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Financial Assistance, Office of Admissions and Records

 

Student Employment Procedures

All student workers must be enrolled at UIS for at least six hours in the spring and fall and three in the summer.  If you have worked as a student worker in the spring but do not take any classes in the summer, your job must be changed to extra help for the summer semester. (Extra help workers have FICA/medicare deducted from their checks while student workers do not. )

To work as a student worker, your first step is to visit the Student Employment Currently Available Jobs page  on this site to  find out what jobs are available. They will be listed in red. (To find a job description, you may click on the department name and this will take you to a page of job descriptions; remember only the jobs listed in red on the Currently Available Jobs page are being filled.) This page will also tell you how to apply for the job. Some departments will interview immediately while others want to review resumes before choosing applicants. (For help with writing a resume, please contact Career Services at 217-206-6508.)

If the department requests a resume, these will be reviewed and selected applicants will be invited to interview. If the department calls you to schedule an interview, you need to come to the the Student Employment office in UHB 1030 before this interview to obtain an Application for Student Employment. You will take this with you to the interview.

Once you have obtained a job, you will need to return to the Student Employment office to do the required I-9 form.  Be sure to have two of the forms listed on the I-9 form with you when you come to Student Employment this time. Most common forms used are either your student ID, state ID, or a U. S. Passport as well as either a certified copy of your birth certificate (from a government agency) or a social security card.

For your convenience, you may print and fill out the linked form.

http://www.uscis.gov/files/form/I-9.pdf

 

 You will receive a link to Nessie sent to your UIS e-mail by your hiring department where you will do the other required forms. 

 

Once hired, an International student will need to schedule an appointment with the International Student Services Office.(HRB 52) To do so , you need to call 206-6678. Be sure to take your  I9 form as well as your visa, passport, I94 and any other visa forms.

If you do not have a social security card, you will need to request a letter from the department hiring you. The hiring department must use the supplied template  to type the letter and they must sign it before giving it to you.  Next, this is taken to the International Student Services office for their signature.  Finally, you will take this letter along with your passport, I-20, and I-94 to the social security office  at 2715 West Monroe, near the corner of Monroe and Veterans, to apply for a card.

 Once you have a social security card, you need to complete the Foreign National Tax Information form  in the Payroll Office (BSB 105)To schedule an appointment with the Payroll Office, you should call either 866-476-3586 or 265-6363. Be sure to have your passport and visa information with you  as well as your social security card when you go there.

Once you obtain a job, you need to do a  timesheet. If your department does timesheets using the department entry method, you will do a hard copy timesheet. Be sure to fill in the dates and hours you work  for each two week pay period and total your hours at the bottom..  Be sure to sign the timesheet and have your supervisor sign it. Submit this timesheet to whomever enters your hours into the  payroll system (Check with your supervisor). If you do web entry of your time. your supervisor will explain how it is done. A timesheet is due on the final day you work for that pay period (Be aware it could be a little earlier near the Thanksgiving and Christmas holiday).

Link to online timesheet. This timesheet needs to be printed out and submitted to your supervisor. It can not be submitted online. You will need to delete the entries to enter your name and dates.

Once your appointment is in the payroll system, you will be paid every other Wednesday. This is the same week that your timesheet is due for the next pay period).