Policies

As an employee of the Department of Residence Life it is your responsibility to be knowledgeable of the policies and procedures listed in the Community Guidebook. A copy of the guidebook is included at the end of this manual.

Student Records & FERPA

The Family Education Rights and Privacy Act (FERPA) was enacted in 1974 with the passing of the Buckley Amendment and it provides students with the right to inspect and review their official educational records, request corrections to limit access to such records, and to withhold the disclosure of any or all categories of directory information.  FERPA applies to currently or formerly enrolled students, but does not pertain to students that have applied but have not yet been accepted or enrolled in classes.

As a general rule, you should only speak with the student themselves about any records or data we may have on file for them.  UIS makes directory information available to the public unless the student requests non-disclosure by filling out a FERPA form in the Office of Admissions and Records (SAB 20).  Residents may change their FERPA status at any time.  Copies of the complete FERPA policy for the University of Illinois at Springfield are also available there.

If someone calls to ask about the status of a student, please refer them to your RD.  Any violation of FERPA may result in job termination.

 

Media

All request for comment to the media should be referred to the Office of Media Relations or refer the media outlet to request another student for comment.