Trans Guide @ UIS: Policy

UIS Preferred Name Policy

The University of Illinois (all three campuses) allows students to include a preferred name on some systems. These systems include class rosters, the display name in Banner Self-Service, and the display name in a number of learning management systems (e.g., Blackboard, Compass, and Moodle), most online phone directories, and coming in October 2017 on the University i-card. The University will also retain your full legal name, which is used when required by the University, such as in tax documents, contracts, academic transcripts, diplomas, and certain health records. For further details (including information about surname changes), students can refer to the Office of the Registrar.

To set or change your preferred first name:

  • Students: Using campus portal or other resources, enter Banner Student Self-Service and under Personal Information options, select Preferred First Name.  Follow prompts.

Acceptable uses of preferred first names include:

  • A middle name instead of first name
  • An abbreviated name (Rob instead of Robert, Manny instead of Emmanuel)
  • An anglicized name (Wendy instead of Haiyan)
  • A name to which you are in the process of legally changing
  • A name that better represents your gender identity

You may not use your preferred first name to misrepresent who you are, nor may you use any profane or offensive language in your preferred first name. Your preferred first name is subject to approval by University administration, and those who intentionally and egregiously misuse the preferred first name option may be subject to disciplinary action.

A preferred first name may take several days to roll out to all systems that carry preferred first name. For complete information visit or contact the UIS Registrar, Brian Clevenger, at

UIS Nondiscrimination Policy – Currently, gender identity and expression are included in the University of Illinois nondiscrimination policy. Click here  to view the campus nondiscrimination policy.

Illinois Nondiscrimination Policy – The Illinois Human Rights Act nondiscrimination policy includes sexual orientation, which is intended to cover gender identity, for employment, housing, and public accommodations. Click here to view the Illinois Human Rights Act. Click here to view Illinois Gender Advocates’ explanation of the Illinois Human Rights Act.

Inclusive Language on all UIS Forms – Currently UIS does not include “Transgender” and/or “Other _________” as a gender designation on the application for Admission, Housing, or is it required on campus wide institutional assessments but some do such as . However, many student services departments voluntarily do this such as intake forms in Counseling Services, Health Services, & Career Development Center.

UIS Gender Neutral Housing PolicyGender Neutral Housing (GNH) option is being piloted within Residence Life to primarily upper-class or graduate students.  This piloted community will provide a welcoming space for students to choose their roommates, regardless of gender, to promote a healthy and safe living and learning environment. GNH allows students to live in an environment where they can express their gender or sexual orientation in a way that is true to themselves in a safe and supported way. If you have questions about gender-identity, gender expression, or transgender student support, please contact Kerry Poynter in the LGBTQA Resource Office Click here to view the Residence Life Gender Neutral Housing webpage to learn more.

Residence Life Community Handbook – Transgender Inclusive Statement – The Department of Residence Life is committed to providing a safe and comfortable living environment for all students, including those whose gender identity and/or expression differs from the sex assigned to them at birth. For transgender students looking for a supportive living arrangement in the residence halls and apartments contact the Director of Residence Life (John Ringle,, or 217-206-6190). Residence Life respects and affirms a student’s gender identity and/or expression, prioritizes our student’s physical and emotional safety, and will find the best match between the student’s needs and the options available. Students seeking additional support in the University environment should contact the LGBTQA Resource Office.

Campus Pride Trans Policy Clearinghouse – Find out about policies at other colleges and universities.


Campus Pride Index – Compare the 51% “Gender Identity/Expression” UIS score to hundreds of schools around the country at

*If you have any questions about relevant UIS, state or federal policies or you feel that you are being discriminated against due to your gender identity please contact Deanie Brown (Associate Chancellor, Access and Equal Opportunity,, 217-206-6222) who will work with Kerry Poynter (Director, LGBTQA Resource Office) on request to address your concerns.  You may also contact Kerry Poynter directly ( or 217-206-8316), who will then notify Deanie Brown.


Trans Guide @ UIS: Education – Facilities – Policy – Resources – Transitioning