Enrollment Services

Admissions

Clerk Typist/Mailroom

Job Description: Responsible for assisting secretary in processing of recruitment mailing.  Perform routine office procedures such as filing, copying, typing, errand running, data entry and answering the phones.

Qualifications:  Must be able to type on both a typewriter and a computer.  Familiar with general office filing.  Able to follow office policy and procedures.  Able to follow directions. Dependable. 8/19/04

Clerk Receptionist

Salary:  $7.75

Job Description:  Responsible for assisting secretary by answering telephones, setting up appointments, and directing visitors. Will also perform computer functions, such as data entry and clean up.

Qualifications: Must be able to use multi-line phones, have excellent customer service skills, and be familiar with computers.  Able to follow office policy and procedures.  Able to follow directions. Dependable. Must speak excellent English,and have a thorough understanding of English, preferably have had at least one previous semester in the U.S. if an international student.

Student Ambassador

Job Description:  Conducts tours for guests and prospective students  daily and at UIS Preview Days.  Makes contact with prospective students. Helps host Board of Trustees. Assists with campus receptions. Helps with welcome Activities during First Week. Helps plan and produce Preview Days; serves as greeters and helps students mingle.  General clerical/light manual assistance to the Office Of Admissions/Records.  Must be able to perform common office duties and light manual assistance as needed. Other duties as assigned.

Qualifications:  Good interpersonal and communication skills. Possess basic office skills. Good public speaker. Flexible schedule (work some Saturdays and evenings.) Friendly and outgoing. Knowledgeable about UIS.
 

Financial Aid

Financial Aid Assistant

Job Description: Provide exceptional customer service at front desk by politely answering calls/questions from walk-ins.  Maintain confidentiality of all information received in the office. Learn to use the SAMS system.   Create new files and accurately file. Keep files and file room organized.  Contribute positively to team environment.  Learn the “basics” of applying for financial assistance.  Assist with mailings. Other assignments as needed.

Qualifications: Detail oriented,  good telephone skills, dependable and punctual.  A typing & filing test will be given at the time of interview- accuracy a must.  Willingness to sign a statement of confidentiality.  Applicant must have and maintain satisfactory academic progress. Must be willing and able to work  20 hours/week. Preference given to applicants awarded federal work study funds and who have previously worked in an office.

Federal Work Study Positions:

America Reads/America Count  Tutors

Salary: $9 per hour

Job Description:  Help students individually or in small groups with reading or math. in local elementary schools. Students will be no older than 11 or 12 years old. Work will be given to the tutor by the classroom teacher. Tutors should spend the majority of their time helping students, not grading papers, running off copies of papers, etc. Only federal work study funds are available for these

Qualifications: Must be awarded federal work study as part of their financial aid.  Must have a 2.5or above cumulative grade point average if an undergrad and 3.0 if a graduate student. .

Springfield Schools with tutors include: Dubois, Fairview, Graham, Harvard Park, Hazel Dell, Southern View.

Community Service

Illinois State Museum

Salary :  $8 per hour

Job Description: 

Oral History of Illinois Agriculture

Illinois State Museum RCC 

The Illinois State Museum and the seeks a talented work study student to help with its Oral History of Illinois agriculture Project.  The Oral History of Illinois Agriculture Project is funded by a grant from the Institute for Museum and Library Services. The project is developing an interactive Web module the Audio-Video Barn featuring digital oral-history interviews with people involved in various aspects of agriculture and rural life in Illinois.  

Some of the oral-history interviews are from audio tapes archived in libraries at the University of Illinois-Springfield and Northern Illinois University. In conjunction with the Abraham Lincoln Presidential Library and Museum, the project is also videotapeing new interviews with a diverse array of people of various ages from throughout the state of Illinois. All of the audio-video tapes are being digitized and indexed by theme, topic, and geographic location using computer software to make them searchable for subjects of special interest such as dairy cattle, round barns, and women’s roles on the farm. Indexing is being accomplished in partnership with historians from the University at Buffalo Technology Incubator, State University of New York. The Interactive Audio-Video Barn web module will provide museum and internet visitors with a rich, personal view of Illinois agriculture-past, present, and future.

Job Duties

-Index interviews, and associated Photos

-Search for associated materials in the UIS archives

-Inventory and file collection materials 

Qualifications

-High School Diploma

-Enrolled at UIS

-Eligible for Work Study program

-Interest in History

-Working knowledge of office computer software

-Good written and oral communication skills

Application information

-Cover letter

-Resume or CV

-Send to:

Dr. Robert E. Warren

Illinois State Museum RCC

1011 East Ash St.

Springfield IL 62703-3500

Lincoln Memorial Gardens

Salary: $7.75 per hour based upon funding

Job Description:  Assist with special events.  Assist the education coordinator with educational programs  both during the weekday and weekends for school children and adults.  Perform grounds work under the supervision of the head gardener.  Do routine building maintenance.  Assist with exhibit maintenance and design.  Other duties as assigned.

Qualifications:  Must be awarded federal work study.  Desirable qualifications include good communication skills, both oral and written; plant identification skills, experience working with children, previous biological, horticultural, botanical other natural science coursework.  Necessary qualifications include dependable transportation, and the ability to perform occasional strenuous physical labor.

Records/Registration

Records Registration Clerk

Job Description: Individual will provide assistance to students attempting to register (in person, via telephone, and via Web Registration).  Will prepare and send advising files, mail official transcripts to students, and assist with all records and registration mailings.  Individual will provide faculty, staff, and students with information concerning policies on academic grading, probation, registration, course withdrawals, and refunding.  Individual serves as a customer service representative at a busy counter.  Individual is also responsible for all student records and registration filing and other duties as assigned.

Qualifications:  Excellent communications, organizational and telephone skills.  Individual must be responsible, dependable, motivated, and willing to work well under pressure in a multi-task oriented environment.  Experience dealing with people in stressful situations and an ability to learn complex policies/procedures is a must.  Individual must be familiar with general office filing, have basic typing skills, and be able to deal with confidential records.  Excellent phone etiquette is also required.

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