the Council.  A replacement will be appointed according to the Bylaws.
 
 

ARTICLE V
  OFFICERS

Section 1.    The Officers of the Council shall be:  President, Vice President, Secretary, and Treasurer.

Section 2.    The Officers of the Council shall be elected from the fifteen elected employee representatives.

ARTICLE VI
 ELECTION OF OFFICERS

Section 1.    Names shall be placed in nomination by the voting members at the June Council meeting.  Further nominations will be accepted at the July meeting prior to the election.  If more than one (1) person is running for any one position, then a secret ballot will be cast.  The outgoing president shall preside at the election and all elected members present shall vote.  In the case of a tie, another vote will be taken after discussion.  Should a tie still exist, the Chair of the Election Committee will draw to break the tie.

Section 2.    Term of office shall be one (1) year.  

Section 3.    In case of a vacancy of office, the full Council shall elect a replacement from the current members of the Council.  The presiding officer shall notify the Council of the reason for the vacancy in office and shall cause the position to be filled by election at the next scheduled Council meeting.  Election shall be conducted as outlined in Article VI, Section 1 above.  The person elected to office will serve until the annual election of Officers is held at the July Council meeting.
 

 

ARTICLE VII
 AMENDMENTS

Any member of the Council may propose an amendment to the Constitution and Bylaws of the Council by presenting it in writing at any regular meeting.  The proposed amendment shall be submitted to the President who shall assume the responsibility of informing all members of the Council of the proposed change.  The amendment shall be placed upon the agenda of the next regular meeting for discussion.  It will then be voted on at the following meeting, and shall be adopted, if approved by a majority of the Council members.