Electronic announcements are distributed to the university community through email distribution lists. A distribution list is a list of email addresses. Emails sent to a distribution list are received by all members of the list. Distribution lists facilitate group communication by eliminating the need to enter individual email addresses when sending an email to a group.
All uses of distribution lists must adhere to the UIS Acceptable Use Policy, as well as other policies related to specific distribution lists (such as lists for departments, colleges, organizations, etc). Individuals who send messages through distribution lists are personally responsible for the message content. Distribution lists may only be used for university related purposes and may not be used for private or personal use. When sending an email to a distribution list, it is helpful to consider the following questions:
- Does this email pertain to all individuals on the list or just a few?
- Is there a more effective method of distributing this information?
- Does using the list conflict with any aspects of the UIS Acceptable Use Policy?
- Is this information directly related to the group receiving it?
Distribution Lists Administrated by ITS
Official Employee Announcements
Official university announcements are sent to the UIS Employee – Official Information DL list. Every UIS employee is a member of this list and receives these official announcements in their email inbox. A copy of each announcement sent to this list is placed in an Outlook Employee Announcements public folder. Only Deans, Directors, and Department Heads (UIS DDDH list), or designees, can mail to this list. Members of the DDDH list can request that an employee from their department be listed as a mailing designee by contacting the UIS Technology Support Center (email@example.com).
Official Student Announcements
Official student announcements are sent to the UIS Student – Official Information DL. Every currently enrolled student is a member of this list and receives the official announcements in their email inbox. Only members of the UIS DDDH [Deans, Directors, and Department Heads] distribution list, or designees, can mail to the UIS Student – Official Information DL. Members of the DDDH list can request that an employee from their department be listed as a mailing designee by contacting the UIS Technology Support Center (firstname.lastname@example.org).
General Campus Announcements
General announcements pertaining and of interest to all members of the campus community may be sent to the UIS Campus Announcements distribution list. All employees can email to this list and receive emails sent to the list. If you do not wish to receive emails on this list, you may request that your name be removed from the list by contacting the UIS Technology Support Center (email@example.com). As with all lists, users must adhere to the provisions of the Acceptable Use Policy.
Other Distribution Lists
In addition to the three main distribution lists discussed above there are a number of other important lists that serve large segments of the UIS community. The following is a list of other frequently used general distribution lists and staff members that manage list membership:
- UIS Academic Professionals – Kim Hayden
- UIS Business Managers DL – Mike Bloechle
- UIS DDDH – Emily Schirding
- UIS Emeritus Faculty – Patti Brown
- UIS Faculty – Patti Brown
- UIS Online – Carrie Levin
- UIS Part-Time Faculty – Patti Brown
- UIS Program Secretaries and Staff DL – Patti Brown
- UIS Student Organization Advisors DL – Cynthia Thompson
- UIS Student Organizations DL – Cynthia Thompson
Use of these and all other distribution lists must adhere to the UIS Acceptable Use Policy as well as other guidelines set by the list manager.
Campus departments and organizations can request new distribution lists by contacting the UIS Technology Support Center (firstname.lastname@example.org).