Volunteer Emergency Worker Policy
Last Updated 6/20/07
In July 2006 the State of Illinois passed the Volunteer Emergency
Worker Higher Education Protection Act. This state law provides
for accommodation to be made for students who volunteer to serve
as emergency workers. If an absence is the result of a student's
role as a volunteer emergency worker an instructor is required
to accommodate the absence within reason.
Students can appeal
through the Records and Registration Appeals Committee if they
believe the professor has not reasonably accommodated an absence
resulting from volunteer emergency work.
Please contact the UIS Registrar
for assistance with this process.
Policy Regarding Call-up of Students to Active Duty in the
Military
Last Updated 12/11/06
The call to active duty presents an extreme hardship upon students. In
an effort to assist those students who are called to active duty,
the campus has established the following policy.
Students who are called into active military duty during the course
of an academic term, including the National Guard and Reserve active
duty, will receive refunds and course credits as follows:
DEPARTURE DURING THE FIRST FIFTEEN CALENDAR DAYS AFTER CLASSES
HAVE BEGUN FOR THE TERM:
-
Grades and Credit: No course credit or grades will
be given.
-
Registration will be shown on UIS records but not on transcripts. Pursuant
to normal University policy, students who withdraw from courses
do not receive course credit.
-
Charges: Tuition, fees, and student health insurance premium will be
refunded in full. Housing charges will be refunded on
a prorated basis.
DEPARTURE AFTER THE FIFTEENTH DAY BUT BEFORE MID-TERM:
-
Grades and Credit: No course credit or grades will
be given.
-
Registration will be shown on UIS records but not on transcripts. Pursuant
to normal University policy, students who withdraw from courses do
not receive course credit.
-
Charges: Tuition and fees will be refunded in full. Housing charges
will be refunded on a prorated basis. The refund of student
health insurance premiums will be determined by the insurance company.
DEPARTURE AFTER MID-TERM THROUGH THE TWELFTH WEEK OF THE SEMESTER:
Grades and Credit: Students will either be withdrawn
or take an incomplete in all courses in progress at the time
of departure as follows:
-
A. Prior to departure, the student may withdraw from all
courses. No
course credit or grades will be given. Pursuant to normal University
policy, students who withdraw from courses do not receive course
credit.
-
B. Prior to departure, the student may take an incomplete
for all courses. An
incomplete due to military call-up (I grade) will appear on the student's records
and academic transcript. The student must complete the course
by the end of the second semester after the return from active duty.
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C. If the student does not make a decision prior to departure,
all courses will be recorded as incomplete. Upon return
from active duty the student must either withdraw from all
courses or complete the courses by the end of the second
semester after the return from active duty.
-
Charges: For students who withdraw, tuition and fees will be refunded
in full. For students who take an incomplete for all courses, tuition
and fees will not be refunded. Housing charges will be refunded on a
prorated basis. The refund of student health insurance
premium will be determined by the insurance company.
DEPARTURE AFTER THE TWELFTH WEEK THROUGH THE END OF THE SEMESTER:
Grades, Credit and Charges: Students will have the option to
do the following:
- A. Withdraw with a full refund of tuition and fees
- B. Take an incomplete
- C. Receive credit for the course.
Credit for undergraduate students may take the form of
a letter grade or grade of CR for each course in which they have
attained a grade of C or better at the time of withdrawal, as determined
by the faculty member.
Credit for graduate students may take the form of a letter
grade or grade of CR for each course in which they have attained
a grade of B or better at the time of withdrawal, as determined
by the faculty member.
ADDITIONAL NOTES:
-
Students receiving financial aid will have tuition and
housing refunds applied to the financial aid programs from
which funds were awarded according to guidelines established
by federal and state financial aid regulations. Students
should consult with Financial Assistance concerning the impact
of military call-up on financial aid conditions and eligibility.
-
Students enrolled in irregular term courses will be treated
in a manner consistent with the policies outlined above.
-
Students who are called to active duty will not be subject
to Financial Assistance and/or academic satisfactory progress
standards for the withdrawal term.
-
Textbooks in good condition which were purchased during
the semester in which call-up occurs will be repurchased prior
to departure by the Bookstore at the prices paid by the student.
-
Students called to active duty may receive a full refund
on parking decals if the remnants of the decal are presented
to the Bursar’s office prior to departure.
-
Appeals of actions under this policy may be filed with
the Registrar. All appeal time frames
established by UIS (e.g. housing policy, parking tickets,
library fines, etc.) will be held in abeyance during the period
of active duty.
- Students who have chosen to withdraw from their course or
courses due to military leave have the right to request priority
registration during a subsequent term for the course or courses
from which they have withdrawn.
Please contact the UIS Registrar
for assistance with this process.
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