Student Employment - Campus Job Descriptions

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Enrollment Services

Admissions

Clerk Typist/Mailroom

Salary: $8.00

Job Description: Responsible for assisting secretary in processing of recruitment mailing.  Perform routine office procedures such as filing, copying, typing, errand running, data entry and answering the phones.

Qualifications:  Must be able to type on both a typewriter and a computer.  Familiar with general office filing.  Able to follow office policy and procedures.  Able to follow directions. Dependable. 8/19/04

Clerk Receptionist

Salary:  $8.00

Job Description:  Responsible for assisting secretary by answering telephones, setting up appointments, and directing visitors. Will also perform computer functions, such as data entry and clean up.

Qualifications: Must be able to use multi-line phones, have excellent customer service skills, and be familiar with computers.  Able to follow office policy and procedures.  Able to follow directions. Dependable. Must speak excellent English,and have a thorough understanding of English, preferably have had at least one previous semester in the U.S. if an international student.

Student Ambassador

Salary: $8.00

Job Description:  Conducts tours for guests and prospective students  daily and at UIS Preview Days.  Makes contact with prospective students. Helps host Board of Trustees. Assists with campus receptions. Helps with welcome Activities during First Week. Helps plan and produce Preview Days; serves as greeters and helps students mingle.  General clerical/light manual assistance to the Office Of Admissions/Records.  Must be able to perform common office duties and light manual assistance as needed. Other duties as assigned.

Qualifications:  Good interpersonal and communication skills. Possess basic office skills. Good public speaker. Flexible schedule(work some Saturdays and evenings.) Friendly and outgoing. Knowledgeable about UIS.
 

Financial Aid

Financial Aid Assistant-Front Counter

Salary: $8.00

Job Description:

Assistant needed to primarily answer phones and greet persons at the Financial Aid counter front desk.  Other duties as assigned.

Qualifications:

Must have exceptional telephone skills. Must have good verbal skills with fluent English. Must be good with people. 

Financial Aid Assistant

Salary: $8.00

Job Description: Provide exceptional customer service at front desk by politely answering calls/questions from walk-ins.  Maintain confidentiality of all information received in the office. Learn to use the SAMS system.   Create new files and accurately file. Keep files and file room organized.  Contribute positively to team environment.  Learn the “basics” of applying for financial assistance.  Assist with mailings. Other assignments as needed.

Qualifications: Detail oriented,  good telephone skills, dependable and punctual.  A typing & filing test will be given at the time of interview- accuracy a must.  Willingness to sign a statement of confidentiality.  Applicant must have and maintain satisfactory academic progress. Must be willing and able to work  20 hours/week. Preference given to applicants awarded federal work study funds and who have previously worked in an office.

Financial Aid Database Manager/Web Developer

Salary:  $8.00

10-20 hrs per week

Job Description:   Help maintain Financial Aid database using Access. Help maintain UIS Financial Aid WebPages, making changes as needed. Other duties as assigned.

Qualifications:  Knowledge of Access and web-based editor such as  Front Page or Dreamweaver. MIS or Computer Science major preferred.

Federal Work Study Positions:

America Reads/America Count  Tutors

Salary: $9 per hour

Job Description:  Help students individually or in small groups with reading or math. in local elementary schools. Students will be no older than 11 or 12 years old. Work will be given to the tutor by the classroom teacher. Tutors should spend the majority of their time helping students, not grading papers, running off copies of papers, etc. Only federal work study funds are available for these

Qualifications: Must be awarded federal work study as part of their financial aid.  Must have a 2.5or above cumulative grade point average if an undergrad and 3.0 if a graduate student. .

Springfield Schools with tutors include: Dubois, Fairview, Graham, Harvard Park, Hazel Dell, Southern View.

Community Service

Illinois Environmental Council

Intern

Pay range is $8 per hour

Job Description:  Assist with updating the organization's statewide activist database and listserv information. Support outreach and coalition building activities. Assist with special events for the environmental community of  Illinois. Other duties as assigned.

Qualifications: Must have federal work study. Must have computer skills and experience with the following programs:  Microsoft Word, Excel, Internet (browsing and searching), and .email applications. Must be highly organized, with the ability to coordinate multiple tasks and work independently.  Must have good written and oral communication skills. Should have experience with database management, other computer programs such as Powerpoint and Publisher and an interest in environmental issues and policies.

Illinois Stewardship Alliance (ISA)

Intern

Pay range is $8 per hour

Job Description:  Must be awarded federal work study.  Student will be involved in all aspects of the organization including participation in the legislative process and working on issues benefiting the environment, family farms, and alternative marketplace consumers. This person will also participate in the planning and implementation of special events around the state, assist in grassroots organizing to stop factory farms and to help develop local food systems.  This person will be given the chance to prepare press releases and grass-roots communications, and to assist in maintaining contacts with issue coalition partners.

Qualifications:  Written and oral communication skills, ability to work well with the media, legislators, and citizen activists.  A strong interest in community-based organizing as well as farming and / or environmental interests are necessary.

Illinois State Museum

Collections Assistant

Salary: $8.00 per hour or above based upon funding

Job Description:  Student will assist curators in entering and verifying existing records in a computer database for a wide variety of collections including prehistoric Native American artifacts, biological specimens, fossils, and rocks and minerals. The student may choose the discipline focus such as anthropology, botany, etc. The student will learn about specimen identification, georeferencing, collections organization, cataloging, conservation, and collections database management, and will assist with public programs for the community.  The student will work in the Illinois State Museum Research and Collection Center.

Qualifications: Must be awarded federal work study. Previous course work in selected discipline preferred.  Previous experience working with relevant specimens or collections preferred. Experience with word processing and database management preferred.

Lincoln Memorial Gardens

Salary: $8.00 per hour based upon funding

Job Description:  Assist with special events.  Assist the education coordinator with educational programs  both during the weekday and weekends for school children and adults.  Perform grounds work under the supervision of the head gardener.  Do routine building maintenance.  Assist with exhibit maintenance and design.  Other duties as assigned.

Qualifications:  Must be awarded federal work study.  Desirable qualifications include good communication skills, both oral and written; plant identification skills, experience working with children, previous biological, horticultural, botanical other natural science coursework.  Necessary qualifications include dependable transportation, and the ability to perform occasional strenuous physical labor.

Records/Registration

Records Clerk

Salary:  $8.00

Job Description:  Responsible for all filing for the Office of Records and Registration.   Will also assist full-time staff with various tasks including but not limited to copying, mailings, and other routine office tasks.  This employee will also provide backup customer service at a busy counter including providing assistance to students attempting to register in person, by telephone, or via the web.

Qualifications:  Must be familiar with general office filing, have basic word processing skills, and be able to deal with confidential records.  Must show attention to detail and accuracy is a must.  Excellent communication, organizational, interpersonal, and telephone skills are essential.  Must be responsible, dependable, motivated, and willing and able to work under pressure in a multi-task environment.  The individual must also have the ability to  learn complex policies and procedures.

Records Registration Clerk

Salary: $8.00

Job Description: Individual will provide assistance to students attempting to register (in person, via telephone, and via Web Registration).  Will prepare and send advising files, mail official transcripts to students, and assist with all records and registration mailings.  Individual will provide faculty, staff, and students with information concerning policies on academic grading, probation, registration, course withdrawals, and refunding.  Individual serves as a customer service representative at a busy counter.  Individual is also responsible for all student records and registration filing and other duties as assigned.

Qualifications:  Excellent communications, organizational and telephone skills.  Individual must be responsible, dependable, motivated, and willing to work well under pressure in a multi-task oriented environment.  Experience dealing with people in stressful situations and an ability to learn complex policies/procedures is a must.  Individual must be familiar with general office filing, have basic typing skills, and be able to deal with confidential records.  Excellent phone etiquette is also required.