UIS Police Emergency Response Plan

The following plan characterizes areas of responsibility and outlines an administrative framework to respond to emergency situations. This plan is fashioned to facilitate rapid, professional and supportive response to campus emergencies and allows for the campus community to quickly adapt to events as they unfold. It should be understood that individual units must develop emergency action plans for situations that may develop within their areas of responsibility. These plans and annual updates must be submitted to the University Police Department by September 30^th each calendar year.

Level 1: Minor department or building incident - can be resolved by a responding service unit. (Examples: Physical Plant responds to a broken water pipe or short-term heating or electricity outage)

Level 2: Department or building incident - can be resolved with existing University resources or limited outside help. These incidents are usually one dimension events having a limited duration and little impact except those using the space/building in which the incident occurs. (Examples: Minor chemical or fuel oil spills; loss of building heat or electricity for several hours; minor fire confined to a room and not involving hazardous chemicals; etc.)

Level 3: Primarily people, rather than infrastructure focused. Many student issues can become complex because of varied institutional and student support responses that must be coordinated. For these situations, written departmental plans must be in place and implemented. (Examples: Assaults; sexual assaults; building/office occupation; hate crimes; bomb threats; etc.)

Level 4: Major emergency impacting a sizable portion of the campus and/or outside community. Level 4 emergencies may be single or multi-hazard situations, and often require considerable coordination both within and outside the University. These emergencies include projected events on campus or in the general community that may develop into a major University crisis or a full disaster. (Examples: Heating plant failure; extended power outage; severe storms; major fire; contagious disease outbreak; domestic water contamination; etc.)

Level 5: Catastrophic emergency involving the entire campus and surrounding community. Immediate resolution of the disaster, generally multi-hazard, is beyond the emergency response capabilities of campus and local resources. (Examples: Earthquake or tornado requiring State and/or Federal assistance.)

The Chancellor or any Command Staff Member, are authorized to declare a Level 4 or 5 emergency when s/he deems it necessary to place into immediate effect emergency procedures and/or to close all or part of the University. This individual may also activate the UIS Incident Response & Recovery Team (IRRT) as the situation dictates.

Emergencies or potential emergency conditions should be reported immediately to the UISPD @ 206-7777 (emergency #) or 206-6690.

University Police Telecommunications will follow a Standard Operating Procedure (SOP). These procedures will be reviewed and updated annually; they will be followed for nearly all emergency situations.

1. Dispatch police officers and make appropriate fire and/or medical rescue calls.

2. Notify the IC and/or Chief, one of whom will determine whether or not to initiate the emergency notification telephone call list or selectively notify individuals.

3. If the emergency call list is initiated, the Chief will determine the appropriate level of response and to what extent the IRRT will become involved.

Some situations may require deviation, but in all situations full and complete communication with University officials is required.

The UISPD will notify the Chancellor (or designee), the VC Student Affairs (or designee), and the Director of Public Relations to allow them to evaluate all facets and potential ramifications of a Level 3 situation and to provide input on what actions should be taken.

If a Level 4 or 5 emergency has occurred or is imminent, the UISPD shall notify and assemble the IRRT. In the absence of the Chief, the IC will assume IRRT leadership responsibilities until the Chancellor (or designee) arrives. Prior to the IRRT arrival on campus, the IC is authorized to make necessary operational and response decisions and to commit resources to mitigate and control the crisis. UISPD personnel are authorized to request immediate assistance from University Departments and personnel on an emergency basis, including asking staff to be reassigned from less critical assignments to assist officers.

Level 4 or 5 emergencies require the Chief or Incident Commander (IC) establish an Emergency Operations Center (EOC). Normally, the EOC will be the Police Department Building. The EOC can be established at other locations where necessary support facilities exist including easy access to:

· Radio access via a scanning radio for all campus and local municipal frequencies

Other university units and personnel may be asked to assist and support the IRRT as conditions dictate:

In emergency situations that involve the city of Springfield or other surrounding municipalities, the UISPD is responsible for activities of the IRRT that must be coordinated with local emergency preparedness officials.

The following University offices/individuals are to assume various roles and provide support as needed in an effort to provide an effective, coordinated response.

Academic Deans & Chairs	Identify and resolve instructional and research issues. Coordinate necessary faculty resources.
Recreation and Athletics	Coordinate use of the Gym Complex or other designated spaces as staging areas, open bay temporary shelter, and/or a temporary morgue.
HR EAP & Counseling Center	Assist employees and students in coping with trauma.
Health Services	Provide back-up medical support. Assist in providing services to those with minor injuries and provide trauma support. Assist onsite medical triage if requested.
Printing/Duplicating and Mail Room	Provide courier services for Response and Management Team. Post signs and notices. Provide printed material as directed.
Physical Plant	Mitigate utility, facility and grounds damages, restoring to functional levels. Assist Police create safety perimeter(s) at the emergency site(s). Arrange for fit-up of temporary quarters for displaced units. Coordinate structural evaluations and repair estimates
UISPD	Evacuation, law enforcement, crowd control, site security, and mobile communications. Liaise with on-site fire and medical command personnel.
Purchasing	Obtain emergency goods and services including coordination of pick-up & delivery to emergency site.
Residential Life	Coordinate housing operations including any temporary shelters.
Telecommunications	Coordinate temporary telephone, fax, and computer hookups. Arrange phone bank for necessary student call-outs to family. Activate “800” number if necessary.
University Relations	University spokesperson and media coordination. – Internal & External -
University Food Service	Coordinate dining services for dislocated students, personnel, and emergency workers.
University I-Card	Create new identification/access credentials as requested.
University Safety Officer	Assist in any biohazard incidents. Link with State Environmental Authorities as necessary.
University Risk Management	Assist in identifying scope of loss and coordinate / liaise on insurance issues.
Office of Campus Web Services	Oversee the primary UIS Website. Post critical information and announcements on the Campus Homepage.
Provost’s Office	Ensure staffing of the Campus Switchboard.

In some circumstances, it may be necessary to request faculty or staff to assume temporary roles outside the normal scope of their duties, taking into consideration their ability to carry out those temporary roles. Any department (i.e. Financial Aid, Admissions, etc.) not having a specific role for their personnel will automatically become part of a “pool” of reserve personnel to assist as assigned by the IRRT.

In most cases this responsibility lies solely with the Chancellor. In the absence of the Chancellor any Command Staff Member may officially declare an end to the state of emergency after counsel and advice with the IRRT.