Objectives: Ensure that faculty and staff have the most current technology available to fully participate in a technology-enabled work and learning environment, while making the replacement process seamless and cost-efficient.
How often: ITS will provide every full-time faculty and staff of participating units with a desktop or laptop computer once every four years. The oldest computers will be refreshed in year 1 followed by the next oldest computers in year 2 and so on. ITS will attempt to refresh approximately the same number of computers each year. Replacement is automatic, based on the age of the computer.
Who is eligible: All full-time faculty and staff – one computer per position once every four years. Individual staff/faculty are required to turn over their existing computer in order to receive a new one.
When computers become eligible for automatic replacement, the faculty and staff will be contacted via e-mail and directed to a Web form listing their options. The e-mail message notifying them of the impending replacement will contain a deadline for their reply. If they do not respond by that time, they will receive the new standard model of what they currently have. Faculty and staff with special configuration needs can explain those needs and their preferences on the web form.
Once the new computers are ready for delivery, ITS technology support staff will contact faculty and staff directly to set up a mutually-convenient time to deliver the new equipment. ITS staff will assist with back up of data from old computer to the new one.
Configuration options: Faculty and staff can choose between standard-model Apple Macs or Dell PCs, in either desktop or laptop configurations (subject to change each year):
- Desktop – Newest Line of Dell Optiplex
- Desktop – Newest Line of iMac
- Laptop – Newest Line of Dell Latitude
- Laptop – Newest Line of MacBook Pro
Each year, ITS will send the configuration options for the next replacement phase to deans for review and approval.
Special needs: ITS will meet reasonable above-average needs (e.g. larger displays for those who regularly work on two documents simultaneously and for someone with vision problems.) Anyone who wants additional computers can buy them out of departmental or grant funds, with ITS help in configuring the machines and using our academic vendors. ITS will not replace these.
Ownership and inventory control: This program is a partnership between the college/department and ITS. Below is a list of responsibilities for each that we see as key components to successful implementation of the program:
- The computers will be the property of the university and located on ITS inventory.
- Information recorded in FAB Web will be done by ITS.
- ITS will replace any defective machine.
- ITS will replace any machine that becomes unusable based on ‘normal wear & tear’.
- Assist ITS with the collection of inventory information.
- Notify ITS of new positions created.
- Notify ITS when staff leaves the college/department.
- Purchase of additional items such as: 2nd monitor, docking station for laptop, etc.
- On an annual basis, each college/department will be given a listing of computers to verify the location and return to ITS for updating into FAB Web.
[At some point during the Desktop Refresh Program you may be required to provide your Service Tag Number or Serial Number. Here are directions on how to locate either of these numbers on University owned equipment.]
Current Models & Configurations
- Desktop 1
Optiplex 9010 Minitower, Intel Core i5 Quad Core Processor
90% Efficient Power Supply
USB 3.0/Firewire Support
21.5in Widescreen LCD Monitor
1 Gigabit Radeon HD Video Card (Dual Monitor support)
500GB Hard Drive
2 Button Optical Mouse
Sound Bar Speakers
- Desktop 2
iMac, 21.5-inch: 2.7GHz quad-core Intel Core i5
Turbo Boost up to 3.2GHz
1920 x 1080 resolution
8GB (two 4GB) memory
1TB hard drive1
NVIDIA GeForce GT 640M with 512MB
8x double-layer SuperDrive
- Laptop 1
Latitude E6530, Intel Core i5 Processor
1 GB Nvidia 5200M Graphics Card
500GB Hard Drive
15.6″ HD Anti-Glare LED/LCD
Built in Webcam
9-cell Batter (7-8 hours)
- Laptop 2
Mac Book Pro
2.3GHz quad-core Intel Core i7
Turbo Boost up to 3.3GHz
4GB 1600MHz memory
500GB 5400-rpm hard drive1
Intel HD Graphics 4000
NVIDIA GeForce GT 650M with 512MB of GDDR5 memory
Built-in battery (7 hours)